Interpretation: Contacts Factor and Benchmarks in Clerical and Regulatory Job Evaluation  Standard

Purpose

This bulletin clarifies the definition of “Senior Employees” as it pertains to the “Contacts” factor in the Clerical and Regulatory (CR) Job Evaluation Standard. It also serves to remind departments of the elimination of Benchmark 22 from the CR Job Evaluation Standard.

Background

The term “Senior Employees” in the “Persons Contacted” component of the “Responsibility for Contacts” factor is a key element for the proper application of the rating plan of the CR Job Evaluation Standard. However, the term is not clearly defined.

The original version of the CR standard defined “Senior Employees” as “those in positions having maximum salaries above that of the highest salary in the Administrative Support Category”.

Using maximum salary is problematic because:

• maximum salaries fluctuate due to negotiated collective agreements; and
• new occupational groups have been created over time.

New definition of “senior employees”

To ensure consistency of application, salary will no longer be considered when identifying “Senior Employees” in this context. Instead, from this point forward, the levels of positions indicated in the table attached to this bulletin will be used when evaluating this aspect of the “Contacts” factor.

Benchmark 22

It has come to our attention that some classification advisors may still be using pre-1976 paper versions of the CR standard which contains Benchmark 22. Please note that this benchmark was eliminated effective September 1, 1989.

The official version of the CR standard that appears on the TBS Gcintranet website does not contain Benchmark 22. Departments are reminded to use the official versions of the standards that are published on this website.

Application

Effective September 30, 2015 the content of this Information Bulletin applies to all newly created positions in the core public administration being evaluated using the CR Job Evaluation Standard. It will also apply to existing positions when they come up for review.

Classification advisors and managers who have been sub-delegated classification authority by their deputy head are expected to comply with the information and direction contained in this bulletin.

Enquiries

All questions pertaining to this bulletin should be directed to your departmental corporate classification area, which, if required, will direct questions via e-mail to the Workforce Organization and Classification Directorate of the Office of the Chief Human Resources Officer.

Attachment: Designated Senior Levels for the Evaluation of the “Responsibility for Contacts”  Factor in the CR Job Evaluation Standard

This list must be used only to rate the “Persons Contacted” component of the “Responsibility for Contacts” factor in the Clerical and Regulatory (CR) Job Evaluation Standard.