Application guidelines – National Holocaust Remembrance Program

On this page

• Objectives for the Multiculturalism and Anti-Racism Program
• Objective and expected results for the National Holocaust Remembrance Program
• Application deadline
• Eligibility
• Who can apply
• Eligible projects
• Eligible expenses
• Limits of government assistance
• Applying for more than 12 months
• How to apply
• Application process
• How applications are evaluated
• Evaluation criteria
• Application processing time
• Funding decisions
• How funding is provided
• Funding conditions
• Anti-racism and anti-hate
• Workplace well-being
• Public Health Guidance
• Official languages requirements
• Acknowledgement of financial assistance
• Access to information requests
• Disclosure of information
• Audits of recipients and evaluation of the Program
• Contact us
• Glossary

Objectives for the Multiculturalism and Anti-Racism Program

The Program’s objectives are to support communities to:

• advance anti-racism; foster ethnocultural diversity and inclusion; promote intercultural and interfaith understanding;
• provide equitable opportunities for equity-deserving populations and community organizations to participate fully in all aspects of Canadian society;
• promote dialogue on multiculturalism, anti-racism, racial equity, diversity and inclusion to advance institutional and systemic change so that Canada becomes a more inclusive society, free from racism and hate-motivated actions; and
• support research and evidence to build understanding of the disparities and challenges faced by equity-deserving populations.

The Multiculturalism and Anti-Racism Program (MARP) supports the mandate of the Department of Canadian Heritage by building on Canada's strength as a diverse and inclusive society.

Objective and expected results for the National Holocaust Remembrance Program

The new National Holocaust Remembrance Program (NHRP), under the MARP will support initiatives that seek to preserve the memory of the Holocaust and help improve Canadians' understanding and awareness of the Holocaust and contemporary antisemitism.

Initiatives funded under this objective have the following expected results:

• Improved understanding of the Holocaust and/or antisemitism; and/or
• Creation of tools and resources to engage Canadians in Holocaust remembrance and dialogue about antisemitism; and/or
• Enhanced capacity of Canadians to combat Holocaust denial, distortion and contemporary antisemitism.

An organization must submit a project proposal that meets the objective and one or more of the expected results.

Application deadline

Two-step application process:

• Step 1 - Expression of Interest deadline: November 21, 2024
• Step 2 - Funding application deadline: December 20, 2024

When an application deadline falls on a Saturday, Sunday or statutory holiday, it is extended to the following working day.

Eligibility

We are responsible for determining the eligibility of each applicant, its project and project-related expenses.

Applicants that are not eligible for support include but are not limited to applicants that:

• discriminate, contrary to applicable laws, on the basis of prohibited grounds, including race, national or ethnic origin, colour, religion, age, sex, sexual orientation, gender identity or expression, marital status, family status, genetic characteristics, disability and conviction for an offence for which a pardon has been granted or in respect of which a record suspension has been ordered;
• discriminate on the basis of language;
• advocate intolerance, discrimination and/or prejudice;
• provide support to organizations or individuals that share or promote offensive content or discourse;
• undermine Canada’s Anti-Racism Strategy, as described at https://www.canada.ca/en/canadian-heritage/campaigns/anti-racism-engagement/anti-racism-strategy.html; or
• undermine the values set out in the Canadian Charter of Rights and Freedoms and the Canadian Human Rights Act.

The MARP is highly competitive. Requests for funding typically exceed our available resources. If your organization or group is eligible, submitting an application does not guarantee funding.

Who can apply

To be eligible for funding, your organization or group must be a:

• Canadian not-for-profit organizations, associations, and unincorporated groups;
• Non-federal Canadian public institutions such as boards of education, schools, colleges and universities, chambers of commerce, law enforcement and police agencies, hospitals and other health care institutions;
• Provincial, territorial, regional and municipal governments and their agencies.

Eligible projects

To be eligible for funding, your project must contribute to the MARP’s objectives and the NHRP’s objective and expected results.

