Delegation of Authority
Access to Information Act and Privacy Act
I, Minister of National Defence, pursuant to section 95 of the Access to Information Act and section 73 of the Privacy Act, hereby delegate the persons holding the positions set out in the Delegation of Authority Schedules attached hereto, or the persons occupying on an acting basis those positions, to exercise the powers, duties and function of the Minister as head of National Defence, under the provisions of the Acts and related regulations set out in the schedule opposite each position.
This delegation supersedes all previous delegation orders.
Original signed February 23, 2024
The Honourable William Sterling Blair
P.C., C.O.M., M.P.
Minister of National Defence
Delegation of Authority Schedule - Access to Information Act
Delegation of the powers, duties and functions of the Minister of National Defence as the head of the institution for the Department of National Defence and the Canadian Armed Forces under the Access to Information Act, R.S.C. 1985, c. A-1 (prior to and following June 21, 2019) and regulations.
To note: the Department of National Defence and the Canadian Armed Forces includes a number of organizations with varying degrees of independent authority. The powers, duties and functions in the present order shall not apply to the activities of the following organizations:
- The Military Police Complaints Commission;
- The National Defence and Canadian Forces Ombudsman;
- The Military Grievances External Review Committee;
- The Canadian Forces Morale and Welfare Services;
- The Director of Defence Counsel Services; and,
- Any other organization of the Department of National Defence and the Canadian Armed Forces to whom the Minister of National Defence may delegate such powers.
| Position | Delegation |
|---|---|
| Deputy Minister | Full Authority |
| Corporate Secretary | Full Authority |
| Executive Director, Access to Information and Privacy | Full Authority |
| Chief of Operations | Full Authority |
| Provisions | Description | Deputy Director(s), Access to Information | Team Leader(s), Access to Information |
|---|---|---|---|
| 4(2.1) | Responsibility of government institutions | Not applicable | |
| 6.1(1) | Reasons for declining to act on request | Not applicable | Not applicable |
| 6.1 (1.3), (1.4), (2) | Notice– suspension, end of suspension | Not applicable | Not applicable |
| 7 | Notice when access requested | ||
| 8(1) | Transfer of request to another government institution | Not applicable | |
| 9(1) | Extension of time limits | ||
| 9(2) | Notice of extension to Information Commissioner | ||
| 10 | Where access is refused | ||
| 10 (2) | Existence of a record not required to be disclosed | Not applicable | Not applicable |
| 11(2) | Application fee waiver | ||
| 12(2)(b) | Language of access | Not applicable | |
| 12(3)(b) | Access in an alternative format | Not applicable | |
| Exemption provisions of the Access to Information Act | |||
| 13 | Information obtained in confidence | ||
| 14 | Federal-provincial affairs | Not applicable | |
| 15 | International affairs and defence | Not applicable | |
| 16 | Law enforcement and investigations | Not applicable | |
| 16 (3) | Policing services for provinces or municipalities | ||
| 16.5 | Public Servants Disclosure Protection Act | ||
| 17 | Safety of individuals | Not applicable | |
| 18 | Economic interests of Canada | Not applicable | |
| 18.1 | Economic interest of certain government institutions | Not applicable | |
| 19 | Personal information | ||
| 20 | Third-party information | ||
| 21 | Operations of Government | Not applicable | |
| 22 | Testing procedures, tests and audits | Not applicable | |
| 22.1 | Internal audits | Not applicable | |
| 23 | Protected information –solicitors, advocates and notaries | ||
| 23.1 | Protected information – patents and trademarks | Not applicable | |
| 24 | Statutory prohibitions against disclosure | ||
| Other provisions of the Access to Information Act | |||
| 25 | Severability | ||
| 26 | Refusal of access if information to be published | Not applicable | |
| 27(1), (4) | Notice to third-party | ||
| 28(1)(b), (2), (4) | Representations of third-party and decision | ||
| 33 | Notice to Information Commissioner of notices to third parties | ||
| 35(2)(b) | Right to make representations | Not applicable | |
| 37(1)(c) | Notice of actions to implement recommendations of the Commissioner | Not applicable | Not applicable |
| 37(4) | Access to be given to complainant | Not applicable | Not applicable |
| 41(2) | Review by Federal Court – government institution | Not applicable | Not applicable |
| 43(2) | Service or notice of application to Federal Court for review | Not applicable | Not applicable |
| 44(2) | Notice to person who requested record | Not applicable | Not applicable |
| 52(2)(b), 52(3) | Special rules for hearings | Not applicable | Not applicable |
| 94 | Annual report – government institutions | Not applicable | Not applicable |
| Access to Information Act Regulations | |||
| 6(1) | Transfer of request | Not applicable | |
| 7(2) | Search and preparation fees | Not applicable | |
| 7(3) | Production and programming fees | Not applicable | |
| 8 | Providing access to record(s) | Not applicable | |
| 8.1 | Limitations in respect of format | Not applicable | |
Delegation of Authority Schedule - Privacy Act
Delegation of the powers, duties and function of the Minister of National Defence as the head of the institution for the Department of National Defence and the Canadian Armed Forces under the Privacy Act, R.S.C. 1985, c. P-21 and regulation.
