Frequently asked questions (FAQs)

New Senate Appointment Process

Permanent Process for Senate Appointments 

General Inquiries about applications

Applicants from previous processes

Interpretation and Clarification of Criteria:

Senate Appointments Self-Serve System

Fall 2016 Senate Appointments

New Senate Appointment Process

1. Why has the Government introduced a new, independent Senate appointment process?

The Government of Canada promised to create a new, non-partisan, merit-based process for Senate appointments. The new process is designed to restore public trust in the Senate and move towards a less partisan and more independent Senate. These changes will help the Senate to play its intended roles of “sober, second thought” when reviewing proposed legislation, and of representing regional and minority interests in Parliament.

2. What is the new, independent Senate appointment process?

The Independent Advisory Board for Senate Appointments has been established to provide advice to the Prime Minister on candidates for Senate appointments.

The new appointment process has been implemented in two phases. During the transitional phase, seven vacancies were filled from the provinces with the most vacancies (two from Manitoba, three from Ontario, and two from Quebec) in March and April 2016. During the transitional phase, the Independent Advisory Board for Senate Appointments consulted with organizations in the province of vacancy in order to seek candidates for the Senate.

The permanent process was launched in July 2016 and includes an application process open to Canadians. The Independent Advisory Board for Senate Appointments prepares a non-binding short-list of candidates for the Prime Minister’s consideration for each vacancy to be filled. In the first cycle of the permanent process, twenty-one (21) Senate vacancies were filled. In the current cycle of the permanent process, six (6) anticipated Senate vacancies will be filled.

3. What are the key differences between the transitional phase and the permanent process?

During the transitional phase, the Independent Advisory Board for Senate Appointments consulted with organizations in the province of vacancy in order to seek candidates for the Senate. Organizations were asked to consider nominating individuals whom they considered to be potential candidates for appointment to the Senate and whom they felt met the assessment criteria. Applicants could not nominate themselves or apply directly in the transitional phase; they had to be nominated by an organization.

In the permanent process, Canadians can apply directly for Senate positions through an online application process and do not need to be nominated by an organization.

The assessment criteria for both the transitional and permanent process are the same.

4. Does this new Senate appointment process require a constitutional amendment?

No. Under the Constitution, the power to appoint Senators rests with the Governor General. By constitutional convention, the Governor General’s power is exercised on the advice of the Prime Minister.

The Independent Advisory Board for Senate Appointments prepares a non-binding short-list of candidates for the Prime Minister’s consideration for each vacancy to be filled.

5. Are the provinces and territories included in the process?

Two of the five Independent Advisory Board for Senate Appointments members are selected from the province or territory in which a vacancy arises. Provinces are given an opportunity to engage in the process by providing a list of individuals for consideration as provincial members for the Independent Advisory Board for Senate Appointments.

6. Are the Independent Advisory Board for Senate Appointments’ recommendations to the Prime Minister binding?

No. The decision to recommend to the Governor General persons for appointment to the Senate rests with the Prime Minister.

7. What happens once the Independent Advisory Board for Senate Appointments provides its recommendations to the Prime Minister?

The Prime Minister considers the names recommended by the Independent Advisory Board for Senate Appointments and subsequently provides his recommendations for appointment to the Senate to the Governor General.

Permanent Process for Senate Appointments 

8. What are the requirements to become a Senator?

The assessment criteria are available on the Independent Advisory Board for Senate Appointments’ website.

9. Can I apply to become a Senator?

Canadians can apply for appointment to the Senate through an open application process based on transparent, merit-based criteria and requirements under the Constitution. Applications for the current cycle of the permanent process will be accepted until January 25, 2017 at 23:59 ET for anticipated Senate vacancies in the provinces of New Brunswick, Nova Scotia and Ontario. 

Prior to applying, you are encouraged to review information about the role of the Senate, the job of a Senator and the assessment criteria, and consider how well you meet each of the requirements.

