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Applicant guide: Funding for the Innovation in Apprenticeship Stream under the Union Training and Innovation Program

From: Employment and Social Development Canada

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Part 1 - Organization

A - Organization identification

Question 1 - Legal name

Provide the legal name of your organization. This is usually:

Question 2 - Operating (common) name (if different from legal name)

Provide the operating (or common) name of your organization if it is different from the legal name.

Question 3 - Business or registration number

Indicate your 15-digit Canada Revenue Agency (CRA) business number (for example, 123456789 RR 0001).

For registered charities and not-for-profit organizations, indicate your registration number.

You can find your CRA business number on tax-related documents or written communications from the CRA.

For more information, please visit Canada Revenue Agency.

If you do not have a:

You must provide 1 of the following documents:

Question 4 - Organization type

Your answer to this question must be 1 of the following:

As a reference, your organization must be located in Canada (excluding Québec) and be 1 of the following types:

Note: If your organization is not a union representing workers in the Red Seal trades, you must involve at least one. It must be a lead or a partner in the project. Without this collaboration, your project will not be eligible. You need to include a letter confirming the participation of a union with your application.

Note to organizations located and operating in Quebec

Organizations in the Province of Quebec cannot apply for this program. The Government of Canada has a separate funding agreement with the Government of Quebec (in French only). The funding support the Province in implementing a program that accounts for the unique features of Quebec’s apprenticeship system. The agreement will respect the same parameters of UTIP applied to the rest of Canada.

Question 5 - Organization category

Tell us which category applies to your organization based on your answer to Question 4.

Not-for-profit sector:

Private sector:

Public sector:

Question 6 - Year established

Indicate the year your organization was established.

Questions 7 to 11 - Organization address

Indicate the address of your organization. You must provide a complete address in a format recognized by Canada Post. Information is available on the Canada Post website.

Questions 12 to 14 - Telephone, fax and email

Indicate the telephone number, fax number (if applicable) and email address of your organization.

Questions 15 to 19 - Mailing address (if different from organization address)

Indicate your mailing address if different from your organization's address.

Questions 20 and 21 - Telephone and fax (if different from organization address)

Indicate the telephone and fax numbers if different from your organization's address.

Question 22 - Organization's mandate

Describe the main activities of your organization, including your mission and objectives.

Select the target group(s) that best aligns with your organization’s primary activities. You can select more than 1.

Note: Your answer to this question will not impact the assessment of your proposed project. (Optional)

B - Organization contact

Question 23 - Given name and surname

Provide the name of the person in your organization who will be the main contact for the proposed project.

Note: You must inform us if your main organizational contact changes.

Question 24 - Position title

Provide the title of the organization contact identified in Question 23. For example:

Question 25 - Preferred language of communication

Select the preferred language of the organization main contact for both written and spoken communication:

Question 26 - Organization contact - address

Indicate whether the address for the organization contact is:

Questions 27 to 31 - Contact address

If you selected "Different" in Question 26, provide the address for the organization contact.

Questions 32 and 33 - Telephone and fax

Indicate the telephone and fax numbers of the organization contact.

Question 34 - Email address

Indicate the email address of the organization contact. Please note that this is where we will send all correspondence.

Questions 35 to 46 – Secondary contact

Provide the name of the person in your organization the Department can contact if we cannot reach the main contact for the proposed project.

Provide the person’s full name, telephone number where we can reach them during business hours and email address.

C - Organizational capacity

We use the information provided in this section to help assess your organization's capacity to manage a project.

Question 47 - How many employees does your organization currently have?

Indicate the total number of people employed in your organization.

Question 48 - Has your organization undergone any important transformations in the past 2 years?

Important transformations refers to events such as:

If you answer "yes" to this question, describe the changes.

Question 49 - Describe how your organization has the experience and expertise to carry out the proposed project activities

Describe any experience and results in:

You should provide the number of years of experience you spent on each experience you list. Your answer should include the total number years of experience on each of the above statements. For example:

This information will help the Department assess your organization’s capability to deliver proposed project activities and achieve the expected results.

Note: We may give priority to organizations that have 5 years or more of experience in delivering projects that support training of pre-apprentices or apprentices in the skilled trades.

Questions 50 and 51 - Does your organization owe any amounts to the Government of Canada?

If ‘Yes’, complete the fields for each amount owing. We will not reject your application for this reason. However, you must provide detail as to the type of debt and the arrangements you have for repayment. For example:

Amount owing Nature of amount owing Department or agency to which amount is owed If an amount is owing, is a payment plan in place?
$10,000 Overpayment Employment and Social Development Canada Yes or No

Part 2 - Project

A - Project identification

Question 52 - Project title

Provide a brief, descriptive project title.

