Relocation Directive - Chapter 5 - Interim Lodgings, Meals and Miscellaneous Expenses (ILM&M)

5.01 Purpose

This chapter sets out the entitlement to reimbursement for interim lodgings, meals and other miscellaneous expenses, and is subject to certain limitations and enhancements provided for in other chapters in this directive.

This chapter applies to a CF member whose HG&E is packed on or after 19 April 2018.

This entitlement applies when a CF member’s HG&E:

  • are being packed and loaded,
  • are being unloaded and unpacked, and
  • are separated from the members.

A CF member is responsible in accordance with article 2.2.01 to use best efforts to ensure a door to door move in order to minimize the amount of ILM&M expenses. When a change of reporting date would minimize ILM&M expenses, it is the CF member’s responsibility to request the change through their chain of command in accordance with article 2.3.01.

Additional ILM&M expenses will not be reimbursed unless they are incurred in circumstances beyond the CF member’s control.

For example, an occupancy date for the new residence agreed to by a member that requires more than 10 days of interim lodgings, is not considered to be a circumstance beyond the member’s control and will not entitle the member to additional ILM&M benefits.

CF members who are moving from furnished accommodations at origin to furnished accommodations at destination are precluded from this benefit, unless the furnished accommodations are not available on arrival at destination.

(TB amended, 19 April 2018)

This chapter is divided into the following blocks:

5.02 Additional entitlements

In addition to the benefits outlined in this chapter, CF members may be entitled to reimbursement for:

5.03 Non-consecutive days

Non-consecutive days of ILM&M are authorized.

5.04 Entitlements for pack, load, clean, unload, and unpack

This table describes the lodgings, meals and miscellaneous expenses entitlement during events below. Entitlements to ILM&M during pack, load, clean, unload, and unpack, outlined below are in addition to those described for ILM&M while awaiting availability of the new residence or of HG&E for delivery. However, unused benefits for pack, load, clean, unload, and unpack cannot be exchanged for additional ILM&M from Core.

(TB amended, 19 April 2018)

When pack & load occur earlier than normal due to short supply of movers in peak periods, as identified by HGRS, additional days of ILM&M will be added to the pack, load and clean entitlements.

Event Lodgings Meals and miscellaneous expenses
Pack, load and clean (Must be at origin.) up to 3 nights up to 3 days
Unload and unpack (Must be at destination.) up to 2 nights up to 2 days

5.05 Extra pack, load and clean day

Custom benefit

Under exceptional circumstances, CF members may be granted one additional day of ILM&M required for additional professional cleaning and/or house inspection of the accommodation being vacated, when approved by the BComd/BAdmO.

5.06 Early pack, load and clean

CF members may be authorized early pack, load and clean; however, reimbursement of ILM&M from Core funds will be limited to the number of days that would have been paid if CF members had not been authorized an early pack, load and clean. Additional expenses incurred as the result of early pack, load and clean may be reimbursed from Personalized funds.

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5.07 HHT after COS date

A CF member who is entitled to receive relocation benefits under this Directive is entitled to receive HHT benefits after arriving at their new place of duty and to receive additional ILM&M expenses if the member was unable to conduct an HHT before their move for one of the following reasons:

  • the member was posted immediately upon graduation from training;
  • the member received their posting message 30 days or less before their change of strength date; or
  • the member received their DCBA move authorization message to move under Chapter 13 for a period of Class “B” or “C” Reserve service 30 days or less before the start date of that service.

In addition to the ILM&M benefits provided in articles 5.08 – 5.12, the member is entitled to be reimbursed for:

  • HHT benefits in accordance with Chapter 4 for up to 5 days in order to secure accommodations, and
  • a further 5 days of ILM&M from the Core Benefit in order to arrange the movement of their (D)HG&E to and to await the availability of their new accommodations.

(TB, effective 19 April 2018)

5.08 Meal entitlements

A CF member is entitled to be reimbursed for meal expenses as follows:

Basic meal entitlement:

For up to 10 calendar days in addition to the Core Benefits granted under articles 5.04 and 5.07:

Core benefit

For up to 10 days at the full daily meal rate;

Custom benefit

Nil

Conditions:

This basic meal entitlement ceases on the first day that the moving company can deliver the HG&E to the new residence once it is available for occupancy.

Additional meal entitlements:

For meals entitlements in addition to the basic meal entitlement:

Core benefit

For up to 20 days at

  • 65% of the daily meal rate without receipts; or
  • 100% for actual and reasonable meal expenses with receipts –exclusive of tips and alcohol (no personal declaration will be accepted for meals). The reimbursement will not exceed the daily meal rate.

