How to apply

This page provides all the required information you need to prepare your application package, create your profile, submit and manage your application.

Important Message

Welcome to our new How to apply page!

If you have a valid application (2-year retention period), your profile and application have been transferred to the new system. To access your profile, please follow the instructions in the How to apply tab, step 3. If you wish to update your application, please follow the instructions in the Update or withdraw your application tab. 

If your application has expired (2-year retention period) or if you had a profile in our previous system but did not submit an application, please follow the steps in the How to apply tab to submit a new application.

Note: The Senate Appointments Self-Service system, which was previously used to manage applications, is no longer accessible.

How to apply

To submit an application, we encourage you to follow the steps in the order presented below:

Step Action
1

Review the information in the Important information tab.

2

Prepare your application package.

A list of the required documents with an explanation as to what should be included in the documents is available in the Application package tab.

3

Create or login to your profile.

If Then
You already have a profile in our system (created a profile and applied after January 2021), You may access it by going to our Opportunities page and selecting My profile on the sidebar menu. Under Returning User, enter your email address and your password. If it’s your first time logging in to our new system, you will need to select Forgot your password under Returning User. Enter the email address you were using to login to our previous system and select Send. You will receive an email with instructions to reset your password.
You don’t have a profile in our system (new user or last applied before January 2021), You will need to create a profile. You will find the required steps in the Create your profile tab.
You have been nominated, A temporary profile has been created for you. You will need to complete that profile in order to apply to a position. You will find the required steps in the Create your profile tab.
4

Go to Opportunities in the sidebar menu and select the opportunity that is of interest to you.

You can only apply to become a Senator in your province or territory of residency.

5

Read the information in the opportunity and if you are ready to apply, select the Apply Now button.

6

Read the requirements and answer the questions.

Please note that once you select the Continue button at the end of the questionnaire, you can’t come back and modify your answers. Also, your answers will not be saved if you don’t continue. Therefore, it is important that you complete the questionnaire and have all the required documents ready before you select the Continue button.

7

Upload the required documents.

To upload a document, select the Choose File button, find your document and select the Open button. In the File type pull down menu, select the type and select the Upload button.

The documents you have uploaded will appear under File Name. Please make sure these are the correct documents/versions before you continue.

Please note that uploading a document automatically overwrites an existing document if the same file name is used.


You can also delete a document by selecting the Delete button to the right of the document. The system will ask you to confirm before deleting the document.

8

Designate the documents (6) that you want to submit with your application by selecting the checkbox besides the name of the document.

If you also created a profile for a Governor in Council appointment, documents uploaded for those positions will only appear in that profile and not here.

9

Select the Submit my application button.

10

A confirmation page will appear and an email acknowledging the reception of your application will be sent to the email address you provided in your profile.

If you do not receive a confirmation email in your inbox, please check your junk email or spam folder. If you still cannot find the confirmation email, contact us.

Important information
  • About the Senate
    Information about the role and the composition of the Senate, as well as what the job of Senator involves. You will also find information on current Senators, including their mandatory retirement date.
  • Assessment Criteria
    Constitutional eligibility requirements and merit-based criteria for appointment to the Senate.
Application package

Your application package documents: e.g. cover letter, curriculum vitae, etc. must be in PDF (.pdf), Rich Text (.rtf), Text (.txt) or Word (.doc/.docx) format (See: How to convert your documents into PDF or RTF, if required).


There is no need to prepare additional documents since the Advisory Board will only consider the ones listed below. Our discontinued Application Form has been partially replaced by a Cover Letter. If you submitted an application in our previous system and it is still valid (2-year retention period), you do not need to provide a Cover Letter. If you need to update your Application Form and you did not keep a copy, please contact us.

The following six documents are required to submit an application:

  • Curriculum Vitae
  • Cover Letter
  • Reference Letter 1
  • Reference Letter 2
  • Reference Letter 3
  • Background Check Consent Form

Curriculum Vitae (CV)

The CV should include dates and indicate your academic qualifications and employment history. It should also indicate any professional affiliations, major achievements, distinctions and awards you have received for at least the last 10 years. The CV must be up to 1,500 words, and no attachments or other supplementary documentation are to be submitted. You may use your own CV or create one with our template.

Cover Letter

Your Cover Letter must be up to 1,500 words and must include two sections:

  1. a personal statement to describe how you meet the knowledge, personal qualities and qualifications related to the role of the Senate, using specific examples to highlight your skills and experience.
  2. a non-partisanship statement to demonstrate your ability to bring a perspective and contribution to the work of the Senate that would be independent and non-partisan.

Reference Letters (3)

You are required to provide three reference letters from individuals attesting to your suitability for a Senate appointment. You are encouraged to identify referees from your province or territory. The referee can provide the letter as an individual or on behalf of an organization, must have known you for a minimum of five years and cannot be a close family member.

We suggest sending the template to your referees so they know what information the Advisory Board is looking for. However, they may write their own letter. Referees may be contacted during the course of the process; therefore, their contact information must be included. They should sign their letter, by hand or electronically, prior to sending it back to you.

The Advisory Board will only accept three reference letters.

Background Check Consent Form

You must use the form provided. Other forms or background check results from other organizations will not be accepted. When preparing your Background Check Consent Form, please note that you may complete and sign your form electronically or by hand. If you wish to complete and sign your Background Check Consent Form by hand, please follow the instructions noted below:

  1. start by reading the instructions at the end of the form;
  2. ensure that all required information has been entered, including the dates in sections L and M;
  3. print the completed form;
  4. you and your partner (as applicable) sign the form by hand;
  5. scan the form and save it in PDF format with low resolution to reduce the size; and
  6. ensure that all of the content is clearly visible in the scanned file.

