Continuous intake of proposals: How to develop your application

3. How to develop your application

The first step is to create an account in the Online Application and Intake System (ONAIS). Consult the system user guide or watch the ONAIS Instructional Video to learn how to navigate and use the system. These supports will help you create and manage your account, as well as how to complete, submit, and track your application.

We recommend that you read this section while completing the application. It provides important details on the information and documentation we need. We will review your application using:

Eligibility criteria: basic requirements you must meet
Assessment criteria: other requirements we use to evaluate the strength of your application. We will only assess eligible applications

We have indicated the criteria in the instructions below. We will consider only the information we requested in the application form to assess your proposal.

Part A: Organization information

The information requested in this section needs to be entered in your organization’s profile in the Online Application and Intake System (ONAIS). We recommend you review the information before you apply to each funding opportunity. Also, you may need to update your contact information.

Legal name

State the legal name of your organization. You can find it on your certificate of incorporation or on a document from the Canada Revenue Agency. If it is an acronym, give the full legal name.

If there is no legal name, state the operating or common name of your organization. If it is an acronym, give the full operating name.

Operating name

State the operating or common name of your organization if it is different from the legal name. The operating name is the most used name of your organization. If it is an acronym, give the full operating name.

Legally constituted

You must provide proof that your organization is legally constituted. We will not assess your application without this proof. There are two ways you can prove that your organization is legally constituted:

certificate of incorporation or letters patent issued by a provincial or territorial authority

certificate of incorporation issued under the Canada Not-for-profit Corporations Act

Indicate how your organization is legally constituted.

If you selected “created under an Act”, indicate which one, such as the Indian Act or the University Act. In most cases, organizations also have a certificate. If this is the case, you must upload a copy of the certificate to avoid any delays. For example, organizations created under the British Columbia Societies Act or under the Loi sur les compagnies in Quebec also have a certificate.

If you selected “incorporated”, you must upload a copy of the certificate. The incorporation number is on the certificate.

Note that if your organization is a registered charity, it does not automatically mean it is legally constituted. We will not assess your application if the only proof you provide is your notification of registration as a charity.

Eligibility criteria:

The applicant is an eligible organization.
The application is complete and includes a valid certificate.

Type

Select your organization’s type.

In addition to the specific requirements listed under the individual priorities, all applicants must meet the following criteria:

be a legally constituted Canadian organization
have proof of incorporation or be created under an Act

Eligibility criterion:

The applicant is an eligible organization.

Organization scope

Indicate the scope of your organization as it currently appears in your mandate:

Local: The organization’s activities cover one community, such as a town or city.
Regional, provincial, or territorial, interprovincial, or inter-territorial: The organization's activities cover more than one community. They can also cover part or all a province or territory or many provinces or territories.
National: The organization’s activities have the potential of impact across Canada.

How your scope meets WAGE’s definition

Describe how your organization's scope meets WAGE's definitions above. This only applies if you selected a scope other than local.

Address

Provide the street address of your organization.

Organizations in Quebec

The Quebec National Assembly adopted the Act respecting the Ministère du Conseil exécutif (M-30). It sets out conditions for organizations that want to sign an agreement with the federal government. Organizations must comply with the Act.

If WAGE selects your project, you will need to determine if your organization is subject to the Act. If it is, you will need to get an authorization from the Government of Quebec. Only then can you sign an agreement with the department.

Confidential address

Indicate if the street address of your organization is confidential, such as the address of a shelter.

Telephone and email

Provide the telephone number and email address of the organization.

Preferred official language of communication

Choose the official language in which you wish to communicate.

Mandate

Indicate your organization’s mandate as it appears in your governing documents and website.

Governance

Explain the type of governance body your organization has in place. Examples include a board of directors or an advisory committee.

Explain how your governance body oversees the work of your organization. Include how often it meets to review its resources, activities, and outcomes.

Describe what changes, if any, there have been to your governing body or senior management in the last two years. Describe the impact of these changes.

Assessment criterion:

The application demonstrates that the organization can oversee and support the project.

Amounts owing

Indicate if your organization owes any amount to the Government of Canada. If so, add the name of the department or agency, the amount owing, the nature of the debt and if a payment plan is in place.

Part B: Primary contact person’s information

The primary contact person is who the department may communicate with about this application. This person must know the details of the proposed project. Give the primary contact person’s name, title, phone number and email. We will send all correspondence to the primary contact person’s email.

