The Departmental Results Framework and Program Inventory of the Treasury Board Secretariat
The Departmental Results Framework consists of the department's Core Responsibilities, Departmental Results and Departmental Result Indicators.
The Program Inventory identifies the programs that contribute to the department's Core Responsibilities and Results.
Core Responsibility: Spending Oversight
Review spending proposals and authorities; review existing and proposed government programs for efficiency, effectiveness and relevance; provide information to Parliament and Canadians on government spending.
Departmental Results and Indicators
Departments achieve measurable results
- % of departmental results indicators for which targets are achieved
Treasury Board proposals contain information that helps Cabinet ministers make decisions
- Degree to which Treasury Board submissions transparently disclose financial risk (on a scale of 1 to 5)
Budget initiatives are approved for implementation quickly
- % of Budget initiatives included in the next available Estimates
Reporting on government spending is clear
- Degree to which TBS InfoBase users found the spending information they sought (on a scale of 1 to 5)
- Degree to which visitors to online departmental planning and reporting documents found the information useful (on a scale of 1 to 5)
Oversight and Treasury Board Support
The Secretariat considers and challenges spending proposals from federal organizations before presenting them to Treasury Board ministers. It does so by performing due diligence reviews of Treasury Board submissions and Memoranda to Cabinet, and then providing advice to Treasury Board regarding resource allocation, risks, and policy compliance. This work supports sound decision making, value for money, compliance with rules and policies, and alignment with Government of Canada priorities and objectives. In addition, this area provides strategic advice, guidance and support to federal organizations in their implementation and application of Treasury Board policies, and on government priorities, risk management strategies, and performance management.
Expenditure Data, Analysis, and Reviews
The Secretariat ensures that government spending, including on compensation, is timely, transparent, contributes to government results, and is reported in a detailed manner. To achieve this, the Secretariat prepares the government’s spending plans for Parliament’s review to ensure public spending on government programs is effective and provides good value for Canadians. The program’s activities form part of ongoing government-wide operations expected of large complex organizations. The Secretariat plans for its financial needs, acts as a responsible caretaker of public finances, and reports in a transparent way to the public through tools such as the TBS InfoBase.
Results and Performance Reporting Policies and Initiatives
The Secretariat aids departments to achieve and communicate results by undertaking outreach activities, providing guidance on performance measurement and evaluation activities, reviewing relevant sections of Treasury Board submissions, and assessing performance so that departments are equipped with the knowledge, tools, and resources needed to manage for results. The Secretariat also provides ongoing guidance and strategic advice to departments in preparing their reports on their planned and achieved results to Parliamentarians and Canadians.
The Secretariat facilitates the functions of government programs through the transfer of resources to other organizations throughout the year. For example, this can include allowing funding continuity for programs and capital projects that span multiple fiscal years. The Government-wide Funds program accounts for the majority of funds that are held centrally to supplement other appropriations, from which allocations are made to, or payments and receipts are made on behalf of, other federal organizations. These funds supplement the standard appropriations process and meet certain responsibilities of the Treasury Board as the general manager and employer of the core federal public administration.
Core Responsibility: Administrative Leadership
Lead government-wide initiatives; develop policies and set the strategic direction for government administration related to service delivery and access to government information, as well as the management of assets, finances, information and technology.
Departmental Results and Indicators
Canadians have timely access to government information
- Number of datasets available to the public
- % of access to information requests responded to within established timelines
- % of personal information requests responded to within established timelines
Government service delivery meets the needs of Canadians
- % of Government of Canada priority services available online
- Degree to which clients are satisfied with the delivery of Government of Canada services, expressed as a percentage
- % of priority services that meet service standard
Government promotes good asset and financial management
- % of departments that effectively maintain and manage their assets over their lifecycle
- % of departments that have assessed all internal controls over financial reporting in high risk areas and annually realign, implement and monitor systems on internal control
Technology enhances the effectiveness of government operations
- Degree to which departments are satisfied with the health of government's information technology, expressed as a percentage
- % of information technology systems for which cyber risks are managed effectively
- % of departments that have fewer than three significant outages impacting key systems in a year
Government demonstrates leadership in making its operations low-carbon
- The level of overall government GHG emissions
Comptrollership Policies and Initiatives
The Secretariat provides oversight and direction to government-wide efforts to improve the stewardship of taxpayers’ dollars and government assets. It works to strengthen financial management, internal audit, management of real property and materiel, investment planning, project management, and procurement across the federal public service. The Secretariat develops and maintains policies, guidance and practices; supports sustainable and professional communities, monitors departmental performance and compliance, and helps to improve the overall efficiency of government operations. The core components of the Government of Canada’s resource management regime are financial management, the management of assets and acquired services, and internal audit. All are supported by strong and sustainable communities of trained professionals.
Service Delivery Policies and Initiatives
The Secretariat develops policies and sets the strategic direction on Government of Canada communications, open government, service, access to information and privacy. The Secretariat develops and maintains policy instruments, encourages collaboration between government institutions, monitors and oversees departmental policy performance, and provides leadership. The work includes community development, learning and outreach activities.
Digital Technology and Security Policies and Initiatives
The Secretariat develops policies and sets the strategic direction on information technology, information management, and physical and cyber-security. Continual improvement of information management and information technology across the Government of Canada is encouraged by promoting principles and directives that support the achievements of the Government of Canada’s enterprise transformation objectives, and enable departments to meet priorities. The Secretariat develops and maintains policy instruments, encourages collaboration between government institutions, monitors and oversees departmental policy performance, and provides leadership. The work includes community development, learning and outreach activities.