How to convert your documents to PDF or RTF, if required

The following instructions aim to help you convert unsupported document types so you can use them in your application.

PDF

Most word processing software contains functionality to convert documents to PDF.

Use the below link(s) corresponding to your application package document(s) format to learn how to convert to PDF:

If the above links do not help, you may be able to convert your document to PDF format using a PDF printer.

Print to PDF in Windows

The following instructions provide the steps necessary to convert a document to PDF format using a printer in Microsoft Windows:

Step Action
1 Open the document in your word processor.
2 Select the File menu.
3 Select Print.
4 In the Printer selection field, choose your document converter (Adobe PDF, Microsoft Print to PDF, Universal Document Converter, CutePDF, etc.).
5 Specify the filename and location for your PDF file.
6 Select Save.

Note: If you are using an older version of Windows, you will likely need to install 3rd party software to convert your document.

Print to PDF in OSX

Mac OS X includes a built in PDF export functionality. Follow the steps below to convert your word processor document to PDF format on Mac OS X.

Step Action
1 Open the document.
2 Select the File menu.
3 Select Print.
4 Select the PDF button at the bottom left corner of the Print window.
5 Select the Save as PDF… option.
6 Specify the filename and location for your PDF file.
7 Select Save.

RTF

To save a file in Rich Text Format you will need:

  • a word processor (WordPerfect, Wordpad, Pages, etc.); and
  • your document.

To convert a document to RTF:

Step Action
1 Open the document in your word processor.
2 Select the File menu.
3 Select Save As.
4 Choose Rich Text Format from the dropdown menu in the Save as type field.
5 Specify the filename and location for your RTF file.
6 Select Save.
Create your profile

If you already have a profile in our system, you may access it by going to our Opportunities page and selecting My profile on the sidebar menu. Under Returning User, enter your email address and your password.

If you have been nominated, the system has created a temporary profile for you. To access it, please follow the steps below, under If you have been nominated.

To create a profile

Step Action
1

Make sure your Curriculum Vitae (CV) is ready to be uploaded. If you did not already, we encourage you to go to the Application package tab to find out what should be included in your CV.

2

Go to our Opportunities page and select My profile on the sidebar menu.

3

Under New applicant?, enter your email address and select the Create Profile button.

4

Upload your CV by selecting the Choose File button, find your CV and select the Open button. In the File type pull down menu, select Curriculum Vitae, indicate that you want your CV to be searchable and select the Upload button. When the document is uploaded, you will get a confirmation message and the name of your document will appear under File Name. Select the Save & Continue button.

5

Complete the Create profile form. All fields marked with an * are required.

Be sure to note your email address and password for future reference. The password is case sensitive.

6

Select the Save & Continue button at the bottom of the page. The profile creation confirmation page displays. Your profile has now been created and you are logged in.

If you have been nominated

Step Action
1

If you have been nominated, a temporary profile has been created for you. To login to your temporary profile, go to our Opportunities page and select My profile on the sidebar menu.

2

Select Forgot your password? under Returning user. Enter the email address your nominator used for you (you will be able to change that email address if you wish once you have created your profile). Select the Send button. You will receive an email with a link to reset your password. Select that link, enter the required information and select Change Password.

Be sure to note your email address and password for future reference. The password is case sensitive.

3

Go to My Profile, under Returning user?, enter your email address and password. Select Login.

4

Complete the Create profile form. All fields marked with an * are required.

5

Select the Save my profile button at the bottom of the page. The profile creation confirmation page displays. Your profile has now been created and you are logged in.

Update or withdraw your application

Your application is valid for a two-year period starting on the day it was submitted. At any time during this period, you may update your profile information and your supporting documents. Please note, however, that if there is an application review date for the opportunity you applied for, your updated documents may not be considered if the update takes place after the review date.

You can also withdraw your application at any time.

Updating your profile or your documents does not impact your two-year expiry date.

To update your profile information:

Step Action
1

Go to our Opportunities page and select My Profile on the sidebar menu.

2

Log in to your profile. Your My Profile page will open.

3

Update your information.

4

Select the Save my profile button at the bottom of the page. On top, you will see a message confirming that you have successfully saved your profile.

To update previously submitted application documents:

Step Action
1

Update your document(s) as needed and save them on your computer.

2

Go to our Opportunities page and select My Profile on the sidebar menu.

3

Log in to your profile. Your My Profile page will open.

4

Select My opportunities in the sidebar menu.

5

Select the icon under Attachments (document and magnifying glass). Documents associated with that specific application appear with a checkmark next to their File Name.

6

Delete the document you wish to update by selecting the Delete button at the end of the row. The name of the document will appear below and you will need to select Delete once more to confirm.

7

Upload your new document by selecting the Choose File button, finding your document and selecting the Open button. Choose the File Type and select the Upload button. Your new document has now been added to the list.

8

Designate your new document by selecting the check box beside your document and select the Save Document Designation button.

Important information

It is possible to replace your document by going in My documents instead of My jobs. However, you will need to go in My jobs to designate this new document to the opportunity you wish to associate it with.

To withdraw your application:

Step Action
1

Go to our Opportunities page and select My Profile on the sidebar menu.

2

Log in to your profile. Your My Profile page will open.

3

Select My opportunities in the sidebar menu.

This page lists the opportunities you have applied for in the past 2 years. Find the one you wish to withdraw.

4

Select the Withdraw (garbage can) icon under Withdraw.

You need to confirm your wish to withdraw.

5 Select the Yes button. A dropdown menu displays below the confirmation and asks you to select your withdraw reason.
6

Select your withdraw reason and select the Withdraw application button. A green success message displays at the top of the page.

Your profile will remain active, but your application will be withdrawn from the selection process.

Important information

If you withdrew your application and would like to re-apply, you will need to contact us to reverse the withdrawal.

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