Examples of eligible activities include, but are not limited to:

• mentorships and internships;
• skills development initiatives;
• development of new learning materials, tools and training sessions;
• network and partnership development initiatives;
• leadership and volunteerism initiatives;
• knowledge sharing initiatives;
• meetings and workshops; and
• development of new programs, policies, and services responsive to diversity, or combatting racism and discrimination.

Here are a few examples of possible projects:

• Initiatives to document, preserve, and showcase the testimonies of Canadian Holocaust survivors.
• Projects that seek to combat Holocaust-related disinformation and contemporary antisemitism, including harmful stereotypes of Jewish people and Holocaust denial and distortion.
• Research initiatives to boost our knowledge of Canadians’ understanding, awareness and attitudes towards the Holocaust and/or antisemitism.
• Educational projects to promote understanding of the Holocaust and/or antisemitism, with emphasis on reaching Canadians with limited knowledge of this subject.
• Efforts to boost capacity and convene relevant actors in this sector to share and develop best practices (i.e. workshops, conferences).

Eligible expenses

Only project-related expenses are eligible, which can be of cash and in-kind value; these may include:

• Salaries, benefits;
• Consultant fees;
• Hospitality (only for meals and refreshments for the project’s participants);
• Fees and honoraria for speakers, performers, and artists at events;
• Communications, publicity, promotional material;
• Rental of office space and equipment not normally used in an organization’s daily operations;
• Domestic travel and accommodation which must not exceed the rates permitted for travel on government business;
• Costs associated with organizing a conference or similar forum (ex. logistics and coordination costs not already listed);
• Evaluation and audit costs;
• Liability insurance;
• Facility rental and set-up costs;
• Administration/overhead costs (up to a maximum of 15% of total project funding before administration costs).

In-kind contributions are considered real contributions to the cost of the proposed project but are not reimbursable. Donated goods and services may be considered in-kind contributions if they:

• are essential to your project’s success;
• are eligible and would otherwise have to be purchased or paid for by you;
• can be measured at fair market value (i.e. in relation to similar goods and services);
• are balanced by an equal revenue in your budget (i.e. total in-kind expenses equal total in-kind revenues).

The following expenses are not eligible for funding:

• Any type of Director’s fees for volunteer members of Boards or other governing bodies;
• Capital expenditures;
• Annual general meetings or regular executive board meetings of an organization or association, including related travel; and
• Religious and/or politically partisan activities; and
• Ongoing production of newsletters, newspapers, magazines, journals, or radio and television broadcasts.

We cannot fund expenses incurred before the receipt of your Expression of interest form. If you incur expenses for your project before receiving written confirmation of your funding approval, you will be doing so at your own risk.

Limits of government assistance

To ensure the success of your project, we encourage you to have other funding sources. This may include contributions from your organization, the private sector, or other levels of government.

The total financial assistance received from the National Holocaust Remembrance Program and other levels of government (federal, provincial, territorial and municipal) cannot exceed 100% of your total eligible project-related expenses.

The National Holocaust Remembrance Program maximum amount payable per recipient is $1,000,000 per project. However, given the limited funds available, the program expects to allocate funding up to a maximum of $500,000 per project.

You can submit only one project proposal to the National Holocaust Remembrance Program.

Activities funded under other funding components of the Multiculturalism and Anti-Racism Program cannot be considered for funding under the National Holocaust Remembrance Program for the same activities.

Applying for more than 12 months

You may request funding for a project spanning more than one fiscal year. You must then show that there is a need for a multi-year commitment and that you have the capacity to complete the project. This is demonstrated with a realistic project timeline and budget projections as well as sound governance.

How to apply

Read these Application Guidelines in their entirety before completing your application.

You must meet all eligibility requirements and submit a complete application package through a two-step process.

A two-step application process

Step 1 consists of completing the Expression of Interest form. The information provided in your Expression of Interest form will allow the Program to determine the eligibility of your project proposal and its relevance to the National Holocaust Remembrance Program.