The Independent Advisory Board for Senate Appointments’ website outlines the application process, including the assessment criteria, forms and templates, and instructions on how to create your profile and submit your application

10. Can I apply to become a Senator in more than one province or territory?

Applicants may only apply to become a Senator in their province or territory of residency. 

More information on residency requirements is available in the assessment criteria section of the Independent Advisory Board for Senate Appointments’ website.

11. How many upcoming vacancies are to be filled in the Senate through the current cycle of the permanent process?

There are six (6) upcoming vacancies to be filled in the Senate through the current cycle of the permanent process: one (1) in New Brunswick, three (3) in Nova Scotia and two (2) in Ontario.

12. What is the deadline to apply to become a Senator through the current cycle of the permanent Senate appointment process?

Applications for the current cycle of the permanent Senate appointment process will be accepted until January 25, 2017 at 23:59 ET.

13. Do I need to be nominated by an organization?

The permanent process is open to Canadians. You may apply directly for consideration by the Independent Advisory Board for Senate Appointments.  However, one or more of your reference letters in support of your application can come from an organization.

14. Can I recommend a candidate for appointment to the Senate?

Canadians can apply directly for appointment to the Senate.  You can support an applicant by providing a reference letter.

You can also quickly and easily share information about the Senate appointment process with potential applicants by email or on social media using the “Share” button on the Independent Advisory Board for Senate Appointments’ website.

15. When can I expect to be contacted regarding my application for the current opportunities?

Due to the high number of applicants, only those selected for further consideration will be contacted.  Your understanding is appreciated.

16.  Will I be advised if the Independent Advisory Board for Senate Appointments recommends me to the Prime Minister?

Advice to the Prime Minister is confidential and will not be disclosed.  Your understanding is appreciated.

17. When can I apply for upcoming Senate vacancies in other provinces or territories?

Information on future opportunities for other provinces or territories is not available at this time. Updates will be posted on the Independent Advisory Board for Senate Appointments’ website as more information becomes available. In the meantime, you may want to read about the job of a Senator, review the assessment criteria, and create a profile in the Senate Appointments Self-Serve system.

General Inquiries about applications

18. How do I apply to become a Senator?

The Independent Advisory Board for Senate Appointments is accepting applications for the current cycle of the permanent Senate appointment process until January 25, 2017 at 23:59 ET.

Previous applicants who wish to be considered for Senate vacancies in the current cycle of the permanent process must reapply apply online using the Senate Appointments Self-Serve (SASS) system in order to be considered by the Independent Advisory Board for Senate Appointments. Previous applications will not be transferred automatically to this process.

19. Do I have to create a profile on the Senate Appointments Self-Serve system and submit my application online?

Given the high level of interest in the open, merit-based Senate appointment process, an online system (Senate Appointments Self-Serve system) is being used to collect applications from Canadians.

Creating a profile is the first step in the online application process.  It will also allow you to take advantage of the benefits of the Senate Appointments Self-Serve system. You can create a profile at any time.  Your profile information can also be updated at any time. For example, if your contact information changes, you can log in and update your profile to ensure that the Independent Advisory Board for Senate Appointments has accurate contact information.

You can access the system from a computer, smartphone or tablet.  You can add documents to your draft application as you complete them, and return at another time, prior to the application deadline, to finalize and submit your application.  You can also review and update your application at any time, up to the January 25, 2017 at 23:59 ET deadline.

Previous applicants who wish to be considered for upcoming Senate vacancies in the current cycle of the permanent process must reapply apply online using the Senate Appointments Self-Serve system in order to be considered by the Independent Advisory Board for Senate Appointments. Previous applications will not be transferred automatically to this process.

If you are unable to submit your application online using the Senate Appointments Self-Serve system, please contact us toll-free at 1-888-854-1806 (toll-free in North America; TTY 1‑800-465-7735) to discuss options for submitting your application.

20. How long will it take to prepare my application?

It will take some time and effort to prepare your application. We encourage you to start as soon as possible to ensure your application is submitted before the January 25, 2017 at 23:59 ET deadline. A complete application package includes the following documents: a completed application form, your curriculum vitae, three (3) signed and completed reference letters, and a signed and completed Background Check Consent Form.

