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Applicant guide: Funding to help support the labour market integration of internationally educated health professionals - Foreign Credential Recognition Program

From: Employment and Social Development Canada

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Part 1 – Organization

A – Organization identification

Employment and Social Development Canada (ESDC) uses the information you provide in this section to establish your organization’s identity. This information will be used to verify the organization’s eligibility for funding based on a valid business or registration number.

Question 1 – Legal name

Please provide the legal name of your organization. Usually, this is the name associated with your registration with the Canada Revenue Agency (CRA), or the name that would appear on funding cheques.

Question 2 – Operating (Common) name (if different from legal name)

Please provide the operating (or common) name of your organization if it is different from the legal name.

Question 3 – Business or registration number

Please provide your 15-digit CRA business number or, for registered charities and not-for-profit organizations, your registration number.

Example: 123456789 RR 0001

For more information, please visit the Canada Revenue Agency.

Question 4 - Organization type

Your answer to this question must be 1 of the following:

Question 5 – Organization category

Please select the appropriate category from the following:

Not-for-Profit

Public

Question 6 – Year established

Please indicate the year your organization or business was established.

Questions 7 to 11 – Organization address

Please indicate the address of your organization. Applicants must provide an address that is complete and in the correct format recognized by Canada Post. Information is available on the Canada Post website.

Questions 12 and 13 – Telephone and fax

Please indicate the telephone number of your organization.

Please note that fax numbers will not be used for this call.

Question 14 – Email address

Please indicate the e-mail address of your organization.

Questions 15 to 19 - Mailing address

Please indicate the mailing address if different from your organization's address.

Questions 20 and 21 – Telephone and fax (if different from your organization’s)

Please indicate the telephone number if different from your organization’s address.

Please note that fax numbers will not be used for this call.

Question 22 – Organization’s mandate

Please describe the primary work of your organization, including your mission, mandate and objectives, if applicable.

B – Organization contact

Please provide a main contact for the purposes of the Department [ESDC] communicating with your organization about the proposed project. This could be the president/organization leader/owner/manager or a delegate of their choice.

Question 23 – Given name

Please provide the name of the person in your organization who will be the Department’s main contact for the proposed project.

Question 24 – Position title

Please provide the title of the organization contact identified in Question 23.

For example, President, Executive Director.

Question 25 – Preferred language of communication

Please indicate the preferred language of the organization’s main contact for both written and spoken communication.

EN indicates English

FR indicates French

Question 26 – Address

Please indicate whether the address for the organization contact is the same address as the organization address or the mailing address provided in Section 1A. If different, please indicate in the box.

Questions 27 to 31 – Address (if different)

If you selected “Different” in Question 26, please provide the address for the organization contact.

Questions 32 and 33 - Telephone and fax

Please indicate the telephone number of the organization contact.

Please note that fax numbers will not be used for this call.

Question 34 – Email address

Please indicate the e-mail address of the organization contact. Please note that this is where all correspondence from the Department [ESDC] will be sent.

Question 35 – Secondary contact - Given name

Please provide the name of the person in your organization who will be the Department’s main contact for the proposed project.

Question 36 – Secondary contact - Position title

Please provide the title of the organization contact identified in Question 35.

For example, President, Executive Director.

Question 37 – Secondary contact - Preferred language of communication

Please indicate the preferred language of the organization’s secondary contact for both written and spoken communication.

EN indicates English

FR indicates French

Question 38 – Secondary contact - Address

Please indicate whether the address for the organization secondary contact is the same address as the organization or business address or the mailing address provided in Section 1A. If different, please indicate in the box.

Questions 39 to 43 – Secondary contact - Address (if different)

If you selected “Different” in Question 38, please provide the address for the organization secondary contact.

Questions 44 and 45 - Secondary contact - Telephone and fax

Please indicate the telephone number of the organization secondary contact.

Please note that fax numbers will not be used for this call.

Question 46 – Secondary contact - Email address

Please indicate the e-mail address of the organization secondary contact.

C – Organizational capacity

The Department uses the information provided in this section to help assess the organization’s capacity to manage a project.

Question 47 – How many employees does your organization currently have?

Please indicate the total number of people employed in your organization. The number of employees must be a whole number.

Question 48 – Has your organization undergone any important transformations in the past 2 years?