Questions 53 and 54 - Planned project start (yyyy/mm/dd) and end dates (yyyy/mm/dd)

Indicate the planned start and end dates of your proposed project.

Projects must not exceed 60 months in duration.

Projects start date will vary. We anticipate that projects will start late summer 2023.

Your project must have been approved and a funding agreement must have been signed by your organization and Employment and Social Development Canada (ESDC) before your project activities can begin and a claim expenses.

B - Project description

Question 55 - Project objectives (must be clearly linked to the objectives of the program to which you are applying)

Objectives are statements of desired change that describe what should be accomplished. They provide a context in which you can measure the progress of your project.

Describe how your project will achieve the following 2 program objectives:

Some examples of challenges are (but are not limited to):

Note: Your project must only support trades that are designated under the Interprovincial Standards Red Seal Program in the province(s) or territory(ies) where the proposed activities will be undertaken. A list of Red Seal trades, including the provinces and territories where they are designated, is available on the Ellis Chart. The Ellis Chart is an online comparative database of apprenticeship programs.

Note: We may give priority to projects that support the development of environmental skills in the Red Seal trades.

Question 56 - Project activities

Project activities are the steps that will be taken to meet the objectives of the project that you have identified in Question 55. They should be specific, measurable, realistic and relevant.

Describe each activity by:

Eligible activities include, but are not limited to:

Ineligible activities include:

Use the following example to show how you will plan your activities for the full duration of your proposed project.

Examples of activity timelines:

Question 57 - Expected results of the project

Clearly describe:

Note: We may give priority to projects that contribute to the objective of supporting approximately 18,300 Red Seal apprentices between 2023 to 2024 and 2027 to 2028.

Your answer must include the expected outcomes and outputs of your proposed project.

The expected results of the project must clearly link to the project objectives. They must also be:

Outputs are direct products or services that the project will produce to generate the desired outcomes. Several activities could contribute to 1 output. They answer the question:

Outcomes are the changes that are expected to occur as the result of the project. More than 1 outcome could be directly related to an objective. They answer the questions:

A good project proposal will clearly define project outputs and expected results.

C - Project details

Question 58 - Does the project include Results Measurement Indicators?

Your answer to this question must be "yes".

Describe how you plan to gather, measure and report on your project’s results.

If we select your project for funding, you will be required to provide information about the results of your project, including:

Data on individuals in funded projects must be broken down by equity deserving groups based on voluntary self-identification by participants themselves. Equity deserving groups are:

Question 59 - Does this proposed project fit with your organization's other activities?

If “yes”, describe how your project relates to the work your organization is doing now.

Question 60 - Will any of the project activities be delivered in a different location than where your organization is located?

Indicate "yes" or "no". If "yes", list the main address first, followed by each additional location. Please note that the location and activities must be delivered in Canada (excepting Quebec).

Note: We may give priority to projects that contribute to the objective of supporting UTIP Innovation in Apprenticeship Stream projects in a variety of regions across Canada (except Quebec).

If there are more than 5 locations, please include them in the Appendix A in the Application for Funding form.

Question 61 - Is your project designed to benefit or involve people in English or French-language minority communities?

If yes, provide a detailed explanation on whether consultations will take place with these communities.

Answering "no" to this question will not result in your application being rejected.

Employment and Social Development Canada (ESDC) is committed to enhancing the vitality of the English and French linguistic minorities in Canada. We will do this by supporting and assisting their development and fostering the full recognition and use of both English and French in Canadian society. Official language minority communities are English-speaking communities established within the province of Québec and French-speaking communities established outside the province of Québec.

We want to meet our obligations under the Official Languages Act. We will ask the funding recipients to:

Answer “yes” if your project will involve official language minority communities. Ensure that this is listed and described in your answer to Question 56 - Project activities.

In addition, identify the linguistic profile of the beneficiaries targeted by your project. Document any special needs of the official language minority communities and indicate whether or not they were consulted. The related budgetary items can be identified in Part 3 of the Application for Funding.

Find more information about Official language minority communities.

Question 62 - Is your project targeting vulnerable groups?

Select the specific target group(s) that applies to your project:   

Note: We may give priority to projects that improve the participation or access of apprentices in Red Seal trades, through mentorship, career services and job matching to:

Question 63 - Will any other organizations, networks or partners be involved in carrying out the project?

For your application to be eligible, your project must involve 1 or more partners. If your organization is not a union representing workers in Red Seal trades, you must at least involve a union as a lead or a partner in the project to be eligible.

Projects must include a “broad-based” partnership between organizations, across sectors, regions or trades such as:

Note: If your organization is not a union, you need to include a letter confirming your mandatory partnership with a union when applying for funding. In addition to this partnership, your project must also include a broad-based partnership as defined above.