We will acknowledge receipt of your Expression of Interest form within 5 business days after its reception. If you do not receive an acknowledgement of receipt within 5 business days, you must contact us. We will assess your project proposal based on the program’s evaluation criteria.

We will inform all applicants regarding the results of the assessment of their Expression of Interest as part of Step 1.

Only applicants whose project proposals are selected from Step 1 will be invited to submit a funding application for Step 2. Please note that submitting an application form does not guarantee funding.

Application process

Step 1 – Deadline November 21, 2024

Contact the MARP to obtain the Expression of Interest form by sending an email to the following address: financementpmlcr-fundingmarp@pch.gc.ca.

Please complete and submit the Expression of Interest form by email and indicate NHRP Expression of interest in the subject line of your email.

Step 2 – Deadline December 20, 2024

Only applicants whose project proposals are selected will be invited to submit an application package, which will be sent by email by the Program.

A complete application package includes a signed Application Form, National Holocaust Remembrance Program, and the following supporting documents:

• a completed application form;
• a signed declaration/attestation;
• a balanced Budget (no surplus or deficit) using the program’s budget template;
• a copy of your most recent financial statements, audited if available;
• a copy of your organization’s letters patent and documents of incorporation, including the certificate of continuance (Incorporated applicants only);
• a list of your current Board of Directors (Incorporated applicants only);
• a copy of your organization’s bylaws (Incorporated applicants only);
• a copy of your articles of association or a copy of your Terms of Reference (Unincorporated applicants only); and
• a signed copy of the Unincorporated Applicant Acceptance of Liability form (Unincorporated applicants only).

You must submit a complete application package to be considered for funding. Incomplete applications will be rejected.

Email submissions

Please submit your application package electronically to the following email address: financementpmlcr-fundingmarp@pch.gc.ca.

Scanned images of pen or pencil signatures and digital signatures (i.e. Adobe digital signature certificate) are accepted.

Documents must be signed by an individual with signing authority for the organization.

Signatures typed using a keyboard and unsigned applications sent from the email account of a member of the organization with signing authority will be considered incomplete.

We cannot accept links to application forms, budgets and other documents saved on file-sharing sites (WeTransfer, Dropbox, Box, Google Drive, OneDrive, etc.). All application documents must be sent as attachments by e-mail.

The email must be sent no later than 11:59 p.m. local time on the date of the application deadline for your application to be considered. Local time is based on the primary address of your organization.

Should you be unable to send by email for any reason, please contact us.

How applications are evaluated

We fund projects that have clear objectives and measurable results. Your application will be evaluated based on the Evaluation Criteria listed below. It will be evaluated by a review committee who will compare it with other applications received and the funds available.

Failure to comply with any conditions of a previously funded project will be considered in the evaluation of your new application and could result in the rejection of your new application.

Evaluation criteria

The following criteria are used to assess funding applications.

Assessment criteria related to design and rationale

• the application contains a clear description of project activities and how they contribute to the NHRP’s objectives and expected results;
• the application identifies the project’s needs, its viability, and how it will address the related issues as well as its added value; and
• the application identifies the relevant partners and beneficiaries in the project’s design and implementation.

Assessment criteria related to results, budget integrity and impact

• the application demonstrates the applicant’s level of engagement in the communities and the project’s sustainable impact, or the impact is clearly defined;
• the application contains realistic and measurable expected results and details how the applicant will measure and report on these results; and
• the application contains a project budget that is sufficiently detailed, balanced, and reasonable, and reflects due regard for the efficient and prudent use of public funds.

Assessment criteria related to applicant capacity

• the application demonstrates the applicant’s capacity, experience, contextual knowledge and appropriate partners to carry out the project in a successful, efficient, and timely manner.

Application processing time

Please refer to the Service standards for Canadian Heritage funding programs or contact the Program.

We will acknowledge receipt of your application (part of Step 2) within two weeks of receiving your application in our office.

If you do not receive an acknowledgment of receipt by email by the end of the second week, you must contact the Program. (Do not resend your application at this point).

We remind you that it is your responsibility to ensure that your funding application package has been received in order for the program to proceed with the assessment of your funding proposal.