Important transformations refers to events such as:

If you answer yes, please provide a description of the changes.

Question 49 – Please describe how your organization has the experience and expertise to carry out the proposed project activities? If applicable, please include any past experience(s) with ESDC and the results of the project(s).

Please provide a description of your organization’s experience and expertise in administering projects. This information will help the Department to assess the extent to which your organization is capable of undertaking the proposed project activities and achieving the expected results. You must highlight related past achievements in addition to describing current expertise and activities or projects.

The following must be explained in your organization's application:

Note

Question 50 – Does your organization owe any amounts to the Government of Canada?

If yes, please indicate the amounts owing in the spaces provided.

See the following example:

Amount Owing Nature of Amount Owing Department or Agency to which money is owed
$10,000 Overpayment Employment and Social Development Canada

Question 51 – Is a payment plan in place?

Please indicate whether or not payment arrangements have been made.

Answering "yes" to this question will not invalidate your application. However, you must provide details as to the type of debt owed and the arrangements that have been made for repayment.

Part 2 – Project

A – Project identification

Question 52 – Project title

Please provide a brief, descriptive project title.

Questions 53 and 54 – Planned project start and end dates

Please indicate the planned start and end dates of your proposed project.

Proposed activities cannot begin before your project is approved and a Funding Agreement has been signed by both you and ESDC. Any activities that occur prior to the signing of the Funding Agreement by ESDC cannot be reimbursed.

You should not assume any commitment on the part of the Department until funding has been approved and a Funding Agreement has been signed by a representative of the Department. The Department [ESDC] will notify you in writing of the outcome of the review of your application.

The Foreign Credential Recognition Program limits its funding offering to projects of a maximum duration of 48 months. We expect projects to start as early as August 2023.

B – Project description

Question 55 - Project objectives

Please outline the objective(s) of your project. They must be clearly linked to the objectives of the program and call for proposals to which you are applying.

Proposals should include clear and achievable objectives. The objectives of each proposal should be described in terms of quantifiable and measurable goals to be achieved through this project. Multi-faceted proposals should include major steps and sub-objectives.

Objectives are statements of desired change that describe what should be accomplished and provide a context in which progress can be monitored and success can be measured.

Project objectives should:

The objective of the 2022 Open CFP for the FCRP is to support the labour market integration of internationally educated health professionals (IEHPs). Eligible projects must focus on at least one of the 3 following project areas:

Note:

Projects must have a national scope, meaning:

Question 56 - Project activities

Please describe, in full detail, the proposed project activities. It must be broken down into clear steps.

Project activities are the steps that will be taken to meet the objectives of the project. Activities should be specific, measurable, realistic and relevant to the project objectives and demonstrate how the project outcome(s) will be achieved.

Your answer to this question must include details regarding all your planned activities.

Applicants must include the following details:

Please include details about how the project will be delivered. For example, will there be third-party agreements, or will the organization deliver all aspects of the project?

The information you provide here will have a significant bearing on the assessment of your proposed project and of your organization’s ability to undertake the project successfully.

Identify and clearly state which of the following mandatory project activities will be included in your project:

Ineligible activities include, but are not limited to:

Question 57 - Expected results of the project

Please describe the expected results of your project. The expected results of the project must be clearly linked to the project objectives. The expected results must also be specific, concrete and measurable (qualitative or quantitative) and must be defined as outputs and outcomes.

Outputs are tangible products, including goods and services that will be produced to generate the desired outcomes; several activities could contribute to one output. They answer the question “What will the project produce?”. It is important to set measurable results, qualitative or quantitative, so that you can track the success of your project.

Outcomes are the short-term and intermediate changes that are expected to occur as the result of the project (more than one outcome could be directly related to an objective). They answer the questions “How do we know the project is successful?” and “How do the activities lead to improvements for the beneficiaries?”

Expected results may be defined in different ways; however, projects must include at least one of the following 3 project areas:

Examples of measurable program specific expected results for employment support projects:

Outputs

Outcomes

Examples of measurable program specific expected results for systems improvements projects:

Outputs

Outcomes

C – Project details

Question 58 – Does the project include results measurement indicators?

Please describe how you will meet and track the expected results of the project. Provide a description of how you plan to gather, measure, monitor and report on results achieved by your project.