Part C: Secondary contact person’s information

We will contact this person in the absence of the primary contact person. This person must also know the details of the proposed project. Give the secondary contact person’s name, title, phone number and email.

Part D: Project information

How you heard about the funding opportunity

Indicate how you first heard about this funding opportunity.

For scaling projects only: Evidence of success of the original project

All applications to scale a project must include evidence it showed positive results. Usually, evidence is only available for projects that are complete or almost complete.

Use qualitative or quantitative evidence to demonstrate positive results from: a project evaluation, a final report, surveys, case studies, interviews, testimonials, news story, statistics, or reference letters.

For scaling projects under the Women’s program, evidence should demonstrate that:

The project worked to remove root barriers to women’s equality in a system rather than changing women to fit the system.
At the end of the initial project, one or more of the project outcomes advanced women’s equality.
The project advanced systemic change.

Examples of evidence of systemic change could include:

Change gender norms and attitudes: Give evidence from surveys or focus groups that shows a change in gender norms and attitudes.
Support positive changes to authority, voices at the table, and decision-making power: Describe the change in power distribution.
Increase networks and collaboration: Describe how your project helped people work together to advance systemic change.
Encourage more effective and equitable sharing of resources: Describe how your project resulted in a change in distribution of resources.
Change policies and practices: Describe the changes in law, policy, or practice.

For scaling projects under the Gender-Based Violence Program, evidence should demonstrate that:

The promising practice addressed a gap in supports for an underserved population.
There is evidence from an evaluation that the promising practice was successful. You may also add feedback from partners, project participants, or other relevant sources to that evidence.

Examples of evidence of a successful promising practice could include:

For all promising practices: Give evidence from surveys or focus groups that shows how the promising practice helped an underserved population.
Wraparound supports that foster the safety, healing, and well-being of survivors: Describe how the model helped survivors to access different types of supports.
Interventions that enhance the capacity of service providers to work with survivors: Describe how your project equipped service providers to work with survivors of GBV.
Initiatives that address barriers to access to GBV supports or services: Describe how your project addressed barriers to supports for survivors of GBV.
GBV prevention initiatives: Give evidence from surveys or focus groups on what people say they learned. This could include an intention to change their behavior.
Resources created as part of a promising practice, such as guidelines, toolkits, or training: Describe how the resources helped survivors and those who support them.

Assessment criterion:

Only applies to applications to scale a successful project:
- For a scaling systemic change project: The application gives evidence of systemic change in the original project.
- For a scaling promising practice project: The application shows that the promising practice addressed a gap in supports for an underserved population in a previous project.

Title

Provide a brief and descriptive project title.

Anticipated start date

Indicate the anticipated start date of the project. We will only reimburse eligible costs incurred after the signature of the agreement. We will remove the costs of activities incurred before signature.

Anticipated end date

Indicate the anticipated end date of the project. We will remove the costs of activities continuing after that date.

Project reach

Indicate the project reach:

Local: Project activities cover one community, such as a town, city, or regional municipality.
Regional, provincial, or territorial: Project activities cover more than one community. They can also cover part of a province or territory; an entire province or territory; or a few adjacent provinces and territories. Projects that cover one of Canada’s three largest municipalities would qualify as regional: Greater Toronto, Greater Montréal, and Greater Vancouver areas.
Pan-Canadian: Project activities must have impact in at least four WAGE regions and be carried out in both official languages. WAGE may waive this requirement for Indigenous organizations. It depends on the needs of the population involved in their project.

Assessment criterion:

The total requested amount respects the maximum amount for the selected project reach.

Activity location type

Indicate if most of the project activities will take place in a rural or urban area, or both. A rural area is an area outside settlements with 1,000 people or more and has less than 400 people per square kilometre. See Census Profile from Statistics Canada for more information.

Indicate if most activities will take place in a remote area. A remote area is an area that:

has infrequent flights
has no roads in or out of the area
only has a forestry truck road
has road access only in winter

Indicate if some project activities will take place in a northern area. A northern area is one of the three territories or an area above the:

50th parallel in Newfoundland and Labrador
54th parallel in Quebec or Ontario
53rd parallel in Manitoba
54th parallel in Saskatchewan, Alberta, or British Columbia

This information can be found on the LatLong website.