The forms and templates are available on the Independent Advisory Board for Senate Appointments’ website.

Note that applicants are encouraged to submit their applications as soon as they are ready. This will avoid missing the January 25, 2017 at 23:59 ET deadline due to unanticipated issues in the preparation and submission of their online application.

21. Where can I get the forms and templates I need to prepare my application?

The forms and templates are available on the Independent Advisory Board for Senate Appointments’ website. Important - Please download and save the forms before starting to fill them out in order to preserve your work. 

You should carefully review the assessment criteria and consider how well you meet each of the constitutional requirements and merit-based criteria before you start filling out the forms.

22. Do I have to use the forms and templates available on the Independent Advisory Board for Senate Appointments’ website?

The application form and the Background Check Consent form are mandatory; you must use them.

You are strongly encouraged to use the curriculum vitae template and to have your referees use the reference letter template. Using these templates will help ensure that all the necessary information is provided for the Independent Advisory Board for Senate Appointments’ consideration and that your application is complete. Note: You may use a different format; however, if any required information is missing, your application may not be retained for further consideration.

23. What information do I have to submit, as part of my application package, for my application to be considered complete?

A complete application package includes: 

Before you begin preparing your application, you are encouraged to review the assessment criteria for Senate positions and to consider how well you meet each of the requirements. 

It will take some time and effort to prepare your application, so we encourage you to start as soon as possible to ensure your application is submitted before the January 25, 2017 at 23:59 ET deadline. Additional information, including forms and templates and frequently asked questions is available on the Independent Advisory Board for Senate Appointments’ website.

24. How many reference letters do I need to provide?

You must provide three (3) reference letters. Reference letters must be signed and complete. Simply providing the name and contact information of the referee is not sufficient.

A referee can provide a reference letter to support your application either as an individual or on behalf of an organization. Referees must have known you for a minimum of five years and cannot be a relative. You are also encouraged to identify referees from your province.

Referees are strongly encouraged to use the reference letter template on the Independent Advisory Board for Senate Appointments’ website to ensure that all the information required by the Independent Advisory Board for Senate Appointments in order to fully consider an application is provided. 

25. Can I provide more than three (3) reference letters?

The Senate Appointments Self-Serve system will accept only three (3) reference letters. Therefore, if you have more than three (3) reference letters, you should submit those that best describe your suitability for appointment as a senator.

26. I only have two (2) reference letters. Can I submit my application?

You must provide three (3) reference letters in order for your application to be considered complete. The Senate Appointments Self-Serve system will not accept an incomplete application.

27. Who can provide a reference letter in support of my application?

A referee can provide a reference letter to support your application either as an individual or on behalf of an organization. Referees must have known you for a minimum of five (5) years and cannot be a close family member.  You are also encouraged to identify referees from your province.

Referees are asked to describe their connection to you. Referees may be contacted during the course of the process; therefore, contact information must be included.

Referees are strongly encouraged to use the reference letter template on the Independent Advisory Board for Senate Appointments’ website to ensure that all information required by the Independent Advisory Board for Senate Appointments to fully consider an application is provided. 

28. Can the referees upload the reference letters on the Senate Appointment Self-Serve system?

Applicants must submit the letters of reference themselves as part of their application. Individuals may send the template to their referees and ask them to return the completed form in order for the applicant to upload it to their profile on the Senate Appointments Self-Serve system.

29. How can the referees sign the reference letter prior to submitting it to the applicant?  

Referees should print, sign and scan their completed reference letter prior to sending it back to the applicant.

30. I have completed the Background Check Consent Form. Is anything else required prior to uploading it on the Senate Appointments Self-Serve system?

You should print, complete, sign the form by hand, and scan (in PDF format) your completed Background Check Consent Form prior to uploading it on the Senate Appointments Self-Serve system.

