Annual report to Parliament: Privacy Act 2020 to 2021

Abstract

Environment and Climate Change Canada’s Annual Report to Parliament on the Administration of the Privacy Act is submitted in accordance with section 72 of the Privacy Act . It presents an overview of activities related to the Privacy Act carried out within Environment and Climate Change Canada during the reporting period of April 1, 2020, to March 31, 2021.

During the reporting period, Environment and Climate Change Canada received 45 requests under the Access to Information and completed 37 requests.

Introduction

The Privacy Act (R.S.C. 1985, c. P-21) came into force on July 1, 1983. The Act governs how the federal government may collect personal information, restricts the use and disclosure of this information, and gives individuals a right to review and correct their personal information. Section 72 requires every head of a federal government institution to submit a report to Parliament on the administration of the Act within their institution during the fiscal year.

This report is submitted in accordance with section 72 of the Act. It presents an overview of activities related to the Privacy Act carried out within Environment and Climate Change Canada during the reporting period of April 1, 2020, to March 31, 2021. Further, since the Canada Emission Reduction Incentives Agency was not operational during this reporting period, an Agency report will not be prepared for this period.

The Department of the Environment was established by the Government Reorganization Act (1970-71-72, c. 42) on June 10, 1971. A number of acts and regulations provide the Department with its mandate and allow it to carry out its programs. Under the Department of the Environment Act, the powers, duties and functions of the Minister of the Environment extend to and include matters relating to:

Organizational structure

As Environment and Climate Change Canada’s Access to Information and Privacy Coordinator, the Director of the Access to Information and Privacy Division has delegated authority on all matters concerning Access to Information and Privacy (ATIP). The ATIP Division is part of the Corporate Secretariat, which is found within the Public Affairs and Communications Branch of the Department. The ATIP Division is the central coordinating body for all requests received by Environment and Climate Change Canada under the Access to Information Act and the Privacy Act.

The ATIP Division directs all activities within Environment and Climate Change Canada relating to the administration, application and promotion of the Access to Information Act and the Privacy Act. It provides advice to senior management on the implementation of the statutes and prepares reports to Parliament, the Treasury Board Secretariat and senior management. The ATIP Division represents the Department in complaints and investigations conducted by the Information Commissioner and Privacy Commissioner of Canada, and in any Federal Court applications arising from ATIP matters.

The ATIP Division is organized into two functional areas; an Operations Unit, and a Policy and Governance Unit. The Operations Unit activities include processing requests under the Access to Information Act and the Privacy Act and, responding to consultations requests submitted by other federal institutions. The Policy and Governance Unit provides advice and support to departmental officials on a variety of matters to ensure ECCC remain compliant with legislative requirements and policy obligation pursuant to both Acts. Furthermore, the Policy and Governance Unit works collaboratively with departmental officials to fulfill the proactive publication requirement and oversees its compliance. Each unit is led by a manager who reports to the ATIP Director. The Operational Unit consist of two team leaders, one senior advisor, four advisors, two intake officers, and administrative officer and a clerical assistant. The Policy and Governance Unit consist of one senior advisor. In order to help meet the increase in volume and complexity of requests, the Division also engaged the support of three consultants during the reporting period. As of March 31, 2021, the ATIP Division was comprised of 15 officers.

Capacity development

Environment and Climate Change Canada remains committed to recruiting, training and maintaining a workforce that possesses specialized skills and that will continue to provide the best possible service to both internal and external clients.

During the reporting period, Environment and Climate Change Canada completed several staffing actions. This included the appointment of a Senior ATIP advisor, two junior ATIP advisors and an Administrative Officer.

