Applicant guide: Apply for funding under the Social Development Partnerships Program Disability: Building a stronger foundation for leadership of youth with disabilities

Part 1 - Organization

A - Organization identification

Question 1 - Legal name

Provide the legal name of your organization. This is usually:

  • the name associated with your registration with the Canada Revenue Agency (CRA); or,
  • the name that would appear on funding cheques.

Question 2 - Operating (common) name (if different from legal name)

Provide the operating (or common) name of your organization if it is different from the legal name.

Question 3 - Business or registration number

Indicate your 15-digit CRA business number or, for registered charities and not-for-profit organizations, your registration number (for example, 123456789 RR 0001).

Your CRA business number can be found on tax-related documents or CRA correspondence.

For more information, please visit CRA.

Question 4 - Organization type

Your answer to this question must be one of the following:

  • Non-profit organization
  • Indigenous organization (including band council, tribal council and self-government entity). 

Note:

  • If you are a youth focused organization or an organization who actively engages with youth, your project partner should be a national disability organization (see Glossary)
  • If you are a national disability organization, your project partner should be a youth-focused organization or an organization that is actively engaging youth (see Glossary)

Question 5 - Organization category

Select the most appropriate category from the following:

Not-for-Profit

  1. Indigenous Not-for-Profit Groups
  2. Associations of Workers and/or Employers
  3. Local community, charitable, voluntary organizations
  4. Non-governmental Organizations with a focus to encourage employment
  5. National Non-governmental Organizations
  6. Not-for-Profit Band Councils
  7. Provincial Non-governmental Organizations
  8. Sector Councils

Public

  1. Public degree-granting colleges
  2. Public degree-granting universities
  3. Public community colleges and vocational school

Question 6 - Year established

Indicate the year your organization was established.

Questions 7 to 11 - Organization address

Indicate the address of your organization. You must provide a complete address in a format recognized by Canada Post. Information is available on the Canada Post website.

Questions 12 to 14 - Telephone, fax and email

Indicate the telephone number, fax number (if applicable) and email address of your organization.

Questions 15 to 19 - Mailing address (if different from organization address)

Indicate your mailing address if different from your organization's address.

Questions 20 and 21 - Telephone and fax (if different from organization address)

Indicate the telephone and fax numbers if the mailing address is different from your organization's address.

Question 22 - Organization's mandate

Describe the main activities of your organization, including your mission and objectives. Describe how your organization aligns with the definition of either a youth focused organization or a national disability organization as described in the Glossary.

B - Organization contact

Question 23 - Given name and surname

Provide the name of the person in your organization who will be the main contact for the proposed project.

Note: We must be informed if your main organizational contact changes.

Question 24 - Position title

Provide the title of the organization contact identified in Question 23. This person can be a Business Owner, President, Executive Director, etc.

Question 25 - Preferred language of communication

Indicate the preferred language of the organization contact for both written and spoken communication.

Question 26 - Organization contact - Address

Indicate whether the address for the Organization Contact is the same or different as the Organization Address or the Organization Mailing Address in Section A.

Questions 27 to 31 - Contact address

If you selected "Different" in Question 26, provide the address for the Organization Contact.

Questions 32 and 33 - Telephone and fax

Indicate the telephone and fax numbers of the Organization Contact.

Question 34 - Email address

Indicate the email address of the Organization Contact. This is where all correspondence will be sent.

C - Organizational capacity

We use the information provided in this section to help assess your organization's capacity to manage a project.

Question 35 - How many employees does your organization currently have?

Indicate the total number of people employed in your organization.

Question 36 - Has your organization undergone any important transformations in the past two years?

For the purpose of this funding process, the expression "important transformations" refers to events such as:

  • a change in leadership in the board of directors or at the executive level,
  • an important reduction, increase or turnover in staff,
  • a merger with or split from another organization,
  • a change in mandate or main activities, etc.

If you answer "yes" to this question, provide a description of the changes.

Question 37 - Describe how your organization has the experience and expertise to carry out the proposed project activities.

Please provide information on projects funded through Employment and Social Development Canada as well as other federal government departments over the last 5 years.

Question 38 - Does your organization owe any amounts to the Government of Canada?

If yes, indicate the amounts owing in the spaces provided. See the following example:

Amount owing Nature of amount owing Department or agency to which money is owed
$10,000 Overpayment Employment and Social Development Canada

Question 39 - If an amount is owing, is a payment plan in place?

