DAOD 6004-1, Defence Terminology Programme
Table of Contents
Date of Issue: 2019-02-01
Application: This DAOD is a directive that applies to employees of the Department of National Defence (DND employees) and an order that applies to officers and non-commissioned members of the Canadian Armed Forces (CAF members).
Supersession: DAOD 6110-1, Defence Terminology Programme
Approval Authority: Assistant Deputy Minister (Information Management) (ADM(IM))
Enquiries: Director Defence Information Management Planning (DDIMP)
defence terminology (terminologie de la défense)
The body of standardized general, doctrinal, operational, organizational, technical, procedural and administrative terminology pertaining to DND and CAF activities. (Defence Terminology Bank record number 27543)
The body of terms, abbreviations, acronyms, codes, symbols and definitions used in a given field. (Defence Terminology Bank record number 27541)
terminology management (gestion de la terminologie)
The planning, collection, development, exploitation, classification, publication, maintenance, storage and protection of terminology as a corporate resource to ensure its accurate and consistent use. (Defence Terminology Bank record number 27544)
3.1 Well-defined defence terminology provides a common working vocabulary that enables clear communication and understanding between DND employees, CAF members, allies and other stakeholders that are both internal and external to the Government of Canada (GC).
3.2 Terminology management processes create and maintain a body of defence terminology that can be used consistently across the DND and the CAF.
3.3 This DAOD should be read in conjunction with the DND and CAF IM and IT Policy Framework and other relevant policies, directives, instructions, standards and guidance.
3.4 The objectives of this DAOD are to:
- establish the roles, responsibilities and direction for the efficient and effective terminology management and use of defence terminology under the Defence Terminology Programme (DTP); and
- increase the use of the Defence Terminology Bank (DTB) and the quality of its defence terminology.
Mandate of the DTP
4.1 The mandate of the DTP is to manage, standardize, disseminate and promote the use of defence terminology in both official languages in the DND and the CAF.
Defence Terminology Bank
4.2 As the authorized central repository for defence terminology, the DTB is a consolidation of approved DND and CAF defence terminology and is the authoritative source for defence terminology in both official languages.
4.3 DND and CAF organizations must store their approved defence terminology in the DTB in order for all DND employees and CAF members to have ready access to approved defence terminology.
Defence Terminology Section (DTS)
4.4 The DTS manages DND and CAF approved defence terminology as a resource that is stored in the DTB and ensures that the DTB is accessible to DND employees and CAF members.
4.5 The DTS oversees:
- the Defence Terminology Standardization Board (DTSB) review process for defence terminology and the subsequent ADM(IM) approval process; and
- the review of terminological proposals made by the North Atlantic Treaty Organization (NATO) Military Committee Terminology Board.
Defence Terminology Standardization Board
4.6 The DTSB is comprised of terminology representatives from each level one advisor (L1) organization, is chaired by the head of the DTS and meets as required.
4.7 The detailed responsibilities of the DTSB are set out in the Responsibility Table in paragraph 6.1.
4.8 The DTSB submits recommendations regarding the approval of the reviewed defence terminology to the DTS.
L1 Terminology Representatives
4.9 L1 terminology representatives are appointed within each organization by or on behalf of their respective L1 and are the primary points of contact in their area of responsibility on defence terminology matters.
4.10 The detailed responsibilities of L1 terminology representatives are set out in the Responsibility Table in paragraph 6.1.
4.11 The introduction of new defence terminology in any L1 organization must be submitted to the applicable L1 terminology representative for review and approval in that L1 organization or for review and submission to the DTSB for approval.
Defence Terminology Submissions
4.12 Requests for new defence terminology or amendments must be submitted to the applicable L1 terminology representative. The list of L1 terminology representatives and advisors is available at the hyperlink in section 7.
Precedence of Terminology Sources
4.13 When considering the definition of a term and relevant terminology resources, the following order of precedence should be used:
- the DTB;
- approved subject matter or specialized glossaries and reference books;
- the Concise Oxford Dictionary for English terms and Le Petit Robert for French terms;
- NATO terminology; and
- other reputable resources (e.g. TERMIUM Plus® and the Translation Bureau).
5.1 DND employees and CAF members must comply with this DAOD. Should clarification of the policies or instructions set out in this DAOD be required, DND employees and CAF members may seek direction through their channel of communication or chain of command, as appropriate. Managers and military supervisors have the primary responsibility for and means of ensuring the compliance of their DND employees and CAF members with this DAOD.
Consequences of Non-Compliance
5.2 DND employees and CAF members are accountable to their respective managers and military supervisors for any failure to comply with the direction set out in this DAOD. Non-compliance with this DAOD may result in administrative action, including the imposition of disciplinary measures, for a DND employee, and administrative or disciplinary action, or both, for a CAF member. Non-compliance may also result in the imposition of liability on the part of Her Majesty in right of Canada, DND employees and CAF members.
Note – In respect of the compliance of DND employees, see the Treasury Board Framework for the Management of Compliance for additional information.
6.1 The following table identifies the responsibilities associated with this DAOD:
||is or are responsible for ...
Head of the DTS
|L1 terminology representatives
|DND employees and CAF members
Acts, Regulations, Central Agency Policies and Policy DAOD
- National Defence Act
- Official Languages Act
- Framework for the Management of Compliance, Treasury Board
- DAOD 6004-0, Defence Terminology
- A-AD-121-F01/JX-000, Manual of Abbreviations
- A-AD-121-F02/JX-002, Defence Terminology Manual
- DND and CAF IM and IT Policy Framework
- Defence Terminology Bank
- ADM(IM) IM and IT Policy Instrument Development intranet site
- ADM(IM) IM DAOD, Standards and Guides intranet site
- ADM(IM) Level 1 Representatives and Advisors intranet site
- ADM(IM) Terminology Resources intranet site
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