You must use the attached form; other forms or background check results from other organizations will not be accepted. When preparing your Background Check Consent Form, please note the following:

  1. ensure that all required information has been entered, including the date at the bottom of the form;
  2. print the completed form;
  3. sign the form by hand;
  4. scan the form and save it in PDF format; and
  5. ensure that all of the content is clearly visible in the scanned file.

31. I would like to submit additional material in support of my application (e.g., cover letter, articles, etc.). Where can I upload the documents on the Senate Appointments Self-Serve system?  

You do not need to provide any information or documentation other than what is required for your application to be considered complete, specifically a completed application form, CV, three (3) signed and completed reference letters, and a completed and signed Background Check Consent Form. It is recommended that you use the templates provided, and we ask that you follow guidelines on the content and length. The Senate Appointments Self-Serve system does not accept additional documents.

32. How will I know that my application has been received? Will you acknowledge receipt of my application?

You will receive a message on your screen confirming that the Independent Advisory Board for Senate Appointments has received your application. You can also view your submitted application when you are logged onto the Senate Appointments Self-Serve system. The system also enables applicants to update their profile and view the documents submitted.

Applicants from previous processes

33. I applied / was nominated by an organization during the transitional process. Do I need to reapply? Can I reuse any of my previous application documents? How do I update my previous application?

Individuals who applied / were nominated by an organization during the transitional phase and who wish to be considered for upcoming Senate vacancies in the current cycle of the permanent process must reapply using the Senate Appointments Self-Serve system in order to be reconsidered by the Independent Advisory Board for Senate Appointments.  Previous applications will not be transferred automatically to this process.

Individuals should use the forms and templates available on the Independent Advisory Board for Senate Appointments’ website.

34. I submitted an application during the first cycle of the permanent Senate appointment process. Do I need to reapply? Can I reuse any of my previous application documents? How do I update my previous application?

Individuals who submitted an application during the first cycle of the permanent Senate appointment process who wish to be considered for upcoming Senate vacancies in the current cycle of the permanent process must reapply using the Senate Appointments Self-Serve system in order to be reconsidered by the Independent Advisory Board for Senate Appointments. Previous applications will not be transferred automatically to this process.

Individuals who applied during the summer 2016 processes have the option to either reuse the application form, curriculum vitae and/or reference letters that they provided at that time, or to submit new supporting documents.

35. I applied / was nominated by an organization during the transitional process and/or I submitted an application during the first cycle of the permanent Senate appointment process; do I have to create a profile?

Given the high level of interest in the open, merit-based Senate appointment process, an online system (Senate Appointments Self-Serve system) is being used to collect applications from Canadians.

Creating a profile is the first step in the online application process. It will also allow you to take advantage of the benefits of the Senate Appointments Self-Serve system. You can create a profile at any time. Your profile information can also be updated at any time. For example, if your contact information changes, you can log in and update your profile to ensure that the Independent Advisory Board for Senate Appointments has accurate contact information.

You can access the system from a computer, smartphone or tablet. You can add documents to your draft application as you complete them, and return at another time, prior to the application deadline, to finalize and submit your application. You can also review and update your application at any time, up to the January 25, 2017 at 23:59 ET deadline.

Individuals who applied / were nominated by an organization during the transitional phase and/or who submitted an application during the first cycle of the permanent Senate appointment process who have not previously created a profile in the Senate Appointments Self-Serve system are encouraged to do so.

If you are unable to submit your application online using the Senate Appointments Self-Serve system, please contact us toll-free at 1-888-854-1806 (toll-free in North America; TTY 1‑800-465-7735) to discuss options for submitting your application.

36. I applied / was nominated by an organization during the transitional process and/or I submitted an application during the first cycle of the permanent Senate appointment process; however I did not apply online. Do I have to apply online for the current cycle of the permanent process?

Previous applicants who wish to be considered for upcoming Senate vacancies in the current cycle of the permanent process must reapply apply online using the Senate Appointments Self-Serve (SASS) system in order to be considered by the Independent Advisory Board for Senate Appointments. Previous applications will not be transferred automatically to this process.