If there are extra costs, these assessment criteria apply:

The application supports increased costs due to activities in a remote or northern area.
The work plan includes activities in a remote or northern area.
The budget includes costs for activities in a remote or northern area.
The extra costs are only for activities that take place in a remote or northern area.

GBA Plus

Before completing an application, we encourage you to take the free online course: Introduction to Gender-Based Analysis Plus (GBA Plus).

GBA Plus is a process used to assess how diverse people may experience policies and programs. The “plus” in GBA Plus acknowledges that GBA goes beyond sex and gender differences. We all have many identity factors that intersect to make us who we are. GBA Plus also considers many other identity factors, like ethnicity and age.

Describe how you incorporated GBA Plus in your project design.

Assessment criterion:

The application shows the organization integrated the results of its GBA Plus in its proposed project.

Needs to be addressed

Describe how this project would meet the needs of the population that will benefit from it. Include evidence to support the existence of the identified need. Indicate the adjustments you made based on your GBA plus.

Assessment criteria:

The application identifies needs that are relevant to the program or a continuous intake priority.
The application shows the organization considered the results of their GBA Plus.

Project objectives

The project objectives must align with the priority under which you will submit a proposal.

Project objectives describe what you will do and how you will track progress and measure success. They should be clear and practical and describe measurable goals.

Indicate the project objectives:

Provide details on how they contribute to the priority’s objective.
Include references to the issue or need the project will address.
State how your organization will measure success.

Assessment criterion:

The project objectives align with the relevant program or a continuous intake priority.

Population that will benefit from the project

Indicate the gender of the population that will benefit from the project. You can select up to a maximum of two unless you select “All genders”. A person's gender may differ from the sex assigned to a person at birth. The categories “All genders”, “Men” and “Women” below are considered inclusive of both cisgender and transgender individuals. If the project focusses on benefiting another gender, choose the “Those not listed above” category.

Indicate the age group of the population that will benefit from the project. You can select up to two unless you select “All ages”.

Indicate the primary identity factor that best describes the population that will benefit from the project. Select only one or “All Canadians”.

If the project focusses on benefiting Indigenous people, indicate whether the majority identifies as First Nations, Inuit, Métis, unaffiliated, or urban Indigenous, as applicable. Indicate if the project focusses on benefiting First Nations off reserve, First Nations on reserve, or all First Nations people.

If the project focusses on benefiting individuals who identify as 2SLGBTQI+, indicate which population group it aims to benefit. If the population that will benefit from the project is another population, indicate it using the “Other” category.

If the project focusses on benefiting racialized individuals, indicate which population group it specifically aims to benefit. If the project focusses on benefiting another racialized population, indicate it using the “Other” category.

Indicate the secondary identity factor that best describes the population that will benefit from the project. Select only one or “All Canadians”.

Indicate all other identity factors that best describe the population that will benefit from the project.

Representation

Indicate whether your organization’s leadership reflects the population that will benefit from the project. This includes the governance body or others with the power to make decisions.

We may use this information to prioritize applications that:

are submitted by organizations representative of the population they serve
address any other gap as deemed a priority by the department

People served

Indicate the number of people served each year by your organization. If you represent a network of partners or of members, indicate the total number of people served each year.

Engagement

Describe how you will engage and involve the community affected by the issue or need.

Engagement is a dialogue so that those affected by the issue can influence decisions. They may want to take part in the project in different ways. They may want to provide advice, help design the project, or work on some activities.

Assessment criterion:

The application demonstrates that the population who will benefit from the project will be involved in the project.

Work plan

The work plan provides information on the key activities and timelines. Organizations often rely on detailed work plans to manage projects. For this application, only include the steps that will help achieve your objectives. Do not include all the steps you will take to manage the project, such as hiring an employee or reporting on your project. If the project is approved, you will need to report on all activities to the department. Writing reports will be easier if you only include the important activities.

The key activities you propose need to:

be realistic given the available funding
be listed in chronological order
be well-defined
be linked to project objectives and deliverables
have timelines that are feasible for the proposed activities
show how project outcomes will last after the project ends
involve partners or stakeholders, if applicable
show that they will take place in a northern or remote area, if applicable

Read the Activities section for more information on those we can support.

You may include cultural and emotional supports in your activities.

