Information for grant and contribution recipients

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Funding activities being cancelled or postponed

The impact of funding activities being cancelled or postponed can vary depending on the funding program, and will be considered on a case-by-case basis. Please contact your program representative at Canadian Heritage to discuss further options.

Determining if funded projects or events are impacted

If your funded project involves gathering people together, like a concert, sporting event, festival, or conference, you should visit the Government of Canada information page on Coronavirus to understand the public health risks and the Public Health Agency of Canada’s recommendations on whether an in-person mass gathering should still be held.

You should also check for any directives from the public health agency of your province, territory, and/or region, as well as any emergency orders in your city, region, province, or territory.

If your funded project involves travel, you should monitor the Government of Canada’s travel health notices before you leave.

Any cancellation or change fees for travel related initiatives are normally an eligible expense and approved funding can be used to cover those expenditures.

What to do if funded activities are impacted

Funding agreements for grants and contributions provide flexibility to adjust to situations where the original scope of activities need to be changed or, in some cases, where activities are cancelled entirely. For example, you could still receive all or a portion of your funding if the changes made to your activities still allow you to meet the expected results of your project.

Each situation will need to be evaluated on a case-by-case basis to determine the obligations of the funding agreement. Please be reminded that, if your event is significantly changed as a result of the COVID-19 pandemic, you are obligated to notify the Department of Canadian Heritage by email. Please contact your program representative to discuss further options.

Disbursements and cancelled funded activities

If you have received funding for planning a meeting, event or conference, you should consult the Government of Canada information page on Coronavirus to understand the public health risks and the Public Health Agency of Canada’s recommendations on whether an in-person mass gathering should still be held.

You should also check for any directives from the public health agency of your province, territory, and/or region, as well as any emergency orders in your city, region, province, or territory, the cancellation policies for vendors or participants.

Other measures could be put in place, such as:

Clear communications for participants, such as: “Although you are invited to attend this event in person, due to the current circumstances, we invite you to join the meeting via an online platform. It is also possible that the meeting will be postponed. We will share the required details and any other information with you as soon as possible.”

Your program representative will be able to support you in determining any changes that are required to your funding agreement as a result of a change in the activities for which funding was originally provided. The department is committed to working with stakeholders in the event of cancellation or postponement to ensure they continue to have access to their already approved funding for any expenditures they may have already incurred.

Funding process for approved funding activities that have been cancelled

We will keep disbursing grants and contributions so that you can use the funding to cover eligible costs incurred. Each situation will need to be evaluated on a case-by-case basis. Please contact your program representative at Canadian Heritage to see how this may apply to you.

Funding for approved activities that will require a change to their programming

Funding agreements for grants and contributions provide flexibility to adjust to situations that may cause the original scope of activities to change. For example, you could still receive all or a portion of your approved funding if the changes made still enable your event to meet the expected results of the project. Please contact your program representative at Canadian Heritage to discuss your specific case.

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