If you are unable to submit your application online using the Senate Appointments Self-Serve system due to accessibility issues, please contact us toll-free at 1-888-854-1806 (toll-free in North America; TTY 1-800-465-7735) to discuss options for submitting your application.

37. I applied / was nominated by an organization during the transitional phase. Can the organization that nominated me act as one of my referees?

A referee can provide a reference letter to support your application either as an individual or on behalf of an organization. Referees must have known you for a minimum of five years and cannot be a relative. You are also encouraged to identify referees from your province.

Referees are asked to describe their connection to you. Referees may be contacted during the course of the process; therefore, contact information must be included.

Referees are strongly encouraged to use the reference letter template on the Independent Advisory Board for Senate Appointments’ website to ensure that all the information required by the Independent Advisory Board for Senate Appointments in order to fully consider an application is provided.

Interpretation and Clarification of Criteria

38. What documents do I need to provide as proof of residency, if asked?

You will be asked to provide documents such as the following:

  • Copy of photo identification, such as current driver’s license, that is at least two (2) years old, indicating your address (Note: if your valid identification is less than two (2) years old, additional supporting documentation supporting your place of residence will be required); and

  • Copies of bills, statements or other documentation, in your name, indicating the place of residence in the province at least two (2) years before the date of application.

If you wish to seek an exception to the two (2) year residency requirement, you will be asked to provide proof of residency in the province more than two (2) years before the date of application, plus:

  • Letter of acceptance, on letterhead, from the educational institution outside of the province in your name, indicating the length of program/period of study; or

  • Confirmation of employment, on letterhead, from employer outside of province in your name indicating term of employment; and/or

  • Such other supporting documentation as may be required to prove that you fit within the exception.

39. What documents do I need to provide as proof of real property ownership, if asked?

You will be asked to provide documents such as:

  • Copy of registered deed or transfer of land indicating that you are the registered owner of the land;

  • Copy of land titles register for the property showing the above-noted transfer or deed and indicating all registered encumbrances and their value; and

  • A current property assessment of the value of the property, its municipal address and location.

(Note: if necessary, further documentation may be requested.)

40. What documentation should I provide to prove that I have a net worth of at least $4,000?

You do not have to provide any documentation with your application. However, should it be requested, acceptable documents may include institutional documentation (e.g., bank statements or other proof of assets and their value).  Notarized copies of documentation may also be required.

41. Do I have to submit proof of residency, net worth, citizenship, age and/or property ownership with my application?

You do not have to submit proof of the constitutional requirements with your application.

Proof of these constitutional requirements will be collected, as needed, at a later stage of the appointment process. Based on experience in the transitional phase, this is less burdensome for applicants and a more efficient process.

Senate Appointments Self-Serve System

42. Why do I need to create a profile?

Given the high level of interest in the open, merit-based Senate appointment process, an online system (Senate Appointments Self-Serve system) is being used to collect applications from Canadians.

Creating a profile is the first step in the online application process. It will also allow you to take advantage of the benefits of the Senate Appointments Self-Serve system. You can create a profile at any time. Your profile information can also be updated at any time. For example, if your contact information changes, you can log in and update your profile to ensure that the Independent Advisory Board for Senate Appointments has accurate contact information.

You can access the system from a computer, smartphone or tablet. You can add documents to your draft application as you complete them, and return at another time, prior to the application deadline, to finalize and submit your application. You can also review and update your application at any time, up to the January 25, 2017 at 23:59 ET deadline.

If you are unable to submit your application online using the Senate Appointments Self-Serve system due to accessibility issues, please contact us toll-free at 1-888-854-1806 (toll-free in North America; TTY 1‑800-465-7735) to discuss options for submitting your application.

43. How do I create a profile?

You can create a new profile by following these steps:

  1. Navigate to the Applicant login page.
  2. Click on the hyperlink “Register” above the “Email address” field.
  3. Read and accept the Terms and conditions. Click on “Submit”.
  4. Fill out the Registration form. Be sure to take note of the email address you used.
  5. Click on “Register” at the bottom of the page after you have filled out all mandatory fields. Be sure to take note of your username, password, security question and your answer to your security question for future reference. The above noted fields are case sensitive.
  6. You will receive a confirmation email. Click on the link within the email to activate your account.
  7. Your account is now created.