Indicate whether or not payment arrangements have been made.

Answering "yes" to this question will not invalidate your application. However, you must provide details as to the type of debt owed and the arrangements that have been made for repayment.

Part 2 - Project

A - Project identification

Question 40 - Project title

Provide a brief, descriptive project title.

Questions 41 and 42 - Planned project start (yyyy/mm/dd) and end dates (yyyy/mm/dd)

Indicate the planned start and end dates of your proposed project.

The project can be a minimum of 12 months and must not exceed 36 months in duration.

Projects start date will vary. We anticipate that projects will start as early as spring 2020

Proposed activities cannot begin before your project is approved and a Funding Agreement has been signed by you and ESDC. Any activities that occur prior to the signing of the Funding Agreement by our department cannot be reimbursed.

B - Project description

Question 43 - Project Objectives (must be clearly linked to the objectives of the program).

Your application for funding must demonstrate how your organization will work towards achieving the following objectives.

  • Provide youth with disabilities  or youth with lived  experience with a meaningful leadership experience in a national disability organization;
  • Facilitate partnership between a national disability organization and an organization within or outside the disability sector – that is actively engaging youth; and
  • Increase the organizational capacity of a national disability organization via the integration of youth into leadership roles.

Priority may be given to projects that address intersectional barriers faced by multiple vulnerable and marginalized groups (see Glossary).

Question 44 - Project activities (must be broken down into clear steps)

Provide a description of each activity, listing them in a logical sequence (timelines must be clearly established and feasible), and identifying any major milestones. You must explain how each activity relates to the project's objectives and how they link to the costs outlined in the budget. Costs associated with each activity should be reflected in the Budget Detail Template.

Project activities must include and explain:

  • how many youth with disabilities (or youth with lived experience) will participate in the project.
  • how the project will provide a meaningful leadership experience to the participating youth with disabilities or youth with lived experience. 
  • how the project will help build the capacity of the national organization in including youth in its work.
  • the roles and responsibilities of each partner for each activity. (For example, who will be offering mentoring and coaching and how, etc.)

The following are examples of youth-led eligible activities:

  • Create an ex-officio position for a youth on the Board of Directors in order to give input to the organization's governance and future goals. The Youth with disabilities is involved in developing the organization's tool for future training, recruitment, Board development, etc.;
  • Creation of an outreach campaign to spread the word about and raise the profile the partner disability organization. Outreach campaign involves social media, innovative web content like videos or photo sharing, and sustained interaction with target populations;
  • Support the development of educational resources and tools for the disability organization; and/or
  • Assist in dissemination of information and foster knowledge transfers by organizing events such as conferences, webinars, or other communications initiatives.

Ineligible activities include but are not limited to:

  • Organization's core, existing or on-going activities.

Question 45 - Expected results of the project (must be clearly linked to the project objectives and be specific, concrete and measurable).

Expected Results are the proposed outcomes and outputs of your project.

Your application must clearly identify the expected outcomes and outputs of your proposed project and describe how they are linked to the project objectives. It is important to set results that are specific, concrete, measurable and demonstrate the impact (qualitative and/or quantitative), so that you can track the success of your project.

Outcomes are the changes that are expected to occur as the result of the project (more than one outcome could be directly related to an objective). They answer the question "How will we know if the project has achieved its expected results, whether this is at a systems, community or individual level?"

Outputs are direct products or services that will be produced to generate the desired outcomes. Several activities could contribute to one output. They answer the question "What will the project produce?" (for example, a guide, information sessions, etc.). A good project proposal will clearly define project outputs.

Your application includes, at minimum, the following outcomes:

  • Improved leadership capacity of youth with disabilities;
  • Established partnership between a national disability organization and an organization within or outside of the disability sector – that is actively engaging youth;
  • Increased awareness from all partner organizations about the realities of youth with disabilities.

Question 46 - Does the project include Results Measurement Indicators?

Your answer to this question must be "yes".

Outline the indicators that you will use to identify whether or not your project is progressing towards meeting your expected outcomes. You must include at least one result measurement indicator for each of your project's outcomes identified in Question 45.

You must describe how you plan to gather, measure, monitor and report on results achieved by your project.

Question 47 - Does this proposed project fit with your organization's other activities?

Describe how your proposed project relates to the ongoing work of your organization.

Question 48 - Will any of the project activities be delivered in a different location than where your organization is located?