Environment and Climate Change Canada continues to focus on developing capacity through its ATIP Professional Development Program. The program aims to train employees over a period of three to five years through a combination of competency-based training, professional development training and work assignments. Candidates enter the program at the PM-01 or PM-02 level and graduate as Senior ATIP Advisors at the PM-04 level. The program enables the ATIP Division to better manage increasing workloads while facilitating succession planning through the transfer of corporate memory and encourages staff to remain with the Department for a longer period of time. During the reporting period, two participants in the ATIP Professional Development Program were promoted to the next level and one new participant joined the program.

Delegation of Authority

Decision-making responsibility for the application of the various provisions of the Access to Information Act and the Privacy Act have been formally established and is outlined in the departmental Delegation of Authority Instrument found in Appendix B of this report.

The Delegation Order in effect during the time frame of this Report was approved by the Honourable Catherine McKenna, Minister of Environment and Climate Change, in January 2017.

Interpretation of the statistical report

Environment and Climate Change Canada’s Statistical Report on the Privacy Act is included in Appendix A of this report.

Between April 1, 2020, and March 31, 2021, Environment and Climate Change Canada received 45 requests under the Privacy Act. There were also 24 requests carried forward from the 2018–2019 reporting period, for a total of 69 active requests. In 2020–2021, a total of 37 requests were completed. Thirty-two (32) requests were carried forward to the next reporting period.

Trends

Environment and Climate Change Canada received 64 fewer requests under the Privacy Act in 2020–2021 than in the previous fiscal year; this represents a decrease of almost 60% in the number of privacy requests received. Environment and Climate Change Canada continued to note a trend in which privacy requests received this year were largely related to active labor relations and staffing matters. In some cases, it appears that the requests are filed to supplement existing processes/recourse mechanisms.

The number of requests under the Privacy Act received by Environment and Climate Change Canada from 2016-2017 to 2020–2021 is found in figure 1

Figure 1 – Privacy requests received, Privacy Act, 2016-2021

Bar chart. See text description below.
Text description - Figure 1
Reporting period Number of requests
2016-2017 55
2017-2018 30
2018-2019 62
2019-2020 109
2020-2021 45

Environment and Climate Change Canada completed 37 requests under the Privacy Act in 2020–2021. Figure 2 displays the number of requests under the Privacy Act completed by Environment and Climate Change Canada from 2016–2017 to 2020–2021. Overall, 33 of the privacy requests completed this fiscal year were closed within the legislative timelines. This represents an 86% compliance rate.

Figure 2 – Privacy requests closed, Privacy Act, 2016-2021

Bar chart. See text description below.
Text description - Figure 2
Reporting period Number of requests
2016-2017 60
2017-2018 24
2018-2019 61
2019-2020 96
2020-2021 37

Figure 3 shows the number of pages processed by the ATIP Division in processing requests under the Privacy Act from 2016–2017 to 2020–2021.

Figure 3 – Pages processed, Privacy Act, 2016-2021

Bar chart. See text description below.
Text description - Figure 3
Reporting period Number of pages
2016-2017 49,961
2017-2018 3,285
2018-2019 4,444
2019-2020 7,500
2020-2021 968

During the 2020–2021 reporting period, a total of 968 pages of records were retrieved and reviewed in response to privacy requests. This represents a decrease of 87% over the 2019–2020 fiscal year.

The number of pages disclosed by the ATIP Division in processing requests under the Privacy Act from 2016–2017 to 2020–2021 is found in figure 4.

Figure 4 – Pages disclosed, Privacy Act, 2016-2021

Bar chart. See text description below.
Text description - Figure 4
Reporting period Number of pages
2016-2017 8,939
2017-2018 1,041
2018-2019 2,427
2019-2020 3,337
2020-2021 309

Corrections

Paragraph 12(2)(a) of the Privacy Act gives individuals a right to request a correction of personal information about them held by the federal government.

No corrections were requested or made in the 2020–2021 reporting period.

Disclosure under Subsection 8(2)

Paragraphs 8(2)(e), (f), (g), and (m) of the Privacy Act permit the disclosure of personal information to various investigative/regulatory bodies or to Members of Parliament, or if disclosure is in the public interest.