For activities that will take place across Canada, you may include translation or other supports.

Compare the work plan to your budget to ensure you have the resources required to carry out the activities.

Eligibility criteria:

The application is complete, including the work plan.
Work plan activities are eligible and aligned with the objective of the relevant program. Or, work plan activities are eligible and aligned with the objective of a continuous intake priority.

Assessment criteria:

The work plan and the application provide a clear description of each activity.
The activities are eligible and measurable.
The work plan and the application show how the activities are relevant to the project objectives.
The work plan provides clear and feasible timelines that are in line with the project activities.
The work plan and application show how the project outcomes will be sustained after the project ends.

Partners

New! The following clarifications apply to all WAGE-funded projects. Here are the differences between an applicant, a recipient, a partner, and a supplier:

An applicant is the organization that develops and submits an application. If the department approves their project, the applicant becomes a recipient. The recipient will sign the agreement with WAGE and is accountable for the project outcomes and expenses. A project partner is knowledgeable about the issue and has an interest in it. A partner can be an individual or an organization. Although a partner’s role can vary, they are not accountable for the project outcomes. Applicants should consider the impact if a partner drops out of the project. It would be prudent to have alternative plans on which to fall back in such a case. A partner’s contribution can be in-kind or financial. They do not get paid for their participation. A supplier is an organization or a consultant contracted for an activity or to provide services or expertise. A supplier can also provide goods, such as project materials and equipment. The recipient is accountable for using a fair process to select suppliers. They must select the supplier that will provide the best value for money.

If your project includes partners, give their organization type as well as the role they will play. If your organization has partnered with the organization in the past, describe the role it played.

Project partners are important in the context of systemic change projects. Before you apply, we encourage you to engage with the partners involved in the element of the system you will be working to change.

Project description

We will use your project description as a summary of your proposed project. It should help anyone understand your project. We may use your project description to identify projects for priority funding. We may also provide your project description to internal and external review committees.

Provide a short description of the key activities. Include your organization’s name and the project duration in months.

Here is a template for systemic change projects under the Women’s Program:

Through this [insert number of months]-month systemic change project, [insert organization name] will help advance women’s equality. Specifically, the project will address systemic barriers within [insert element(s) of the system] by [insert key activities].

Here is a template for projects that propose to test, put in place, and evaluate a promising practice under the Gender-Based Violence Program:

Through this [insert number of months]-month project, [insert organization name] will develop and put in place a [name the promising practice] to strengthen the GBV sector. It will address [name gaps, needs, barriers]. To do so, the project will include [outline key activities only]. An external evaluation will measure and assess the impact of the promising practice. [Insert organization name] will [insert activity] to share information on the promising practice with others so that they may replicate it or expand upon it.

Here is a template for projects that propose to scale a promising practice under the Gender-Based Violence Program:

Through this [insert number of months]-month project, [insert organization name] will scale a [name the promising practice] to strengthen the GBV sector. It will scale to [insert to what level or population group you will scale the practice]. It will address [name gaps, needs, barriers]. To do so, the project will include [outline key steps necessary to scale only]. [Insert organization name] will [insert activity] to share information on the promising practice with others so that they may replicate it or expand upon it.

Here is a template for projects under the Equality for Sex, Sexual Orientation, Gender Identity and Expression Program:

Through this [insert number of months]-month project, [insert organization name] will address the needs and barriers to equality for 2SLGBTQI+ communities. This will be achieved by [outline your project’s key activities].

Official-language minority community

An official-language minority community (OLMC) is a Francophone population outside of Quebec or an Anglophone population in Quebec. Consult the Official language minority communities lists for more details.

Indicate if the project will benefit or involve members of an OLMC. This applies to organizations that work in and around OLMCs. In such cases, it could be important to involve community members to have a more inclusive project.

Here are some examples of how your organization can involve OLMCs:

include OLMCs in the project design and activities
reserve a seat for an OLMC organization on your project advisory committee
adapt project activities to OLMC needs

Translation of existing or new documents is not sufficient to benefit or involve an OLMC.

If the project will involve OLMCs, describe how your organization will do so.

Part E: Budget

We will use the information you provide in this section to assess the total cost of the project. We will also check if the anticipated sources of funding would cover the costs. Costs must align with the activities described in the work plan.

Budget (New!)

Fill out the budget. Read the ONAIS system user guide for more information.