Conditions:

These additional meal entitlements from the Core benefit will only be authorized if the appropriate BComd/BAdmO confirms that:

  • owing to delays beyond the members control, HG&E was not available for delivery or the member was not able to take occupancy of the new residence; and
  • that there were no commercial lodgings available with adequate cooking facilities within sixteen kilometres of the member’s new permanent workplace for the period of the additional meal entitlement.

A delay will be considered to be outside the member’s control if it is caused by

  • the Canadian Forces;
  • a Department of the Government of Canada or of a province, or a contracted agent of either;
  • an authority of a foreign Government or their contracted agent;
  • a natural disaster;
  • a labour disruption; or
  • a criminal activity committed by someone other than the member or their dependant.

A CF member who is eligible to receive the additional meal allowance will remain eligible while staying in commercial lodgings without kitchen facilities if the following conditions are satisfied:

  • a dependant of the member commences or recommences primary or secondary school at the new place of duty;
  • the member is staying in commercial lodgings located within sixteen kilometres of the school; and
  • the member demonstrates that there were no commercial lodgings available with adequate cooking facilities within sixteen kilometres of the school for the period of the additional meal entitlement.

Personalized benefit

The full daily meal rate for each additional day beyond the entitlement under Core benefit for a CF member and their dependants.

(TB amended, 19 April 2018)

5.09 Commercial lodgings

A CF member is entitled to be reimbursed for commercial lodgings expenses set out in article 3.2.01 as follows:

Core benefit

  • the same number of days for which there is a meal entitlement payable as a core benefit under articles 5.04, 5.07 and 5.08; and
  • the amount relating to additional nights of commercial lodgings when the appropriate BComd/BAdmO confirms that owing to delays beyond the members control, HG&E was not available for delivery or the member was not able to take occupancy of the new residence.

Custom benefit

One additional night of commercial lodgings in the circumstances set out at article 5.05.

Personalized benefit

  • Upgrades to the standard room rate/entitlement;
  • Accompanying pets as long as ILM&M is authorized from core funds; and
  • Expenses incurred for extra nights beyond core and/or custom funds entitlement for CF members, dependants and pets.

A delay is considered outside the member’s control if it is caused by

  • the Canadian Forces;
  • a Department of the Government of Canada or of a province, or a contracted agent of either;
  • an authority of a foreign Government or their contracted agent;
  • a natural disaster;
  • a labour disruption; or
  • a criminal activity committed by someone other than the member or their dependant.

Note: When non-consecutive ILM&M is claimed, commercial lodging will be capped as per art 3.2.01 for the destination location.

(TB amended, 19 April 2018)

5.10 Non-Commercial lodgings

Entitlements are to be reimbursed as per art 3.2.03 based on the following:

Core benefit

The number of nights for which there is an entitlement to commercial lodgings as part of the Core benefit under article 5.09.

(TB amended, 19 April 2018)

Personalized benefit

In excess of core entitlement.

5.11 Miscellaneous allowance

Core benefit

For each day of meals or lodging expenses, CF members are entitled to receive a miscellaneous allowance, except as indicated in art 3.2.03 where a CF member who has an entitlement to lodgings but who opts to stay in their principal residence may receive meals and miscellaneous allowance.

(TB amended, 19 April 2018)

5.12 Dependant care

As per art 3.4.02, CF members may be assisted with dependant care costs that are in excess of existing dependant care arrangements for:

  • Dependants under 12 years of age; and
  • Dependants 12 years of age or over who are incapable of caring for themselves due to a physical or mental disability.

Core benefit

  • An allowance if care is provided by a third party; or
  • Actual expenses if care is provided by individuals who provide dependant care as a regular source of income and do not reside with the family, or a bonded sitter provided by a company in the business of providing dependant care services.

Custom benefit

Specialized dependant care costs in excess of daily maximum rate.

Personalized benefit

When all custom funds have been expended.

NOTE: Dependant care expenses may only be reimbursed for those days authorized for Pack, Load, Clean, Unload and Unpack.

(TB amended, 19 April 2018)

5.13 Pet care

CF members may be reimbursed actual and reasonable basic commercial pet care as follows:

Custom benefit

Nil.

Personalized benefit

When on ILM&M from personalized funding.

Note: Basic pet care consists of boarding fees only. Any additional charges are the CF member's responsibility and will not be reimbursed.

(TB amended, 19 April 2018)

 

 

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