No disclosures under subsection 8(2), including under paragraph 8(2)(m), were completed in the 2020–2021 reporting period.

Consultations

In 2020–2021, Environment and Climate Change Canada received one (1) privacy consultation from another government institution. The consultation, which consisted of 32 pages, was closed during the reporting period. The ATIP Division received 11 new internal consultations from labour relations to review investigation reports. In total 11 internal consultations were closed during the reporting period.

Costs

In 2020–2021, the total cost of administering the Privacy Act was $176,370. This included $166,270 for salaries and $10,100 for goods and services.

Training activities

The ATIP Division provides daily advice to departmental officials on the processing of ATIP requests as well as the interpretation of the Acts to ensure the efficient and consistent processing of all requests received by the Department.

As a result of the operational challenges posed by the COVID-19 pandemic, over the last year, the ATIP Division has focused on providing targeted training and assistance to help Environment and Climate Change Canada staff respond to requests. During the 2020-2021 fiscal year, the ATIP Division conducted five (5) formal information and training sessions that were attended by approximately 150 Environment and Climate Change Canada employees. The sessions included an overview of the Access to Information Act and the Privacy Act as well as a description of internal procedures and associated deadlines for responding to requests.

Impact of COVID-19 measures

The exceptional measures put in place to curb the spread of the novel coronavirus (COVID-19) and protect the health and safety of Canadians continued to necessitate significant changes to the operations of Environment and Climate Change Canada’s ATIP Division over the 2020-2021 reporting period.

Over the year, the ATIP Division undertook several initiatives to assist in adapting to the changing work environment and improve operations. In spring 2020, the ATIP Division developed and implemented a new process to manage electronic documents. As a result, it deployed new guidance to assist program staff to retrieve and prepare records in response to requests and worked with program officials to facilitate the continued processing of requests.

In summer 2020, ECCC acquired and began using epost Connect, a Canada Post tool that allows departments to provide electronic responses to larger requests securely (up to Protected B). This provided ECCC with additional flexibility to provide larger volume electronic responses to requesters and to resume consultations on larger or sensitive requests.

Recognizing the importance of access to information and privacy to Canadians, in fall 2020, ECCC updated its Business Continuity Plan to recognize ATIP Division as an essential service.

The rapid pace of business transformation within ECCC since March 2020 has also significantly impacted the policy workload within the ATIP Division. The ATIP Division has been called upon to provide advice on the collection, use, retention and disposal of personal information in order to help reduce the risks associated with dozens of new initiatives or updated business processes.

As most program officials and ATIP Division staff continued to work remotely, throughout the fiscal year, the retrieval, and processing of classified and hard copy records remained difficult. In addition, the capacity to conduct consultations with other government departments and third parties varied according to their ability to receive and process consultation packages. As a result, most requests processed over the 2020-2021 period were administrative in nature. When necessary, the ATIP Division processed electronic records in response to requests and opened a second request for paper records that will be processed once program officials return to work onsite.

Within the ATIP Division, there was an increased onsite presence towards the end of the fiscal year which allowed staff to continue processing files containing classified and paper records.

Over the upcoming year, ECCC’s ATIP Division will continue to refine its electronic retrieval processes. These process improvements, along with increased onsite presence are expected to stabilize ATIP performance.

Policies, guidelines, procedures and reporting

Policy framework

Environment and Climate Change Canada’s privacy policy framework was approved in November 2012. No changes were brought to the privacy policy framework in 2020-2021.

Reporting

The ATIP Division regularly monitors the timeliness and trends associated with the processing of requests through ongoing communication with branch and directorate liaison contacts. This includes providing performance reports on the status of branch retrievals to branch head offices on a regular basis. In addition, weekly reports on the number of requests received are provided to the Deputy Minister’s Office and to the Communications Branch. ATIP updates are also provided to Environment and Climate Change Canada’s Executive Management Committee.