Important tips for creating your budget:

Only include the project costs requested from WAGE in the budget table. If you include other costs, we will adjust the budget accordingly.
Write clear and detailed descriptions for each cost so that they are easy to match to the activities. Use the examples of eligible costs provided below.
Compare your budget to your work plan to ensure that it includes all required costs for each activity. We may remove costs that are not clearly linked to activities. The department only covers costs and activities directly related to a project.
Costs must be reasonable and comparable to regional norms.
Round all budget costs to the nearest dollar.
If your project is longer than one fiscal year, you must also break down the costs by fiscal year.
Each fiscal year starts on April 1 and ends on March 31. We may change the total amount per fiscal year during agreement negotiation.
Include audit costs for projects above $300,000 in your administrative costs. The department requires the following on an annual basis:
- externally reviewed Statement of Revenues and Expenditures for projects between $300,000 and $999,999
- audited Financial Statements for projects of $1,000,000 and above
There are often extra costs of living and travelling in northern or remote areas. You may apply for an extra 35%, but only for activities that happen in these areas. See question Activity location type for more information.

Eligible costs are those that are necessary to support the purpose of the project. There are two categories of eligible costs:

Direct costs: expenses related to the delivery of the project that are linked to specific activities
Administrative costs: expenses incurred to manage and support the project

New! WAGE offers two options for administrative costs:

You can ask for up to 20% of the total funding requested from WAGE. If you choose this option, you will need to provide details on these costs. See the information provided in the examples of eligible costs for the level of detail required.
You can ask for up to 15% as a fixed rate of the total funding requested from WAGE. In this case, you do not have to provide details on these costs. Simply write “fixed rate of up to 15% of the total amount requested from WAGE” in any line in the administrative costs section. Provide the total amount per fiscal year.

You can only choose one option.

With both options, you will still need to keep your own record of expenses. We will only request this information in cases where there is an audit or verification. It is your responsibility to keep financial records based on generally accepted accounting principles. The only change if you choose the 15% fixed rate is that you will not need to provide us with details in your application and other reports.

It is important to list the costs in the proper category of either direct costs or administrative costs. If costs are not in the right category, we may have to remove them. This could impact the total amount.

Information and examples of eligible direct and administrative costs by category

This section will help you create your budget. It presents what to include in your description and concrete examples. It also shows the difference between direct and administrative costs.

Travel

For direct costs, WAGE only supports travel that is necessary to achieve project objectives. Costs cannot be higher than those set out in the National Joint Council Travel Directive. Provide the following:

title of the traveller
frequency of trips
means of transportation
locations of departure and arrival
reason for travelling
accommodation
meals

Here is an example:

Fiscal year 1: Project Coordinator, 1 round trip from Ottawa to Montreal for 2-day workshops, train tickets $114, meal allowance $90, accommodation $150, total: $354
Fiscal year 2: Project Coordinator, 2 round trips from Ottawa to Montreal for working meetings with stakeholders, train tickets $114 x 2 = $228, meal allowance $90 x 2 = $180, accommodation $150 x 2 = $300, total: $708

WAGE does not support administrative costs related to travel.

Salaries and mandatory employment related costs (MERCs)

For direct costs, WAGE supports salaries and MERCs for work directly related to the project. These should be in keeping with local rates for similar types of work. Provide the following:

number of people working on the project and their position title
annual wage
percentage and length of time working on the project

Here is an example:

Fiscal year 1: Project Coordinator, annual salary $60,000, 100% of time working on the project, total: $60,000
Fiscal year 2: Project Coordinator, annual salary $60,000, 100% of time working on the project, total: $60,000

For administrative costs, WAGE supports a portion of salaries and MERCs of management and support staff. Provide the following:

number of management and support staff
annual wage
percentage and length of time working to support the project

Here is an example:

Fiscal year 1: Director General, annual salary $95,000, 3% of time supervising the project, total: $2,850
Fiscal year 2: Director General, annual salary $95,000, 3% of time supervising the project, total: $2,850

Honoraria and professional fees

Honoraria are payments made to an individual for a task performed or for knowledge contributed to the project. Professional services are payments for a specific activity, such as translation. These should be in keeping with local rates for similar types of work. You cannot pay organization members for professional services.

