Guide to Treasury Board Submissions Prepared on Behalf of Crown Corporations

This guide contains instructions for portfolio departments to complete the new Treasury Board (TB) submission template when seeking approval of Crown corporation business, including corporate plans, operating and capital budgets, and expenditure authority for new funding. It complements the updated Guidance for Drafters, and Commonly Sought Authorities.

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Title and synopsis

Title

Provide a title that reflects the purpose of the submission (maximum 20 words). Include the name of the Crown corporation and the period covered, indicating the applicable year‑end (calendar, fiscal, and so on).

Suggested wording

[Name of Crown corporation] [period covered, for example, 2020–21 to 2024–25] Corporate Plan

Synopsis

Provide a synopsis of the submission (maximum 150 words):

  • Summarize the authorities being sought.
  • Indicate the total cost (not just the amount of appropriations).
  • Provide a high‑level description of any new activities and any significant changes in budget amounts from previous corporate plans.
  • Indicate the overall level of risk.

Suggested wording

The Minister of [portfolio department], responsible for [name of Crown corporation], is seeking approval of the [YYYY-YY] corporate plan, the operating budget of [total amount $000,000,000] and the capital budget of [total amount $000,000,000] for [YYYY-YY]. Key new activities include [list a few of the new activities], and the overall level of risk is [insert level of risk associated with the submission: low, medium or high].

Authorities sought from the Treasury Board

In this section, present all of the authorities your organization is seeking from the Treasury Board. Begin this section with “It is proposed that Treasury Board:” Suggested wording for each authority follows.

Approval of corporate plan:

It is proposed that Treasury Board:

  • Pursuant to subsection 123(1) of the Financial Administration Act, approve the [YYYY-YY] operating budget projected to be in the amount of $000,000,000 for the [name of Crown corporation].
  • Pursuant to subsection 124(1) of the Financial Administration Act, approve the [YYYY-YY] capital budget projected to be in the amount of $000,000,000 for the [name of Crown corporation].
  • Pursuant to subsection 122(1) of the Financial Administration Act and Order in Council P.C. 2018‑0536, dated May 11, 2018, approve the corporate plan of [name of Crown corporation] for the [YYYY-YY] to [YYYY-YY] planning period.
  • Authorize the Treasury Board of Canada Secretariat to issue a letter informing the [title] of the [Crown corporation name] of the Treasury Board decision.

Approval to amend corporate plan

It is proposed that Treasury Board:

  • Pursuant to subsections 123(1) and 123(4) of the Financial Administration Act, approve the amended [YYYY-YY] operating budget projected to be in the amount of $000,000,000 for the [name of Crown corporation].
  • Pursuant to subsections 124(1) and 124(6) of the Financial Administration Act, approve the amended [YYYY-YY] capital budget projected to be in the amount of $000,000,000 for the [name of Crown corporation].
  • Pursuant to subsections 122(1) and 122(6) of the Financial Administration Act and Order in Council P.C. 2018‑0536 dated May 11, 2018, approve the amended corporate plan of the [name of Crown corporation] for the [YYYY-YY] to [YYYY-YY] planning period.
  • Authorize the Treasury Board of Canada Secretariat to issue a letter informing the [title] of the [Crown corporation name] of the Treasury Board decision.

Approval of new funding from the fiscal framework to implement an existing or a new activity:

It is proposed that Treasury Board:

  • Provide authority to include an item in the supplementary estimates and/or increase reference levels in [name of Crown corporation] Vote [vote number] [vote name] in the amount[s] of $000,000,000 in [YYYY-YY], $000,000,000 in [fiscal year], $000,000,000 in [YYYY-YY], [and ongoing], for [purpose, activity, and so on].
  • Authorize the Treasury Board of Canada Secretariat to issue a letter informing the [title] of the [Crown corporation name] of the Treasury Board decision.

Approval of a specified period of a 5‑year corporate plan

It is proposed that Treasury Board:

  • Pursuant to subsection 123(1) of the Financial Administration Act, approve the [YYYY-YY] operating budget projected to be in the amount of $000,000,000 for the [name of Crown corporation].
  • Pursuant to subsection 124(1) of the Financial Administration Act, approve the [YYYY-YY] capital budget projected to be in the amount of $000,000,000 for the [name of Crown corporation].
  • Pursuant to subsections 122(1) of the Financial Administration Act and Order in Council P.C. 2018‑0536, dated May 11, 2018, approve the portion of the [YYYY-YY] to [YYYY-YY] corporate plan of the [name of Crown corporation] relating to the period beginning on [month] [day], [year], and ending on [month] [day], [year].
  • Authorize the Treasury Board of Canada Secretariat to issue a letter informing the [title] of the [Crown corporation name] of the Treasury Board decision.