Funding decisions

We reserve the right to target our funding to specific projects. Please note that decisions regarding eligibility and funding amounts are final.

How funding is provided

We will determine if funding will be disbursed as a grant or as a contribution.

A grant is a payment issued to a recipient for a project. The conditions you agree to at the time of application will apply. At the end of your project, you will be required to submit a final activity report and/or participate in the evaluation of results.

A contribution is a conditional payment issued for a specific purpose, as outlined in a funding agreement. The agreement is signed by your organization and by the department and specifies the terms and conditions to receive payment. At the end of your project, you must submit a final activity report and a final financial report.

Funding conditions

You may be required to submit interim reports during your project. If you receive $250,000 or more per fiscal year as a contribution, you are required to submit an audited financial report.

Additional funding conditions may apply and, if applicable, will be included in your funding agreement.

Anti-racism and anti-hate

Canadian Heritage is committed to address systemic racism, promote diversity, and create environments where every individual is valued, respected, and empowered. We strive to challenge discriminatory beliefs and practices, cultivate understanding and empathy, and champion policies and programs that advance equality for all.

Organizations receiving funding, including any representatives whether employees, consultants, or other persons directly affiliated with the organization, must take steps to ensure they respect the values underlying the Canadian Charter of Rights and Freedoms, the Canadian Human Rights Act, and Canada’s Anti-Racism Strategy.

Workplace well-being

The Government of Canada is strongly committed to promoting healthy workplaces where harassment, abuse and discrimination are not tolerated. Organizations that receive funding from Canadian Heritage must take measures to create a workplace free from harassment, abuse and discrimination.

Public Health Guidance

We expect that you will act in compliance with applicable statutes, laws, bylaws, regulations, orders, codes, standards, directives and guidelines governing the activities for which funding is being sought, including those related to public health and safety due to the COVID-19 pandemic.

Official languages requirements

We are committed to taking positive measures to enhance the vitality of official-language minority communities and to promote the use of English and French in Canadian society. If you receive funding, you agree to comply with the official languages requirements set out in your application and in your funding agreement.

Acknowledgement of financial assistance

If you receive funding, you must publicly acknowledge – in English and in French – the financial support received from the Government of Canada in all communications materials and promotional activities. Additional requirements may be included in your funding agreement.

For additional information, please refer to our Guide on the public acknowledgement of financial support.

Access to information requests

We are subject to the Access to Information Act and the Privacy Act. The information you submit in your application may be disclosed in accordance with these acts.

Disclosure of information

By submitting your funding application, you authorize us to disclose any information submitted with this application within the Government of Canada or to outside entities for the following purposes:

• to reach a decision;
• to evaluate the results of the project; and
• to support transparency, accountability and citizen engagement; and
• to explore the possibility of funding from another federal government program.

Audits of recipients and evaluation of the Program

We reserve the right to audit your accounts and records to ensure compliance with the terms and conditions of your funding agreement. We also conduct periodic Program evaluations, during which you may be required to present documentation.

You must keep any records, documents, or other information that may be required to perform the audit or the evaluation for five years. Demonstrated failure to maintain such records may result in the repayment of amounts previously received.

Contact us

For further information, please contact us:

Department of Canadian Heritage
Multiculturalism and Anti-Racism Program
15 Eddy Street
Gatineau, Quebec
J8X 4B3

Email

financementpmlcr-fundingmarp@pch.gc.ca

Telephone

819-997-0055
1-866-811-0055 (toll-free)

TTY

1-888-997-3123 (for people who are deaf, hard of hearing or speech impaired)

Agents are available to answer your questions Monday to Friday, 8:30 a.m. to 5:30 p.m. (ET).

Glossary

Antisemitism

Antisemitism is a certain perception of Jews, which may be expressed as hatred toward Jews. Rhetorical and physical manifestations of antisemitism are directed toward Jewish or non-Jewish individuals and/or their property, toward Jewish community institutions and religious facilities (Changing Systems, Transforming Lives: Canada's Anti-Racism Strategy 2024-2028, adopted from the International Holocaust Remembrance Alliance’s non-legally binding working definition of antisemitism).