New! The following clarifications apply to all WAGE-funded projects. Here are the differences between an applicant, a recipient, a partner, and a supplier:

Also, the recipient will need to get bids from a reasonable number of suppliers for goods and services of a value of $25,000 or more before taxes. It is not permitted to divide contracts or purchases to avoid this requirement. If you do not comply with these requirements, we may not reimburse the associated costs.

For direct costs, WAGE supports honoraria and professional fees to persons who are involved directly in the project activities. Provide the following:

service purchased
cost of service
percentage of the service attributed to the project and length of the service, if applicable

Here is an example for honoraria:

Fiscal year 1: Elder to guide the project activities, $400 per half-day, 1 half-day workshop, total: $400
Fiscal year 2: Elder to guide the project activities, $400 per half-day, 2 half-day workshops, total: $800

Here is an example for professional fees:

Fiscal year 1: External consultant linked to activity 2, $500 per day, 5 days, total: $2,500
Fiscal year 2: External consultant linked to activity 4, $500 per day, 2 days, total: $1,000

For administrative costs, WAGE supports a portion of professional fees that support the project. Provide the following:

service purchased
cost of service
percentage of the service attributed to the project and length of the service, if applicable

Here is an example:

Fiscal year 1: Accounting, $90 per hour, 13 days of 7 hours, 15% of time attributed to the project, total: $1,229
Fiscal year 2: Accounting, $90 per hour, 13 days of 7 hours, 15% of time attributed to the project, total: $1,229

Materials and supplies

For direct costs, WAGE supports materials and supplies needed during project activities. Provide the following:

item purchased
number of items
cost per item

Here is an example:

Fiscal year 1: Workshop supplies worth $13 per person for 16 participants, 1 workshop, total: $208
Fiscal year 2: Workshop supplies worth $13 per person for 16 participants, 2 workshops, total: $416

For administrative costs, WAGE supports a portion of general office material and supplies that are not directly linked to specific project activities. Provide the following:

item purchased
number of items
cost per item

Here is an example:

Fiscal year 1: Photocopying and printing services, $80 per month, 10% attributed to the project for 12 months, total: $96
Fiscal year 2: Photocopying and printing services, $80 per month, 10% attributed to the project for 12 months, total: $96

Facilities

These should be in keeping with local rates.

For direct costs, WAGE supports room rental for project activities, such as workshops. Provide the following:

reason for rental
length of rental
type of space rented
audiovisual equipment rented

Here is an example:

Fiscal year 1: Community consultation: room rental, $400 per day, audiovisual equipment rental, $75 per day, total: $475
Fiscal year 2: Presentation of project results to the community: room rental, $400 per day, audiovisual equipment rental, $75 per day, total: $475

For administrative costs, WAGE can pay a portion of office space costs, including utilities. Provide the following:

Total office space cost
Portion attributed to the project

Here is an example:

Fiscal year 1: Office space of the organization, $1,450 per month, 5% attributed to the project, total: $870
Fiscal year 2: Office space of the organization, $1,450 per month, 5% attributed to the project, total: $870

Here is another example:

Fiscal year 1: Coworking space, $500 per month, 5% attributed to the project, total: $300
Fiscal year 2: Coworking space, $500 per month, 5% attributed to the project, total: $300

Publicity and promotion

For direct costs, WAGE supports publicity and promotion for the project only. Provide the following:

type of publicity
cost per service
frequency of the publicity

Here is an example:

Fiscal year 1: Advertising space for 1 advertising campaign, $200 per campaign, total: $200
Fiscal year 2: Advertising space for 3 advertising campaign, $200 per campaign, total: $600

For administrative costs, WAGE does not pay publicity and promotion costs of the organization.

Other

These are costs not included in other categories. Provide the following:

description of the cost
cost per item

Here are some examples:

Fiscal year 1: Refreshments served during project activities: refreshments served during community consultation, 50 participants, $10 per participants, total: $500
Fiscal year 1: Childcare or dependant care to support participants during community consultations, $40 per day per dependant, 10 dependants, total: $400

WAGE does not support administrative costs related to this category.

Office Equipment

WAGE does not support direct costs related to this category.