Approval of restricted transactions, such as real property transaction or specified dividends

A separate Governor in Council authorization may be required. For more information, contact your TBS program sector analyst.

Context

In this section, explain why this submission is being brought forward at this time (for example, because of a legislative requirement, for policy cover, or because a funding decision is needed).

If you are submitting a corporate plan, mention subsections 122(1), 123(1) and 124(1) of the Financial Administration Act, which require that the corporate plan and the operating and/or capital budgets be approved annually.

If you are requesting approval of new activities or of deviations from previously approved capital or operating budgets, indicate that clearly. Deviations can include changes to the timing of approvals required for new activities, a need for funds through the supplementary estimates, or third‑party commitments.

Key activities

Delete the heading “Design, Delivery and Implementation” of the TB submission template, and replace it with “Key activities.”

Present the Crown corporation’s mandate and key activities, including the strategies planned to achieve desired objectives.

Content for this section may be drawn from the corporate plan and may also include information obtained in the course of your department’s regular contact with the Crown corporation.

Differentiate ongoing activities from new activities that have been approved by the Crown corporation’s board of directors. Indicate the strategies to be taken by the corporation in implementing the activities  

Costs and budget summary

The Treasury Board reviews planned expenditures of Crown corporation’s to make sure that they align with the corporation’s mandate and strategic direction, and that they are consistent with government priorities.

Indicate, in general, the expected costs to the government of the activities described in the corporate plan.

Clearly indicate whether the planned expenditures will be self-funded by the Crown corporation or whether government appropriations will be used.

Highlight key areas such as:

  • spending
  • carry overs from the previous year
  • anticipated financial pressures
  • funding for new activities
  • planned investments
  • planned revenue generation or increases

Summarize, on a cash basis, the total operating budget and/or capital budget that is to be approved and any planned expenditures for new activities.  Refer to the operating and capital budget tables over 5 years that are included in the corporate plan.

Also in this section, discuss the Crown corporation’s profitability and sustainability in the context of any operating or capital pressures and based on the statement of income in the corporate plan.

For submissions seeking approval of new funding, provide a “Cost, Funding Requirements and Source of Funds Table by Estimates Vote Structure” in the financial appendices of the submission.

Borrowing plans

If there is a borrowing plan that requires Minister of Finance approval, explain any increases or decreases in the plan.

Dividend plans

If there is a dividend plan, explain the corporation’s level of retained cash.

Results

Explain how the Crown corporation’s activities impact Canadians. Crown corporations that receive government appropriations should indicate how their activities relate to their core responsibilities and key performance indicators.

Provide an overview of the Crown corporation’s planned results and its strategies for achieving its main objectives. Base this overview on the planned results and performance measures that are set out in the planned results appendix of the corporate plan. Clearly indicate areas where the Crown corporation is contributing to achieving horizontal results by participating in a government‑wide initiative.

Consider including findings from past evaluations and audits, or indicating results-related risks and mitigations.

Risks

Include a high-level summary of the key risks (financial and non-financial, including legal risks) that are described in detail in the risk and risk responses appendix of the corporate plan.

Be sure to include:

  • actions being taken to address recent special examination audit findings
  • the overall initial risk level of the submission, major mitigation measures, and the resulting residual risk level

Contact

Insert the contact information for the portfolio department that is responsible for the Crown corporation.

Appendices

In most cases, the only appendix required for TB submissions that are seeking approval of an annual corporate plan is the 5‑year corporate plan, which includes the operating and capital budgets.
Submissions seeking approval of new funding can include financial appendices such as “Cost, funding requirements and source of funds table by Estimates vote structure.”

Any additional required appendices will be determined on a case‑by‑case basis in consultation between TBS program sectors and portfolio departments.

Do not reproduce specific information that already appears in the corporate plan (including any of its appendices) that is appended to the TB submission. Instead, cross-reference this information in the appropriate appendix of the submission.

Examples

In the results appendix of the TB submission, write “See Appendix [insert letter or number]: Planned Results of the [Name of Crown corporation] [period covered, for example, 2020–21 to 2024–25] Corporate Plan.”

In the risks appendix, write “See Appendix [insert letter or number]: Risks and Risk Responses of the [Name of Crown corporation] [period covered, for example, 2020–21 to 2024–25] Corporate Plan.” 

The appendices that are typically included in corporate plans are as follows:

  • Planned results
  • Financial statements
  • Chief financial officer attestation
  • Borrowing plan
  • Risks and risk responses
  • Compliance with legislative and policy requirements (relating to, for example, access to information, privacy, official languages, human rights, and travel and hospitality)
  • Government priorities and direction (for example, transparency and open government, gender and diversity, Indigenous issues, environment and sustainable development, safe workspaces, and accessibility) (Note: Place information on gender-based analysis plus in this appendix.)
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