To note: the Department of National Defence and the Canadian Armed Forces includes a number of organizations with varying degrees of independent authority. The powers, duties and functions in the present order shall not apply to the activities of the following organizations:
- The Military Police Complaints Commission;
- The National Defence and Canadian Forces Ombudsman;
- The Military Grievances External Review Committee;
- The Canadian Forces Morale and Welfare Services;
- The Director of Defence Counsel Services; and,
- Any other organization of the Department of National Defence and the Canadian Armed Forces to whom the Minister of National Defence may delegate such powers.
| Position | Delegation |
|---|---|
| Deputy Minister | Full Authority |
| Corporate Secretary | Full Authority |
| Executive Director Access to Information and Privacy | Full Authority |
| Chief of Operations | Full Authority |
| Provisions | Description | Deputy Director (s), Policy and Governance | Deputy Director (s), Privacy | Team Leader (s), Privacy | Senior Analyst (s), Privacy |
|---|---|---|---|---|---|
| 8(2)(j) | Disclosure for research or statistical purposes | Not applicable | Not applicable | Not applicable | |
| 8(2)(m) | Disclosure in the public interest or in the interest of the individual | Not applicable | Not applicable | ||
| 8(4) | Copies of requests under 8(2)(e) to be retained | Not applicable | Not applicable | Not applicable | |
| 8(5) | Notice of disclosure under 8(2)(m) | Not applicable | Not applicable | ||
| 9(1) | Record of disclosures to be retained | Not applicable | Not applicable | Not applicable | Not applicable |
| 9(4) | Consistent uses | Not applicable | Not applicable | Not applicable | |
| 10 | Personal information to be included in personal information banks | Not applicable | Not applicable | Not applicable | |
| 14(a) | Notice where access requested | Not applicable | Not applicable | ||
| 14(b) | Giving access to the record | Not applicable | Not applicable | ||
| 15 | Extension of time limits | Not applicable | |||
| 16 (1) | Where access is refused | Not applicable | Not applicable | ||
| 16 (2) | Existence not required to be disclosed | Not applicable | Not applicable | Not applicable | Not applicable |
| 17(2)(b) | Language of access | Not applicable | Not applicable | Not applicable | |
| 17(3)(b) | Access in an alternative format | Not applicable | Not applicable | Not applicable | |
| Exemption Provisions of the Privacy Act | |||||
| 18(2) | Exempt bank - Disclosure may be refused | Not applicable | Not applicable | Not applicable | |
| 19 | Information obtained in confidence | Not applicable | Not applicable | ||
| 20 | Federal-provincial affairs | Not applicable | Not applicable | ||
| 21 | International affairs and defence | Not applicable | Not applicable | ||
| 22 | Law enforcement and investigation | Not applicable | Not applicable | ||
| 22.3 | Public Servants Disclosure Protection Act | Not applicable | Not applicable | ||
| 23 | Security clearances | Not applicable | Not applicable | ||
| 24 | Individuals sentenced for an offence | Not applicable | Not applicable | ||
| 25 | Safety of individuals | Not applicable | Not applicable | ||
| 26 | Information about another individual | Not applicable | |||
| 27 | Protected information – solicitors, advocates and notaries | Not applicable | Not applicable | ||
| 27.1 | Protected information –patents and trademarks | Not applicable | Not applicable | ||
| 28 | Medical record | Not applicable | Not applicable | ||
| Other Provisions of the Privacy Act | |||||
| 33(2) | Right to make representation | Not applicable | Not applicable | ||
| 35(1)(b) | Notice of actions to implement recommendations of Commissioner | Not applicable | Not applicable | ||
| 35(4) | Access to be given to complainant | Not applicable | Not applicable | ||
| 36(3)(b) | Notice of actions to implement recommendations of Commissioner concerning exempt banks | Not applicable | Not applicable | ||
| 51(2)(b) | Actions relating to international affairs and defence - special rules for hearings | Not applicable | Not applicable | Not applicable | Not applicable |
| 51(3) | Actions relating to international affairs and defence - Ex parte representations | Not applicable | Not applicable | Not applicable | Not applicable |
| 72 | Annual report to Parliament | Not applicable | Not applicable | Not applicable | Not applicable |
Privacy Act Regulations |
|||||
| 7(a) | Retention of request for personal information received under paragraph 8(2)(e) | Not applicable | Not applicable | Not applicable | |
| 9 | Reasonable facilities and time provided to examine personal information | Not applicable | Not applicable | Not applicable | |
| 11(2) | Notification concerning correction to personal information has been made | Not applicable | Not applicable | ||
| 11(4) | Notification that correction to personal information has been refused | Not applicable | Not applicable | ||
| 13(1) | Disclosure of personal information relating to physical or mental health | Not applicable | Not applicable | Not applicable | |
| 14 | Examination in presence of medical practitioner or psychologist | Not applicable | Not applicable | Not applicable | |