HTML version of the form: Targeted Engagement Grant Application Form

Please consult the Application Guide before filling out this form.

Enter the required information directly into this form. Due to the high number of applications, we will only review the responses that are complete and abide by the parameters outlined in this form and the Application Guide, including character limits where applicable.

Please send completed applications and questions to: MINDS@forces.gc.ca.

Section 1: General Information

A. Project Title

B. Applicant Requesting Grant

• Name(s) of Project Lead(s)
• Email Address(es)
• Organization Type (if applicable)
  • Academia
  • Not-for-profit
  • For-profit
  • International
  • Individual or sole proprietor
  • Other
• Organization Type (If Other, please specify)
• Organization Name (if applicable)
• Business no. or GST no. (if applicable)
• Organization Mailing Address (Street, City, Province / Territory, Country, Postal Code)
• Organization Website (if applicable)
• Are you employed by the Government of Canada?
• Are you a Canadian Armed Forces Class A Reservist?
  Individuals employed by federal, provincial/territorial, municipal or Indigenous governments, including employees of Canadian Defence Academy Institutions, are not eligible to receive funding from this program, with the exception of CAF Class A Reservists.
• Are you currently a member of a MINDS Collaborative Network?
  If Yes, please indicate your Network affiliation.

C. Amount Requested ($100,000 CAD maximum)

D. Project Location (if virtual, please specify)

E. Project Overview

Provide a summary of your project, including the objective(s) (maximum 1200 characters).

Provide key dates, deliverables and any relevant milestones. Only agendas, schedules, and conference or event programs may be provided as annexes to this application to support the project overview summary (maximum 600 characters).

F. Other funding from the Department of National Defence and the Canadian Armed Forces (DND/CAF)

In the past five years, have you or your organization received and/or do you currently receive funding from DND/CAF?
If Yes, please indicate when, from what Defence organization or mechanism, for which project, and the amount(s) received.

G. How did you find out about MINDS?

Section 2: Project Evaluation

Part 1. Relevance (60% of total score)

Demonstrate the relevance of your project to Canadian defence and security.

1.1 - Please indicate which MINDS Defence Policy Challenge(s) your project addresses (must reference at least one).

1. -
2. -
3. -

1.2 - Explain how your project provides relevant and timely advice to DND/CAF (maximum 2,500 characters).

1.3 - Explain how your project plans to engage with, collaborate with, and convey results to DND/CAF (maximum 800 characters).

1.4 - Explain how your project fosters the next generation of experts and scholars (maximum 800 characters).

1.5 - Explain how your project contributes to Canadians’ understanding of defence and security issues (maximum 800 characters).

1.6 - Explain how your project will leverage technology to achieve results and expand its impact and reach (maximum 800 characters).

1.7 - Provide a list of project participants and/or speakers, if applicable, even if this list is preliminary.

Part 2. Innovation (20% of total score)

2.1 - Describe how your project shows innovation and/or creativity (in the topic studied, in the unique value it will add in its field, in developing interactions with the expert community, or government entities or by any other means) (maximum 1,500 characters).

Part 3. Diversity (20% of total score)

3.1 - Explain how your project includes diverse perspectives (beyond just multi-disciplinarity) into its design and delivery (research topic, team composition, engagement strategy, etc.) (maximum 1,250 characters).

3.2 - Explain how your project aligns with the federal objectives related to GBA Plus^{Footnote 1} (maximum 1,250 characters).

3.3 - Describe how you will reduce unintended bias (maximum 1,000 characters).