Audited financial report

An audited financial report includes a statement of operations for the given period with regard to the Project and is prepared by a certified accountant who is not part of your organization.

Audited financial statements

A complete set of financial statements including a statement of financial position; a statement of operations; and a statement of changes in financial position. Audited financial statements are completed by a certified accountant who is not part of your organization. The certified accountant performs auditing activities in accordance with generally accepted accounting principles.

Cash flow

A presentation of all anticipated revenues and planned expenses that will occur over the length of your project. At the beginning of your project, your cash flow will have only forecasted revenues and expenses. Over time, your cash flow will be updated to reflect the actual revenues and expenses.

Community-based organizations

Community-based organizations are non-profit, non-governmental, or charitable organizations that represent community needs and work to help them. They may be associated with a particular area of concern or segment of the community.

Ethnocultural communities

A group of people whose members identify with each other through a common heritage. An ethnocultural community or group is defined by the shared characteristics unique to, and recognized by, that group. This includes characteristics such as cultural traditions, ancestry, language, national identity, and/or country of origin.

To the extent that religion is inextricably linked to the group's racial or cultural identity, it can also be recognized as a defining characteristic. In some cases, a group may view its common origin as pan-national, or it may be based on geographic region of origin.

Ethnocultural communities may or may not overlap with racialized communities (See definition of racialized communities).

Expression of interest

An Expressing of Interest is a formal process where applicants express their interest in funding a project. The focus is on project activities (based on component-specific assessment criteria). As a result of the screening process, the program may invite successful applicants to submit a proposal.

Final report

A final report is submitted at the end of your project based on the requirements in the funding agreement. Your final report needs to provide the results of the activities you have undertaken for the duration of your project.

Final financial report

A final financial report includes, as separate items, the budget as well as all of the revenues realized and expenditures incurred for the given period with regard to the Project being funded.

Financial statements

A complete set of financial statements, including a statement of financial position; a statement of operations; and a statement of changes in financial position. Financial statements may be audited or unaudited.

Holocaust

The planned and deliberate state-sponsored persecution and annihilation of European Jewry by the Nazis and their collaborators from 1933 to 1945 (Canada’s Criminal Code, Part VIII, Section 319 (7)).

Interim reports

Interim reports are submitted during your project based on the requirements in the funding agreement. These reports indicate the results of the activities undertaken for a specific period. In addition, they include a status report on the work to be accomplished and updated revenue and expense reports.

Offensive content

Actions that, in the Minister’s opinion, contain or promote any of the following:

• hate propaganda,
• illegal material as defined in the Criminal Code;
• material that contains excessive or gratuitous violence;
• material that is denigrating to an identifiable group; or
• any other similarly offensive material.

Official-Language Minority Communities

The official-language minority communities are the Anglophone communities residing in Quebec and the Francophone communities residing outside of Quebec.

Partnerships and networking

Networking and partnership building practices allow organizations to expand their reach, access new resources, and form mutually beneficial relationships with other organizations that have common goals.

Racialized communities

Communities of shared heritage who have been historically disadvantaged as a group and may experience discrimination based on colour, culture and/or race.

Religious minority communities

A minority religion is a religion held by a minority of the population of a country, state, or region. In Canada, these are people who identify as being affiliated with a non-Christian religion, for example, Muslim, Hindu, Sikh, Buddhist, Jewish, Traditional (Indigenous) Spirituality, and others.

Systemic Barrier

A barrier that results from seemingly neutral systems, practices, policies, traditions or cultures, and that disadvantages certain individuals or groups of people. Systemic barriers disadvantage minority groups, racialized groups, people with disabilities, people from 2SLGBTQI+ communities, Indigenous Peoples and other marginalized people and groups. Systemic barriers are present in all aspects of society such as employment, education, institutions and health services.

Volunteer

An individual working on behalf of others without receiving financial or material gain.