Publicly accessible information and inquiry points

Info Source is a series of publications containing information on the Government of Canada and on the Government’s data collection activities. Info Source is intended to help the public access government information and to exercise their rights under the Access to Information Act and Privacy Act.

The ATIP Division is responsible for providing updates on Environment and Climate Change Canada’s activities and information holdings for publication in Info Source which is published on the Department’s website. While no changes were made to Environment and Climate Change Canada’s Info Source Chapter in 2020-2021, updates are planned for next fiscal year.

Environment and Climate Change Canada’s comprehensive website provides information on the Department’s policies, its organizational structure and the means to contact departmental officials. In accordance with the federal government’s policy of proactive disclosure, the Department’s website also allows access to internal evaluations and audits, as well as information on hospitality expenses, contracts and grants.

Environment and Climate Change Canada’s website also has an access to information and privacy webpage that provides background information on both the Access to Information Act and the Privacy Act. It also contains a Frequently Asked Questions section and links to access to information request forms, personal information request forms and summaries of completed access to information requests.

In order to facilitate public access to information and to comply with the Act, the Environment and Climate Change Canada Library has been designated a public reading room. The library is located on the 1st floor of the Place Vincent Massey Annex, 351 St. Joseph Boulevard, Gatineau, Quebec.

Online request service

Environment and Climate Change Canada has participated in the Treasury Board Secretariat Online Request Service Pilot Project since April 2014. This initiative makes the process of requesting government records simpler and more convenient by enabling Canadians to submit their ATIP requests and application fees online. In June 2019, the Department successfully migrated to the new Treasury Board Secretariat Online Request Service

Environment and Climate Change Canada received 35 Privacy Act requests online during the 2020-2021 reporting period. This represents 78% of the total number of privacy requests received by the Department.

Data sharing activities

The Department did not undertake any new internal or external data sharing activities in 2020–2021.

Exempt banks

Environment and Climate Change Canada has no exempt banks under the Privacy Act.

Privacy Impact Assessments

Privacy Impact Assessment (PIA) is a risk management process that helps institutions ensure they meet legislative requirements and identify the impacts of their programs and activities will have on individuals’ privacy. To fulfill its mandate, some of Environment and Climate Change Canada’s responsibilities require the collection, use and disclosure of personal information. As a trusted custodian of this information, the Department uses PIAs as a means of ensuring compliance with the legal requirements set out in the Privacy Act as well as adherence to Treasury Board of Canada Secretariat policies and directives. A PIA may not eliminate such risks altogether, but should help to identify and manage them. There is often more than one way of designing a project. A PIA can help identify the least privacy intrusive way of achieving a legitimate aim.

No PIAs were completed during this reporting period.

Protocol for non-administrative purposes

The COVID-19 pandemic resulted in an abrupt, widespread shift to remote working arrangements for public servants in all jurisdictions, as Canadians made every effort to stay home and practice physical distancing. On March 13, 2020, Environment and Climate Change Canada activated its departmental Business Continuity Management Pandemic Response Plan. As only critical workers who could not work remotely were authorized to report for duty in person, the vast majority of departmental employees were working remotely.

In order to assist departmental employees to set up their home workplace for wellness and success, the Department provided employees with the opportunity to enter the office to retrieve equipment, operational files and personal items. With a heightened health and safety posture in federal government buildings, the Department was required to find a method of monitoring low building occupancy rates to ensure that the appropriate social distancing measures were in place, when employees entered the building to collect equipment.

As a result, the ATIP Division conducted two privacy risk assessments under Environment and Climate Change Canada’s Protocol for Non-Administrative Purposes (Protocol) to support departmental officials shift to remote working arrangement for employees in all jurisdictions. In July 2020, the department implemented an Equipment Pick-Up App in order to allow safe access to building while keeping building occupancy rates low.