Section 3: Financial Information

Part 1. Budget

• Please follow the budget template below. Explain precisely how the funding requested will be used, indicating which expenditures will be covered by MINDS, and providing an explanation in the “Comments” column of how these expenditures were calculated, even if estimated at the time of application.
  • MINDS accords higher importance to costs that directly support the generation of ideas. As a publicly funded program, applicants are encouraged to carefully assess the amount and relative ratio of funding allocated to hospitality. MINDS will only fund hospitality costs - including per diems, hotel expenses and meals - up to the maximum allowed under the Government of Canada guidelines provided by the National Joint Council.
• You may use a separate Word or Excel document for your budget and include it with your application submission.
• Please refer to the Application Guide and the text box below for information on eligible and ineligible expenditures. Failure to provide a detailed budget consistent with the Treasury Board of Canada guidelines may result in rejection of your application.
• DND/CAF reserves the right to request receipts and/or other documentation to assess how funds are used.
• Eligible expenditures include: research costs (subscriptions, travel, accommodation, etc.); conference/seminar costs (room rental, audiovisual rental, interpretation, materials, travel, and accommodation); non-administrative salary costs (research assistants); publications (provided proper credit is given); translation costs; administrative/support salary costs, including benefits; advertising/promotional material for funded activities; and licensing and other fees.
• Ineligible expenses include: expenses related to insurance; interest charges; professional services (including audits); utilities; amortization; rent; office overhead (including stationery costs); institutional overhead; capital assets; honoraria; prizes/rewards/accolades; to purchase alcohol; course release; and for purposes other than those stated in the proposal.
• In line with the Buy Canadian Policy, applicants are encouraged to incorporate Buy Canadian principles into their proposals and project plans. For example, this could include providing full and fair opportunity for the use of Canadian suppliers, materials, or content in the project.

Part 2. Additional Funding and Delivery

2.1 - Explain your ability to successfully deliver this project on time and within budget (maximum 1,100 characters).

2.2 - Has your organization applied for or received funding from Government of Canada sources or any other sources for this project?
If so, please indicate the other sources and potential sources of funding and the status of your application(s) (maximum 500 characters).

2.3 - If only partial funding is granted by MINDS, what effect would this have on the project (maximum 500 characters)?

Section 4: Important Information and Consent

1. Please read the Application Guide and the information below, including the Privacy Notice Statement, before checking the box at the end of your application form.
2. You will receive an acknowledgement email from MINDS within seven calendar days. It is your responsibility to ensure your application was received. Application results will also be communicated via email.
3. If successful, you will be advised via email of the next steps required to obtain your funding. You will also receive a Grant Agreement which you will be required to sign and return to MINDS within two weeks of receipt before funding can be released.
4. If successful, you will also be expected to submit a final report (details on what must be provided can be found in the Application Guide) within 60 days of your project’s completion.
5. Projects are expected to be completed as outlined in the original application within one year of the receipt of funds. You must inform MINDS of any delays or changes to the date(s) of the project and/or submission of the final report. Any unspent funds must be returned to DND by cheque payable to the Receiver General of Canada.
6. If you intend to conduct social science research as part of your project, including interviews and/or surveys, with any person employed by or affiliated with DND/CAF, you are required to contact the Social Science Research Review Board (SSRRB) before you begin. Further details can be found in the Application Guide or by contacting SSRRB-CERSS@forces.gc.ca.

Privacy Notice Statement

DND will comply with the federal Access to Information Act and Privacy Act with respect to applications received. By submitting personal information, an applicant is consenting to its collection, use and disclosure in accordance with the following Privacy Notice Statement, which explains how the applicant’s information will be managed.

Applicants shall note that, for all agreements, information related to the funding agreement (e.g. amount, grant or contribution, name of the recipient and project location) will be made available to the public on the National Defence website.

By submitting this form, you confirm that all required documents have been included in their submission. In addition, you confirm that:

• You have read and understood all the elements of this application form.
• You have read the relevant information provided for grant applicants regarding eligibility and funding conditions and confirm the proposed project(s) meet the eligibility criteria.
• All budgeted items for this project are eligible expenses, and no budget items have already received funding from DND/CAF or the Government of Canada (e.g. funding under a contribution agreement for a MINDS Collaborative Network).
• You accept that DND/CAF reserves the right to use whatever assessment process and selection criteria they deem necessary to evaluate this and other applications for grant funding.

Applicant

• By checking this box, you certify that you have understood and accepted the Privacy Notice Statement above.

• Last name
• First name
• Date (yyyy-mm-dd)

Thank you for your application.