Indicate "yes" or "no". If "yes", please list the main address first, followed by each additional location.

If there are more than five locations, please include in Appendix A.

Question 49 - Is your project designed to benefit or involve people in English or French-language minority communities? If yes, please provide an explanation and any details on whether consultations will take place with these communities?

Answering "no" to this question will not result in your application being refused/dismissed.

ESDC is committed to enhancing the vitality of the English and French linguistic minorities in Canada by supporting and assisting their development and fostering the full recognition and use of both English and French in Canadian society. Official language minority communities are English-speaking communities established within the province of Québec and French-speaking communities established outside the province of Québec.

If your project will involve official language minority communities, you should answer "yes" to this question and ensure that this is listed and described in your answer to Question 44 - Project Activities.

In addition, identify the linguistic profile of the beneficiaries targeted by your project, document any special needs of the official language minority communities, and indicate whether or not they were consulted. The related budgetary items can be identified in Part 3 of the Application for Funding.

The following link points to information about official language minority communities.

Question 50 - Will any other organizations, networks or partners be involved in carrying out the project?

It is mandatory that all projects include a partnership between a national disability organization and an organization - within or outside of the disability sector – that is actively engaging youth.

Applicants must provide the following information regarding the partner organization(s):

  • Name of the partner organization
  • Type of organization (for example not for profit, publicly funded, etc.)
  • Description on how your partner aligns with the definition of either a youth focused organization or a national disability organization as described in the Glossary.
  • Nature of each partner's involvement in the proposed project by providing an outline of the role and contribution of each partner. For example:
    • Who will be offering mentoring and coaching and how so;
    • Who will provide exposure to decision-making processes and have those opportunities been identified;

Letters confirming the existence of a partnership must be provided with the application and clearly indicate the commitment to provide a meaningful experience to a youth with a disability or youth with lived experience.

Question 51 - Does the project address the program's national, regional or local priorities?

There are no national, regional or local priorities for this application process.

Answer "no" to this question. Answering "no" will not invalidate your application for funding.

Question 52 – Does your project include activities that are listed in the Canadian Environmental Assessment Agency's (CEAA) Regulations Designating Physical Activities established under the Canadian Environmental Assessment Act, 2012?

Not applicable for this call

Part 3 - Funding

A - Anticipated sources of funding

Although leveraging is not mandatory, it is strongly encouraged that applicants secure cash or in-kind contributions from sources other than the Government of Canada.

If you do secure cash or in-kind contributions from sources other than the Government of Canada, you must provide information on that in your Application for funding. See instructions below.

Each program has a "stacking limit", in other words, a maximum permitted amount of combined funding from federal, provincial, territorial and municipal governments. If your proposed project is retained, contributions to the project cannot exceed 100% of eligible costs.

Question 53 - Source Name

If applicable, include the name of the organization that will contribute cash and/or in-kind contributions to your project.  

Question 54 - Source Type

If applicable, identify the types of organizations that are contributing funds to this project from the following options:

  • Crown corporation
  • Federal department or agency
  • Foreign Governments
  • Non-profit
  • Organization / Recipient
  • Other
  • Private Sector
  • Provincial Government
  • Regional or Municipal Government
  • Union

Question 55 - Cash

If applicable, include the amount of funding that will be provided.

Question 56 - In-kind ($ value)

In-kind contributions are non-monetary goods or services that may be contributed to the project by your organization or other organizations or partners for which your organization will not be requesting reimbursement. In-kind support may include donated equipment, services or labour necessary for the proposed project that would otherwise have to be purchased.

To be eligible as an in-kind contribution the contribution must be:

  • essential to the project's success; and
  • supported by a commitment from the contributor;

In-kind contributions will only be recognized when fair market value can be reasonably estimated.

Question 57 - Confirmed Cash and In-Kind

If applicable, indicate if the contributions from other sources have been confirmed.

B - Budget

You must provide an estimate of the project's eligible costs that will be used to assess the overall cost, as well as the general nature of the costs to be covered by all anticipated sources of funding.

Use the Budget Detail Template (PDF format or Excel format), which must be included as part of the application submission. It is important that you use the same amounts entered in the Application for Funding (Part 3 - Funding).

Question 58 - Cost Category

Summarize your project budget by using the Budget Detail Template.