Management Accountability Framework and Policy Suite Integrity
The Secretariat communicates Treasury Board’s management expectations to ministers, deputy heads and designated officials, and adopts principles-based and risk-informed approaches to monitoring policy compliance. The Secretariat provides advice and supports policy implementation within departments, and monitors policy compliance and departmental performance under several areas of management.
Core Responsibility: Employer
Develop policies and set the strategic direction for people management in the public service; manage total compensation (including pensions and benefits) and labour relations; undertake initiatives to improve performance in support of recruitment and retention objectives.
Departmental Results and Indicators
Public service is high performing
- % of eligible employees who meet performance objectives
- % of institutions where communications in designated bilingual offices "nearly always" occur in the official language chosen by the public
- % employees who believe their department does a good job of supporting employee career development
Public Service attracts and retains a diverse workforce
- % of indeterminate hires that are under the age of 30
- % of employees under the age of 30, and % of all employees, who receive a sense of satisfaction from their work
- % of executive employees (compared with workforce availability) who are a member of a visible minority group, a woman an Aboriginal person, or, a person with a disability
Employee wellness is improved
- % of employees who believe their workplace is psychologically healthy
- Decrease (%) in the length of time off work on long-term disability due to mental health issues
- % of employees who indicate that they have been the victim of harassment on the job in the past two years
- % of employees who indicate that the nature of the harassment experience is a sexual comment or gesture
Modernized employment conditions
- % of Public Service Labour Relations and Employment Board outcomes that confirm that the Government of Canada is bargaining in good faith
People Management and Executive Policies and Initiatives
The Secretariat provides government-wide leadership through enabling policy frameworks, strategic engagements and infrastructure for human resources services, to achieve high performance and leadership excellence in people management. It establishes people management performance indicators; assesses and reports on organizations’ performance in people management; and collects and provides data on the public service. Its work includes community development, learning and outreach activities.
Collective Bargaining and Labour Relations
The Secretariat negotiates collective agreements with employee bargaining agents and oversees employer representation at recourse for labour relations, classification, pay equity, staffing and terms and conditions of employment. It also provides advice and guidance to departments on labour relations and compensation issues.
Pension and Benefits Management
The Secretariat manages the pension and group insurance benefit plans, such as disability insurance, health care and dental care, for the public service, and supports the management and funding of public sector pension plans. It does so by conducting studies, reviewing plan provisions, monitoring the financial status of the plans, leveraging technologies, streamlining processes and aligning more effectively with the Government of Canada’s priorities and best practices. The program engages bargaining agents and key stakeholders on plan improvements. In addition, the Secretariat manages stakeholder relations, providing information to plan members on entitlements and communicating changes to the plans.
Public Service Employer Payments
The Secretariat holds funds centrally to supplement other appropriations, from which allocations are made to, or payments and receipts are made on behalf of other federal organizations. These funds provide payments for the employer’s share of health, income maintenance and life insurance premiums, payments to or in respect of provincial health insurance plans, payroll taxes, provincial taxes, and the reimbursement of employment insurance premium rebates, and payments of administration costs.
Core Responsibility: Regulatory Oversight
Develop and oversee policies to promote good regulatory practices, review proposed regulations to ensure they adhere to the requirements of Government policy, and advance regulatory cooperation across jurisdictions.
Departmental Results and Indicators
Government regulatory practices and processes are open, transparent, and informed by evidence
- Ranking of Canada's regulatory system by the OECD
- % of regulatory initiatives that report on early public consultation undertaken prior to first publication
- % of regulatory proposals that have an appropriate impact assessment (e.g., cost benefit analysis)
Regulatory cooperation among jurisdictions is advanced
- Number of federal regulatory programs that have a regulatory cooperation work plan
- % of significant regulatory proposals (e.g., high and medium impact) that promote regulatory cooperation considerations, when relevant
Regulatory Policy and Oversight
The Secretariat supports Treasury Board Ministers in their role as a committee of the Queen’s Privy Council for Canada by providing advice on regulatory and Order-in-Council (OIC) matters. It also provides leadership and management of the Government’s regulatory function and federal regulatory policy, including the Cabinet Directive on Regulatory Management (CDRM). The Secretariat delivers on this mandate by: providing regulatory policy guidance to departments; reviewing Governor in Council submissions to ensure they are evidence-based and adhere to the CDRM; assessing and reporting on the regulatory system; and supporting horizontal policy management. Treasury Board Ministers and federal departments and agencies are the primary clients. Stakeholders include the Canadian public, business, other groups affected by regulatory proposals and OICs, and individual citizens. Stakeholders have an important role to play in commenting and providing feedback to departments at all stages of the regulatory cycle.
The Secretariat is responsible for establishing policies and strategies to advance regulatory cooperation. The Secretariat delivers on this mandate by: supporting and coordinating the Canada-United States Regulatory Cooperation Council, a formal initiative to foster regulatory alignment in key sectors between Canada and the US; developing policy expertise and thought leadership on regulatory cooperation; providing central oversight and facilitating departmental regulatory cooperation annual planning; and supporting Canada’s international and domestic trade priorities and furthering trilateral and/or regional regulatory cooperation efforts. The Secretariat supports departments to develop and implement regulatory cooperation policies and engages stakeholders such as industry, consumers and associations to advance these policies.
Internal Services are groups of related activities and resources that are administered to support the needs of programs and other corporate obligations of an organization.
These groups are:
- Communications Services
- Financial Management
- Human Resources Management
- Information Management
- Information Technology
- Legal Services
- Management and Oversight Services
- Real Property
- Travel and Other Administrative Services
Internal Services include only those activities and resources that apply across an organization and not to those provided specifically to a program.
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