For administrative costs, WAGE can pay a part of the costs to lease or buy office equipment and furniture for project staff. You cannot claim costs for office equipment that is already owned by the organization. Provide the following:

item or service purchased
cost per item or service
percentage of the service attributed to the project and length of the service, if applicable

Here are some examples:

Fiscal year 1: $800 purchase of laptop for Project Coordinator, total $800
Fiscal year 1: Internet services, $100 per month, 10% attributed to the project, total $120

Eligibility criteria:

The application is complete, including the budget.
GBV Program only: The application presents matched funding is equivalent to up to 50% of total eligible costs for the following:
- academic and educational institutions, including universities, secondary schools, school boards and school districts
- provincial, territorial, municipal governments, and their agencies
- public health institutions, hospitals, and healthcare service providers

Assessment criteria:

The budget details and itemizes costs.
Costs are eligible, reasonable, and comparable to regional norms.
The budget shows that costs are directly linked to the activities described in the work plan.
The budget includes the required resources to deliver the project.
If the applicant chose to provide details to obtain up to 20% administrative costs: The administrative costs total 20% or less of the total funding requested.
If the applicant chose the fixed rate of up to 15% administrative costs with no details: The administrative costs total 15% or less of the total funding requested.
The total amount requested is below the stated maximum amount.

Sources of revenue

It is not mandatory to have financial or in-kind contributions from other sources. However, if other partners contribute to the project, you must complete this section.

A financial contribution is money that covers project costs. It could be from other levels of government, the private sector, or foundations.

An in-kind contribution is an alternative to money. It is a good or service provided instead of cash. For example, if a partner provides a room for a project activity but does not charge you, it is an in-kind contribution. Another example is the time a volunteer spends on your project. Assign a reasonable value to these contributions in keeping with regional norms. The department will not reimburse in-kind contributions.

We reserve the right to conduct reference checks.

Further distribution of funds

Warning! The further distribution of funds is not always eligible. Check the continuous intake priorities for more information.

Indicate if you will use WAGE funding to fund other organizations to carry out their own projects. Note that this is not the same as paying other organizations to provide a service related to the project. WAGE can fund services such as translation and accounting through professional fees.

If you provide funding to other organizations, you will need to provide more information on:

the clear, transparent, and open process you will use to choose the organizations
how you will ensure that the chosen organizations will respect the terms of your agreement
how you will track sub-agreements, including reporting on results
the funding amounts to be further distributed to other organizations in the “other” category in the budget

If the project includes the further distribution of funds, these assessment criteria apply:

The application includes a plan for a clear, transparent, and open process to select organizations.
The application includes a plan on how the organization will track sub-agreements.
The budget includes the amounts to be further distributed to other organizations.

Matched funding or cost-sharing

Warning! Matched funding or cost-sharing is not always mandatory. Check the continuous intake priorities for more information.

If we require that you share costs with others or that you secure matched funding, you will need to provide more information on:

how you will secure financial commitments from others
your established timelines and milestones to meet your goals

Eligibility criterion:

GBV Program only: The matched funding is equivalent to up to 50% of total eligible costs for the following:
- academic and educational institutions, including universities, secondary schools, school boards and school districts
- provincial, territorial, municipal governments, and their agencies
- public health institutions, hospitals, and healthcare service providers

Assessment criterion:

The application includes a plan to secure financial commitment from others. It is feasible and includes timelines and milestones.

Part F: Declaration

Only a person with signing authority can sign the application. To sign, enter the name and position of the signatory. By signing the application, the representative confirms that they have:

read and understood the guidelines for continuous intake
read and understood the declaration

Next, submit the application.

Eligibility criteria:

The application is complete.
The application is electronically signed by an official representative of the organization.

Checklist

The following checklist is also available in the application. It will help you submit a complete application:

Have you read the "How to develop your application" section of the online material? There are instructions for each question in the application. This is to help you develop a strong proposal.
Have you demonstrated how you meet all eligibility criteria? This includes your organization type and the activities you proposed.
Have you provided proof that your organization is legally constituted?
Have you completed the application in full? Ensure all parts of the application are complete, including the budget and work plan.
Have you provided enough details in your budget descriptions? Did you consult the examples provided in the budget section of “How to develop your application”?
Did you include audit costs for projects of $300,000 and above in your administrative costs?
If your project includes activities in northern or remote areas, did you identify their cost in the budget?
Are all direct costs linked to activities in your work plan?
Has a signatory for your organization signed the application?
Did you submit the application?

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Date modified:: 2024-08-21