Expenditures may be reimbursed on the basis of eligible costs incurred. In order to be eligible, expenditures must be project-related and must be incurred during the agreement period. Eligible expenditures include:

  • wages and employment-related costs for staff;
  • fees for professional service;
  • disability supports for staff of the recipient;
  • materials and supplies;
  • printing and communication;
  • travel costs;
  • utilities;
  • insurance;
  • rental of premises;
  • lease, purchase and maintenance of equipment;
  • costs of project audits;
  • evaluations and assessments;
  • performance monitoring and reporting costs;
  • data collection;
  • knowledge development activities; and
  • other administrative costs associated with the project based on approved methodology.

The costs related to accommodating the special needs of project participants will be approved on a case by case basis.

Ineligible costs

Ineligible costs include, but are not limited to:

  • Expenditures associated with supporting core funding, such as wages, benefits and MERCs for staff, overhead and general project costs that are not associated with the project;
  • Purchase of alcoholic beverages;
  • Real property; and
  • Costs incurred before an agreement is approved and signed by ESDC

Questions 59 to 61 - Planned Expenditures ($) - ESDC/Other - Cash/Other - In-kind

Provide the total planned expenditures from all sources including ESDC.

"Other" includes funding from another source (not ESDC), whether cash or in-kind.

C - Budget details

Question 62 - Associated businesses or individuals.

Check all statements that apply to your planned expenditures of ESDC funding.

In carrying out the project, you may have to purchase various goods or services needed to perform the project from contractors. You may also contract-out to third parties (outside providers) to perform part of the project activities.

"Associated businesses or individuals" means:

  • an officer, director or employee of your organization;
  • a member of the immediate family of an officer, director or employee of your organization;
  • a business in which an officer, director or employee of your organization, or a member of their immediate family, has a financial interest;  or
  • a business which is related to, or associated or affiliated with, your organization.

Question 63 - Capital assets: Will capital assets be among your planned expenditures with ESDC funding?

Indicate Yes or No.

If "yes", explain how your project will benefit from the purchase of capital assets.

A capital asset is any single or composite asset with a purchase value of more than $1,000 (before taxes) that is not physically incorporated into another product and that remains functional at the end of the project.

A composite asset is a collection of unique assets that form one identifiable functional unit, where all components are required for the asset to be functional. The collection of assets is treated as a single capital asset if the total cost of all individual items together is greater than $1,000 (before taxes).

For example, a personal computer composed of a hard drive, a monitor, a keyboard, a mouse and cabling is a composite capital asset. Four $300 chairs are not capital assets because each chair is functional on its own and, as single units, fall below the established threshold of $1,000 (before taxes).

Question 64 – Further budget details.

Budget details are intended to capture a further breakdown of your total eligible project costs over the life of the project, by project activity and cost category.

Your Application for Funding must include:

  • A brief and clear justification of how you intend to use the funds. Costs must be reasonable and support the proposed project activities and scope of work;
  • A complete Budget Detail Template (PDF format or Excel format).

Please provide a breakdown of total costs per fiscal year. Fiscal years start April 1 and end March 31. For example, for a 3 year project worth $120,000 in eligible costs:

  • Fiscal year 2018 to 2019: $50,000
  • Fiscal year 2019 to 2020: $40,000
  • Fiscal year 2020 to 2021: $30,000

Part 4 - Declaration

In order for your application to be eligible for funding, it must be completed and signed.

If you are not submitting your application through the Grants and Contributions Online Services (GCOS), please ensure that your application is signed by a person with signing authority, which is normally one or more of the executive members of the board of directors (president, vice president, secretary or treasurer) and employees of the organization (chief executive officer, executive director, chiefs of finance or human resources).

Annex A

Use this section to complete questions from previous sections of the application for funding, and specify the question number.

Notice to applicants

The information collected in your application will be used to assess its merits.

It may also be used and/or disclosed for policy analysis, research, and/or evaluation purposes. In order to conduct these activities, various sources of information under the custody and control of ESDC may be linked. However, these additional uses and/or disclosures of information will not impact your project.

In the event that the application contains personal information, such personal information will be administered in accordance with the Privacy Act and the provisions governing the protection of personal information that are set out in the Department of Employment and Social Development Act. The application is also subject to the Access to Information Act ("ATIA"). The ATIA provides every person with a right of access to information under the control of the department, subject to a limited set of exemptions. Instructions for obtaining access to this information are outlined in the government publication entitled Information about programs and information holdings, which may also be accessed online at any Service Canada Centre.

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