44. How long will it take to create my profile?

On average, it takes about 15 minutes to create a profile in the Senate Appointments Self-Serve system.

45. When can I create my profile in the Senate Appointments Self-Serve system?

You can create your profile in the Senate Appointments Self-Serve system at any time. Once you have entered your profile information, you will receive an email to confirm and activate your account. 

46. I have created my profile. Do I have to wait until I have all of the supporting documents for my application to start uploading them into the Senate Appointments Self-Serve system?

Once you have created and activated your profile, you can start your application for a Senate position. You can upload and save documents to your application, or update your submitted application, at any time prior to the January 25, 2017 at 23:59 ET deadline.

47. Why did I receive a verification email after I created my profile?

This step allows the system administrator to validate that the profile is coming from a valid source. If you have not already done so, select the link in the verification email to activate your account. Once your account is active, you can select a process and submit your application.

48. I created my profile in the system but I did not receive a validation email.

When you create your account, you will receive a validation email containing instructions on how to validate your account. The validation email will include, as part of the instructions, a website address link.

If you have not received this email, please check your SPAM folder or contact your email administrator to review blocked email addresses.

If the problem persists, please contact us toll-free at 1-888-854-1806 (toll-free in North America; TTY 1-800-465-7735) for technical assistance.

49. I forgot my password. How do I reset it?

To reset your password:

  1. Navigate to the Applicant login page.
  2. Click on “Forgot your password?” just above the “Log in” button.
  3. Enter your email address (the one you used to register) and click on the “Submit” button.
  4. Answer your Security Question and click on the “Submit” button.
  5. Enter a new password. Enter it a second time to confirm the change and click on the “New password” button.
  6. Your password has now been reset. You will receive a confirmation email.

50. How do I change my password?

To change your password:

  1. While logged in, navigate to the “Accounts settings” page by clicking on the “My profile” button.
  2. Click on the “Change my password” button.
  3. Enter a new password. Enter it a second time to confirm the change and click on the “New password” button.
  4. Your password has now been changed. You will receive a confirmation email.

51. Could you please provide me with an example of a password with the required criteria?

A password must include a capital letter, a number and a special character (e.g. #, $, %, ?, &; some computers do not accept the asterisk*) and must have a minimum of 6 characters. Here is an example: Senat3%

52. My account is locked for 24 hours due to too many unsuccessful logins. How should I proceed?

For security reasons, accounts will be locked for 24 hours on the Senate Appointments Self-Service system after five (5) unsuccessful login attempts. Applicants can continue to work on their supporting documents for their application and upload them to the Senate Appointments Self-Service system once they have regained access to their account.

If you have forgotten your password, please follow the steps below to reset it:

  1. Navigate to the Applicant login page.
  2. Click on “Forgot your password?” just above the “Log in” button.
  3. Enter your email address (the one you used to register) and click on the “Submit” button.
  4. Answer your Security Question and click on the “Submit” button.
  5. Enter a new password. Enter it a second time to confirm the change and click on the “New password” button.
  6. Your password has now been reset. You will receive a confirmation email.

53. How do I update my profile?

To update your profile:

  1. While logged in, navigate to the “Accounts settings” page by clicking on the “My profile” button.
  2. Click on the “Update my profile” button.
  3. Enter any updates required in any fields.
  4. Click on “Update”.
  5. Open your profile to confirm or correct the updates.

54. My contact information is changing. How do I notify the Independent Advisory Board for Senate Appointments? What if my contact information changes after the application deadline?

You should update your contact information by accessing the profile you created in the Senate Appointments Self-Serve system. The Independent Advisory Board for Senate Appointments’ Secretariat will be informed of the changes.

55. Do I have to submit all my supporting documents at once? Can I save my draft application and return later to add to it / submit it?

