Queen's Regulations and Orders for Canadian Cadet Organizations (QR Cadets) Chapter 8 - Administration of Cadet Corps

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Section 1 - Orders and Instructions

8.01 CADET ROUTINE ORDERS

A commanding officer of a cadet corps shall publish Routine Orders to disseminate orders, instructions and general information affecting cadet corps matters. Procedures and guidelines regarding the publishing of Routine Orders shall be in accordance with QR&O 4.26 and orders and instructions issued by the Chief of the Defence Staff.

(M)

[8.02 - 8.09: not allocated] 

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Section 2 - Personal Records and Documents

8.10 SERVICE RECORDS - CADET INSTRUCTORS, CIVILIAN INSTRUCTORS AND STAFF CADETS

Service records shall be prepared and maintained for every cadet instructor, civilian instructor and staff cadet as prescribed by the Chief of the Defence Staff.

(C)

[8.11 : not allocated] 

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8.12 SERVICE RECORDS - CADETS

Records pertaining to each cadet shall be prepared and maintained by the appropriate cadet corps in accordance with procedures established by the Chief of the Defence Staff. These records shall include:

(a) application for membership;
(b) proof of age;
(c) medical documents;
(d) kit list;
(e) record of cadet service and training; and
(f) any reports on injuries  

(M)

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8.13 NOMINAL ROLLS

A nominal roll of its cadet instructors, civilian instructors and cadets shall be maintained by each cadet corps in accordance with orders prescribed by the Chief of the Defence Staff.

(M)

[8.14 - 8.19: not allocated] 

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Section 3 - Casualties and Funerals

8.20 DEFINITIONS

For the purposes of this section:

(M)

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8.21 REPORTING OF CASUALTIES

Casualties shall be reported in accordance with orders issued by the Chief of the Defence Staff.

(M)

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8.22 INVESTIGATION OF DEATH OR INJURY

When a cadet instructor, civilian instructor, volunteer or cadet, while on cadet duty dies or suffers an injury that a medical officer certifies to be serious or likely to cause a permanent disability, or an injury that is suspected to be the result of his or her own willful act, a summary investigation shall be ordered or a board of inquiry convened:

(a) if the death or injury occurs at a unit of the Canadian Forces, by the commanding officer of that unit; or

(b) if the death or injury occurs at a cadet corps, or at a cadet training centre, by the region commander upon receipt of notification pursuant to article 8.21.

(M)

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8.23 ENTITLEMENT TO MILITARY FUNERALS

(1) Subject to QR&O article 24.15, a deceased cadet instructor may, if the next of kin so desires, be accorded a military funeral.

(2) A deceased civilian instructor or cadet may not be accorded a military funeral (see QR(Cadets) article 7.12).

(M)

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8.24 TRANSPORTATION OF DECEASED 

(1) When a cadet instructor, civilian instructor, volunteer or cadet dies while on cadet duty at a place other than where he or she is to be interred, the remains shall be transported at public expense to the place of interment in Canada, and an officer of the Cadet Instructors Cadre or other member of the Canadian Forces shall accompany the remains to the place of interment.

(2) Transportation of the remains of a volunteer, who dies while performing cadet related duties, may be authorized at public expense by the Chief of the Defence Staff.

(G)

[8.25 - 8.29: not allocated] 

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Section 4 - Buildings and Facilities

8.30 PROVISION OF WORKS AND BUILDINGS

Although the local sponsor is responsible for providing adequate accommodation and facilities for the training of a cadet corps, Canadian Forces works and buildings may, with the approval of the appropriate officer commanding a command, be made available for use by a cadet corps subject to the following conditions:

a) accommodation shall be provided free of charge but shall not be leased or retained for the exclusive use of a cadet corps;

(b) services such as light, heat and cleaning may be provided free of charge;

(c) any additions or improvements to the works and buildings required for the benefit of a cadet corps may be made, when no expense to the public is involved and after authority of the officer commanding the command has been obtained;

(d) if a local sponsor wishes to retain ownership of buildings constructed on Crown land, or improvements to Canadian Forces works and buildings or wishes to retain the right to remove such improvements, an appropriate letting agreement shall be completed in accordance with orders issued by the Chief of the Defence Staff;

(e) except as provided in (d), buildings constructed on Crown land or improvements made to Canadian Forces works and buildings become Crown property and the local sponsor shall not be reimbursed for the cost thereof; and

(f) if so required by the officer commanding the command, a cadet corps shall vacate any works and buildings provided pursuant to this article.

(G)

[8.31 - 8.39: not allocated] 

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Section 5 - Materiel

8.40 MATERIEL - DEFINITION

For the purposes of this section, "materiel" means all movable public property, other than money, provided for the Canadian Forces and includes any vessel, vehicle, aircraft, animal, missile, arms, ammunition, clothing, stores, provisions or equipment so provided.