Answer this question with these additional details:

If we select your project for funding, you must provide a letter from your partner or partners confirming their participation in the project.

Question 64 - Does the project address the program's national, regional or local priorities?

Not applicable for this funding process.

Answer "no" to this question.

Question 65 - Does your project include activities that are listed in the Impact Assessment Agency of Canada (IAAC) Physical Activities Regulations established under the Impact Assessment Act?

Not applicable for this funding process.

Answer "no" to this question.

Part 3 - Funding

A - Anticipated sources of funding

For your project to be eligible, you must get cash contributions equal to or more than 10% of the total cost of your project from sources other than Employment and Social Development Canada (ESDC).

The combined contributions from federal, provincial, territorial and municipal governments must be equal to or less than 100% of eligible costs.

Question 66 - Source name

Provide the name of the organization that will contribute cash or in-kind contributions, or both to your project.

List Employment and Social Development Canada as the first source name and any other sources listed below.

Question 67 - Source type

Identify the types of organizations that are contributing funds to this project from the following options:

Question 68 - Cash contribution

Include the amount of funding that will be provided.

To be eligible, you must have cash contributions equal or more than 10% of your total costs from sources other than ESDC.

For example, if the total amount of the project is $100,000, you must provide 10% of the total project cost, which is $10,000 in this case. ESDC will contribute $90,000 of the remaining total costs for a total of $100,000.

Question 69 - In-kind ($ value) contribution

If you are getting in-kind contributions, tell us how much it is worth.

We will accept in-kind contributions in lieu of cash contributions in cases involving:

Provide an explanation in the Appendix A in the Application for Funding form if you have any of these challenges.

In-kind contributions are goods or services people or organizations give for free. Your organization, other organizations or partners can make in-kind contributions. In-kind contributions include equipment, services, or labour that you receive for free.

To be eligible as an in-kind contribution:

We will recognize in-kind contributions only if we can estimate what a person would pay for the contribution.

Question 70 - Confirmed cash and in-kind

Indicate the amount of the contributions (cash or in-kind) from other sources that have been confirmed.

Note: If we select your project, we will ask you to submit a letter confirming the cash or the in-kind contribution or both, from a source other than us. That letter will need to confirm that contributions will be available when you will begin the project.

B - Budget

List each activity and its associated cost in your Application for Funding (PDF Format) and Budget Detail Template (PDF Format). The amounts must be the same in both documents. Your costs must be reasonable and support your project activities.

Question 71 - Cost category

Summarize your project budget by using the Budget Detail Template (PDF Format).

The maximum amount of funding that you can request from ESDC is $5,000,000 per project.

We can only pay you back for eligible costs. Eligible costs must directly relate to your project activities.

Eligible costs include:

Ineligible costs include:

Questions 72 to 74 - Planned expenditures

Provide the total planned expenditures from all sources including ESDC. The amounts should align with those that you put in Part 3 section A - Anticipated sources of funding of your Application for Funding.

“Other” means a cash or in-kind contribution from other sources other than us.

C - Budget details

Question 75 - Associated businesses or individuals

Check all statements that apply to your planned expenditures of ESDC funding.

In carrying out the project, you may have to purchase various goods or services needed to perform the project from contractors. You may also contract-out to third parties (outside providers) to perform part of the project activities.

"Associated businesses or individuals" means:

Question 76 - Capital assets: Will capital assets be among your planned expenditures with ESDC funding?

Indicate “yes” or “no”.

If "yes", explain how your project will benefit from the purchase of capital assets.

A capital asset is any single or composite asset with a purchase value of more than $1,000 (before taxes). Capital assets are not physically incorporated into another product and that remains functional at the end of the project.

A composite asset is a collection of unique assets that form 1 identifiable functional unit, where all components are required for the asset to be functional. The collection of assets is treated as a single capital asset if the total cost of all individual items together is greater than $1,000 (before taxes).

For example, a composite asset is a personal computer that is composed of:

Four $300 chairs are not capital assets because each chair is functional on its own and, as single units, fall below the established threshold of $1,000 (before taxes).

Question 77 – Further budget details

Give us a breakdown of your total costs per fiscal year (April 1 to March 31), by project activity and cost category. List all activities and cost categories.

As an example, this could be the breakdown for a 3-year project with $120,000 in eligible costs:

Part 4 - Attestation

(This section is mandatory)

To be considered eligible, an official representative must attest that they:

To do this, the official representative must provide their name, title and the date. As this is an attestation, no signature is required.

Appendix A

Use this section to add information to previous sections of the application, and specify the question number.

Tell us if you require an exception to the cash contribution requirement of at least 10% from sources other than us. We could accept in-kind contributions if you demonstrate that you face any of these challenges:

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