You can start your application by uploading one or more documents. The Senate Appointments Self-Serve system automatically saves your draft application and any uploaded documents. You can log out, and return at any time prior to the application deadline to add new documents or replace documents with updated versions. When your application is complete, click on “Submit” to submit your application.

Note that you can modify your submitted application at any time prior to the January 25, 2017 at 23:59 ET deadline.

56. Will I be able to use the same profile and application for future Senate appointment processes?

Information on future opportunities is not available at this time. Updates will be posted on the Independent Advisory Board for Senate Appointments’ website as more information becomes available. If you previously applied for an opportunity, we encourage you to retain a copy of your application package for possible use in the future.

57. Can I update my application after the application deadline?

You cannot change your application after the application deadline.

You can, however, update your profile information or withdraw your application at any time.

58. I submitted my application for a Senate appointment process, but I have changed my mind. How do I withdraw my application?

To withdraw your application from further consideration:

  1. Log into your profile in Senate Appointments Self-Serve system;
  2. View your application on the profile screen; and
  3. Click on the “Withdraw” button to withdraw your application. 

Your profile will remain active but your application will be withdrawn. If you have not submitted your application, it will not be processed and you can delete your profile.

59. What happens if I withdraw my application?

If you withdraw your application, it remains in the Senate Appointments Self-Serve system but it will not be given to the Independent Advisory Board for Senate Appointments for their consideration. Your profile remains active.

60. I withdrew my application, but I changed my mind. Do I have to reapply?

To reapply, simply navigate to your “Account settings” page by clicking on the “My profile” button and click on the “Reapply” button beside the applicable selection process. This must be done during the application period. If the deadline has passed, your application will not be accepted.

61. How do I delete my profile?

To delete your profile:

  1. While logged in, navigate to the “Accounts settings” page by clicking on the “My profile” button.
  2. Click on the “Delete my account” button.
  3. A pop up window will open.
  4. Click on “OK”.
  5. Your account has been deleted.

Important - Please note that if you delete your account, any previously submitted applications will still continue to be processed.  You must withdraw your application prior to deleting your account, if you no longer wish to be considered.

62.I deleted my profile. Will my application still be considered by the Independent Advisory Board for Senate Appointments?

Any previously submitted application will continue to be processed. You must withdraw your application prior to deleting your profile if you no longer wish to be considered.

63. What format do my documents have to be in?

Your supporting documents must be in PDF format. The Senate Appointments Self-Serve system will not accept other formats.

64. How do I download a PDF form?

You need Adobe Reader 10 or higher to use forms in PDF format. Adobe Reader can be downloaded free from the Adobe website. It is available for Windows and Mac computers.

Important - Some web browsers do not open PDF files in Adobe Reader; they use other software. If you have problems opening a PDF on our website, download the file to your own computer by following the download instructions below. Then, open the file from your computer.

Downloading PDF forms on our website

For PC users

  1. Right-click the link.
  2. Select “Save target as” or “Save link as.”
  3. Choose the location on your computer where you would like to save the file.
  4. Select “Save.”

For Mac users

  1. Press the Control (ctrl) key and click on the link.
  2. When the option menu appears, choose “Download link to disk” or “Download linked file.”
  3. Choose the location on your computer where you would like to store the file. Your computer will start the download once you have selected a location.

Opening PDF forms on your computer

If you have downloaded a PDF form and it is not opening properly, follow these instructions

  1. Right click on the PDF.
  2. Select “Open with”.
  3. Select “Choose program”.
  4. Select “Adobe Acrobat Reader”.
  5. Make sure to check the box “Always use this program to open these files”.
  6. Select “OK”.

If a PDF document opens up blank, or you get an error message, you can try:

  • opening the document using a different browser; or
  • installing the latest version of Internet Explorer.

65. How do I create a PDF of my CV/reference letters/Background Check Consent Form?

Portable Document Format (PDF) is a file format developed by Adobe Corporation and it is used to easily transfer documents via the Internet.