(C)

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8.41 MATERIEL - ENTITLEMENT

(1) Section 46 of the National Defence Act provides in part that:

(2) Materiel may be issued by the Canadian Forces to a cadet organization in accordance with the entitlements prescribed by the Chief of the Defence Staff in Scales of Issue for the Cadet Organizations, and shall be issued, accounted for and, if necessary, returned in the manner prescribed by the Chief of the Defence Staff.

(M)

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8.42 - MATERIEL - OWNERSHIP

(1) The ownership of ali materiel provided to a cadet organization by the Canadian Forces remains vested in Her Majesty the Queen in right of Canada.

(2) Materiel provided under (1) of this article shall not be bartered, sold or otherwise disposed of, except as prescribed in QR(Cadets) or in orders issued by the Chief of the Defence Staff.

(M)

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8.43 - MATERIEL - RESPONSIBILITY

The commanding officer of a cadet corps or cadet training centre is responsible for the care and custody of the materiel issued to that cadet corps or centre.

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8.44 - MATERIEL - REPORTING LOSS, THEFT OR DAMAGE

(1) Any person who discovers the theft, loss of, damage to, or fire of materiel issued to a cadet organization shall immediately report the circumstances to the commanding officer of the cadet corps or cadet training centre, as appropriate.

(2) The commanding officer to whom the loss, theft or damage of materiel has been reported, if it is of a serious nature, or is suspected to be the result of a serious criminal offence, and if the occurrence took place on or about:

(a) a Canadian Forces establishment, shall immediately report the circumstances to,

(i) the military police section;
(ii) the region commander;
(iii) the commander of the support unit; if appropriate; and
(iv) the commanding officer of the affiliated unit; or

(b) a civilian establishment, shall immediately report the circumstances to.

(i) the nearest civil police authorities;
(ii) the region commander;
(iii) the commander of the support unit;
(iv) the commanding officer of the affiliated unit; and
(v) the local sponsor.

(3) If the loss or damage to materiel resulted from fire, the commanding officer shall immediately report the circumstances to:

(a) the nearest fire department or police authorities;
(b) the region commander;
(c) commander of the support unit;
(d) commanding officer of the affiliated unit, if any unit stores were lost or damaged; and
(e) the local sponsor.

(4) As soon as the incident has been investigated, the commanding officer shall submit a full report to the region commander. The report will include copies of, or references to, police and fire department reports completed or in progress.

(M)

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8.45 - MATERIEL - DAMAGE TO OR DEFICIENCIES IN SHIPMENT

When a shipment of materiel from its support unit is received in a damaged condition, the commanding officer of a cadet corps or cadet training centre shall submit a report in accordance with procedures and instructions issued by the Chief of the Defence Staff.

(C)

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8.46 - MATERIEL - RETURN

All materiel that has become unserviceable through use, and ail serviceable materiel which is surplus to requirements, shall be returned to the support unit.

(C)

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8.47 - MATERIEL - RECOVERY OF VALUE OF DEFICIENCIES

(1) The value of any deficiency disclosed at an annual stocktaking may, if the region commander so directs, be recovered from the annual contingency grant in an amount to be determined by him or her (see article 7.20).

(2) The value of any deficiency, disclosed at a stocktaking when a cadet corps is disbanded or when a cadet training centre is closed, may be recovered in such manner as is determined by the region commander on the recommendation of the commanding officer of the support unit.

(G)

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8.48 - MATERIEL - ACCOUNTING SYSTEM

(1) The customer account system prescribed in orders issued by the Chief of the Defence Staff shall be used in accounting for materiel issued to cadet organizations.

(2) Under the customer account system, the record of all non-expendable materiel in use shall be maintained by the commanding officer of the support unit.

(3) A delegated officer appointed as supply officer for a cadet corps or cadet training centre shall, on behalf of the commanding officer, hold the customer account and control the supply of materiel within the cadet corps or centre.

(4) A cadet corps or training centre shall deal directly with its support unit for all materiel requirements.

(C)

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8.49 - SPONSOR-PROVIDED MATERIAL - RESPONSIBILITY

(1) The commanding officer of a cadet corps or cadet training centre is responsible for ensuring the safe custody, proper use and accounting for materials supplied by sources other than the Department of National Defence, i.e. sponsors, agencies or individuals.

(2) Theft, loss or damage to sponsor-provided material shall be reported to the local sponsor as soon as possible, but not more than 48 hours after the occurrence, has been discovered.

(3) Loss of sponsor-provided material through fire or theft, on or about a Canadian Forces establishment, shall be reported to the nearest fire department or military police section, as appropriate.

(4) The loss of sponsor-provided material through fire or theft, at a location other than a Canadian Forces establishment, shall be reported to the local fire or police department, as appropriate. A written report shall be requested from said department upon the completion of their investigation.

(5) The loss of or damage to sponsor-provided material, by whatever means, shall be reported to the region commander. This will be followed by a report in writing together with copies of, or reference to, investigations completed or in progress.

(C)

[8.50 - 8.99: not allocated]