A performance indicator provides evidence that results have or have not been achieved. They ensure a proper assessment of the progress achieved towards the intended outputs, outcomes, goals and objectives of the project. Applicants must provide performance indicators which will clearly demonstrate how they will measure each anticipated result and ensure their project is progressing as planned.

Proposals must include at least one result measurement indicator for each of the project’s expected results identified under Question 57. In addition, for each result measurement indicator, data collection mechanisms must be provided.

Measuring results is a way to ensure that you know how your project is progressing towards meeting the expected results. It helps connect a project’s activities and outputs to its intended outcomes as well as the CFP’s overall outcomes. The Department [ESDC] uses the information you provide in this section to assess your capacity to demonstrate results.

If your proposed project is complex, or includes qualitative expected results, you may want to integrate an evaluation strategy into the project activities.

Question 59 – Does the proposed project fit with your organization’s other activities?

Please describe how the project relates to the ongoing work of your organization. You should highlight how past achievements and current activities and/or projects are related to your proposed project (if applicable). This information helps the Department to determine the extent to which your organization is able to undertake the proposed project and to achieve the expected results.

Please include any previous work done by your organization, your partners and your potential partners. Include details as to how your project builds on, and does not duplicate, this previous work.

Question 60 – Will any of the project activities be delivered in a different location than where your organization is located?

Please indicate “Yes” or “No”. If “yes”, please list the main address first, followed by each additional location.

If there are more than 5 locations, please include the remaining locations in Appendix A.

Question 61 – Is your project designed to benefit or involve people in English or French-language minority communities? If yes, please provide an explanation and any details on whether consultations will take place with these communities?

The Department [ESDC] is committed to enhancing the vitality of the English and French linguistic minorities in Canada by supporting and assisting their development and fostering the full recognition and use of both English and French in Canadian society. Official Language Minority Communities are English-speaking communities established within the province of Quebec and French-speaking communities established outside the province of Quebec.

If your proposed project will involve official language minority communities, you should answer ‘Yes’ to this question and ensure that this is listed and described in your answer to Question 43 - Project Objectives.

Please also identify the linguistic profile of the beneficiaries targeted by the project, document any special needs of the official language minority community and indicate whether or not they were consulted. The related budgetary items can be identified in Part 3 of the Application.

Answering "no" to this question will not invalidate your application.

The following page provides information on official-language minority communities.

Question 62 – Is your project targeting vulnerable groups?

If yes, indicate the vulnerable groups your project is targeting.

Question 63 – Will any other organizations, networks, or partners be involved in carrying out the project?

Please describe the other group(s) or individual(s) as well as the role(s) and expertise they will bring to the project.

Please describe how Provincial, Territorial, and/or Municipal Governments will be engaged (if applicable).

This information will help the Department to assess the support base for your proposed project.

Question 64 – Does the proposed project address the Program’s national, regional or local priorities?

Please indicate “Yes” or “No”. If “yes”, please select all that apply.

National priorities:

Priority may be given to organizations that demonstrate they will:

The Department may also prioritize projects based on:

If applicable, the Applicant may want to reference these priorities when completing questions 55 and 56.

Question 65 – Does your project include activities that are listed in the Impact Assessment Agency of Canada (IACC) Regulations Designating Physical Activities established under the Canadian Impact Assessment Act, 2019?

Please note: Applicants need to verify if their proposed activities are listed under the above Act. Please visit the Justice Laws Website to access the Physical Activities Regulations.

Indicate ‘Yes’ or ‘No’.

If the answer is ‘No’ – an impact assessment will not be required.

If answer is ‘Yes’, as per the Impact Assessment Act, you must submit your project description electronically to the IAAC online registry for further review. The IAAC will determine if an impact assessment is required. If required, ESDC funding will be conditional on the status and results of the impact assessment. Results are accessible on the Canadian Impact Assessment Registry website.

Part 3 – Funding

A – Anticipated sources of contribution

The Department’s funding programs generally encourage and/or require applicants to seek cash and/or in-kind contributions for their proposed project from other sources of funding. Each program has a “stacking limit”, that is, a maximum permitted amount of combined funding from federal, provincial, territorial and municipal governments for any one project or initiative. Contributions to the project cannot exceed 100% of eligible expenditures.