PDF files are protected from changes and retain the exact elements of a presentation thereby avoiding problems like missing fonts or broken layouts. PDF files can be viewed by using Adobe Acrobat Reader, a downloadable application supported by all OS-Windows, Linux, and Mac OS X.

The forms and templates provided on the Independent Advisory Board for Senate Appointments’ website are fillable PDFs. There are several options if you need to convert another electronic document to PDF.

Converting word processor documents to PDF using Save As option (Windows)

  1. Open your word processor document (ex. MSWord), choose “File” then “Save as”.
  2. Select “Save as Type PDF” (*.pdf).
  3. Click on “Save”.

Converting word processor documents to PDF (Mac OS X)

Converting documents to PDF in Mac OS X is very similar to conversion in Windows. However, you do not need a document converter on Mac OS X for converting MS Word documents to PDF. Follow the steps below to convert your MS Word file to PDF on Mac OS X:

  1. Open your file in your text editor.
  2. Click “File” then “Print”.
  3. In the Print window, click the “PDF” button at the bottom-left then select “Save as PDF…” option.
  4. Choose the location, rename your PDF file, then click “Save”.

Converting word processor documents to PDF using websites

There are several web sites ("doc2pdf", "ExpressPDF", "Zamzar", etc.) that offer easy PDF conversion without downloading any program. Upload the file you want to convert, and you can get it back in PDF format within minutes.

Converting word processor documents to PDF using a Document Converter

Converting word processor files to PDF is just a matter of choosing your document converter as your printer.

  1. Open the document in your word processor.
  2. Choose “File” then “Print”.
  3. Choose your document converter (Adobe PDF, Universal Document Converter, CutePDF, etc.).
  4. If you’re using Adobe PDF or CutePDF, you can just click OK, specify the file name and location for your PDF file, then Save it. If you’re using the Universal Document Converter, click “Properties” then choose “Document to PDF”, “Color”, “Multipage” in the scroll bar. Click “OK” then “Print”.

66. How do I ensure that my PDF is less than 2.5MB?

  1. When converting your document from MSWord, you can select “Minimum size” to reduce the size of your file. See image below:

    Select “Minimum size” to reduce the size of your file

  2. To find out the size of your document, open the folder using your file browser to view the size of your document. See image below:

    Open the folder using your file browser to view the size of your document

  3. You can also view the size of your document from Adobe. Open your PDF file, click on “File” then “Properties”.You can view the details, including the File size.

  4. When scanning a document, select the lowest resolution option, usually text only or black and white, no colors.

67. I require an alternate format of the forms in order to complete my application. What should I do?

If you have accessibility issues; please contact us. You can either complete the Questions and comments form or call us at 1-888-854-1806 (toll-free in North America; TTY 1-800-465-7735).

Fall 2016 Senate Appointments

68. Who was appointed to the Senate in the fall of 2016? 

The Prime Minister announced his intention to recommend the appointment of nine (9) new Senators to fill vacancies in the Senate for the provinces of British Columbia, Manitoba, New Brunswick, Nova Scotia and Prince Edward Island on October 27, 2016.

The Prime Minister made a subsequent announcement on October 31, 2016, recommending the appointment of six (6) new Senators to fill vacancies in the Senate for the province of Ontario.

The Prime Minister made a third announcement on November 2, 2016, recommending the appointment of six (6) new Senators to fill vacancies in the Senate for the province of Quebec.

69. Will the Independent Advisory Board for Senate Appointments’ recommendations to the Prime Minister be made public?

Advice to the Prime Minister is confidential and will not be disclosed. Your understanding is appreciated.

70. Will I be advised if my name was included in the recommendations provided to the Prime Minister by the Independent Advisory Board for Senate Appointments for the Fall 2016 Senate Appointments?  

Advice to the Prime Minister is confidential and will not be disclosed. Your understanding is appreciated.

71. How many applications were received for the summer 2016 opportunities? How many applications were received by province?

More than 2,700 applications were received from Canadians across the country. The Independent Advisory Board for Senate Appointments provided additional information on the process in its report to the Prime Minister.

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