The Department uses the information provided in this section to verify that your funding request conforms to any stacking limit or requirement for funding from other sources.

“Other sources of funding” includes any source of funding (including from your organization) other than the program to which you are applying for funding.

Question 66 - Source name

Please include the names of all the organizations that will contribute funds and/or in-kind contributions to this project. The Department should be listed as the first source name and any other sources listed below.

Question 67 - Source type

Please identify the types of organizations that are contributing funds to this project from the following options:

  1. Crown Corporation
  2. Federal Department or Agency
  3. Foreign Governments
  4. Not-for-Profit
  5. Private Sector
  6. Provincial/Territorial Government
  7. Regional or Municipal Government
  8. Sponsor/Organization/Recipient
  9. Union
  10. Other (please specify)

Question 68 - Cash

Please include the amount of funding that will be provided.

Question 69 - In-kind ($ value)

In-kind contributions are non-monetary goods or services that may be contributed to the project by your organization or other organizations or partners for which your organization will not be requesting re-imbursement. In-kind support may include donated equipment, services or facilities necessary for the proposed project that would otherwise have to be purchased.

To be considered valid, in-kind contributions should contribute to the success of the project, and their monetary equivalent estimated at fair market value.

Question 70 - Confirmed cash and in-kind

If applicable, cash contributions and in-kind contributions must be committed to in writing by the contributing party. Please check (x) if this has been confirmed and include with your application letters from each contributing partner confirming cash and in-kind contributions.

B – Project budget

Applicants must provide an estimate of the project’s costs. The Department [ESDC] uses the information provided in this section to assess the overall cost of the proposed project, as well as the general nature of the expenditures to be covered by all anticipated sources of funding.

Please use the Budget Detail Template which must be included as part of the application.

Note: Eligible organizations can apply for funding at a minimum of $500,000 and a maximum of $10,000,000.

Question 71 - Cost category

Please summarize your project budget according to the following cost categories and provide the necessary details in the Budget Detail Template:

  1. Administrative Costs
  2. Capital Costs
  3. Direct Costs

Eligible costs include, but are not limited to:

Ineligible costs include, but are not limited to:

Question 72 to 74 – ESDC/Other - Cash/Other - In-kind

Please provide the total planned expenditures from all sources including the Department [ESDC], whether cash or in-kind.

“Other” includes funding from another source (not ESDC).

C – Budget details

Question 75 – Associated businesses or individuals

Please check all statements that apply to your planned expenditures of the Department’s [ESDC] funding.

In carrying out projects, recipients may have to purchase various goods or services needed to perform the project from contractors. Some recipients may also contract-out to third parties (for example outside providers) to perform part of the project activities and aid the recipient to achieve the objectives of the project.

“Associated businesses or individuals” means:

Project activities must go beyond your organization’s normal activities, as the Foreign Credential Recognition Program does not fund your organization’s core, existing or on-going activities.

Question 76 - Capital Assets: Are capital assets among your planned expenditures with ESDC funding?

Explain how your project will benefit from the purchase of capital assets.

A capital asset is any single or composite asset with a purchase value of more than $1,000 that is not physically incorporated into another product and that remains functional at the end of the project.

A composite asset is a collection of unique assets that form one identifiable functional unit, where all components are required for the asset to be functional. The collection of assets is treated as a single capital asset if the total cost of all individual items together is greater than $1,000 (before taxes).

For example, a personal computer composed of a hard drive, a monitor, a keyboard, a mouse and cabling is a composite capital asset. Four $300 chairs are not capital assets because each chair is functional on its own and, as single units, fall below the established threshold of $1,000 (before taxes).

Contributions for capital costs such as the purchase of computers and other office equipment, furniture and other assets necessary to the project, will normally not exceed $10,000. Contributions for capital costs reasonably exceeding the threshold will be subject to program assessment and approval.

If applicable, please include a detailed list of Capital Assets.

Question 77 – Further budget details

N/A

Part 4 – Attestation

This question is mandatory. In order for your application to be eligible, you, as an official representative who has the capacity and the authority to submit proposals on behalf of your organization, must:

In order to do this, the official representative must:

As this is an attestation, no signature is required.

Appendix – A

Please use this section to complete questions from previous sections of the Application for Funding, and specify the question or section meant to be continued.

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