Recognizing the increased flexibility to access the workplace, in November 2020, the Equipment Pick-Up App was decommissioned and replaced by a Return to the Workplace App which is a tool that employees and managers use to ensure all health and safety protocols are respected. This application ensures that critical services staff and staff that are part of the first phase of return to worksites, can maintain proper physical distancing. The application helps to control the number of employees returning to work on each floor and ensure this number is adhering to the pre-determined limit of employees allowed by floor. The equipment pick up is now also be managed through the Return to Workplace application.

Two Protocols were completed during this reporting period.

Material privacy breaches

During the 2020-2021 fiscal year, Environment and Climate Change Canada had two (2) material privacy breaches. One breach involved the sharing of address information and the second breach, which occurred at the end of the reporting period, involved the theft of a laptop from an employee’s vehicle.

Complaints, audits, investigations and appeals

Applicants have the right to register a complaint with the Privacy Commissioner of Canada regarding any matter relating to the processing of a request.

During the 2020–2021 reporting period, there were three complaints filed against Environment and Climate Change Canada with the Office of the Privacy Commissioner (OPC) related to requests under the Privacy Act. Two complaints concerned extensions and one complaint concerned the delay in responding to a request.

One of the extension complaints was considered “not well founded” and closed during the reporting period.

In addition, Environment and Climate Change Canada received a Privacy Act compliance, Commissioner-initiated complaint related to ECCC’s involvement in a GCKey cyberattack. The investigation into this complaint was ongoing at the end of the reporting period.

The Department reviews the outcomes of all of the Privacy Commissioner investigations and where appropriate, incorporates lessons learned into business processes.

There were no recommendations raised by other Agents of Parliament during the reporting period.

Explanation of the results of investigations

Application/appeals to the Federal Court or Federal Court of Appeal

There were no applications or appeals to the Federal Court or Federal Court of Appeal under the Privacy Act during the 2020–2021 reporting period.

Appendix A: Statistical report on the Privacy Act

Name of institution: Environment and Climate Change Canada

Reporting period: 4/1/2020 to 3/31/2021

Section 1: Requests under the Privacy Act

1.1 Number of requests
Category Number of requests
Received during reporting period 45
Outstanding from previous reporting period 24
Total 69
Closed during reporting period 37
Carried over to next reporting period 32

Section 2: Requests closed during the reporting period

2.1 Disposition and completion time
Disposition of requests Completion time
1 to 15 days 16 to 30 days 31 to 60 days 61 to 120 days 121 to 180 days 181 to 365 days More than 365 days Total
All disclosed 0 1
2
0
0
0 0 3
Disclosed in part 0 0
2
1
1
1
1 6
All exempted 0 0 0 0 0 0 0 0
All excluded 0 0 0 0 0 0 0 0
No records exist 0 0
0
1
0 0 0 1
Request abandoned 26 1
0 0
0 0 0 27
Neither confirmed nor denied 0 0 0
0 0 0 0 0
Total 26 2
4
2
1
1
1 37
2.2 Exemptions
Section Number of requests
18(2) 0
19(1)(a) 0
19(1)(b) 0
19(1)(c) 0
19(1)(d) 0
19(1)(e) 0
19(1)(f) 0
20 0
21 0
22(1)(a)(i) 0
22(1)(a)(ii) 0
22(1)(a)(iii) 0
22(1)(b) 0
22(1)(c) 0
22(2) 0
22.1 0
22.2 0
22.3 0
22.4 0
23(a) 0
23(b) 0
24(a) 0
24(b) 0
25 0
26 5
27 1
27.1 0
28 0
2.3 Exclusions
Section Number of requests
69(1)(a) 0
69(1)(b) 0
69.1 0
70(1) 0
70(1)(a) 0
70(1)(b) 0
70(1)(c) 0
70(1)(d) 0
70(1)(e) 0
70(1)(f) 0
70.1 0
2.4 Format of information released
Paper Electronic Other
0 9
0

2.5 Complexity

2.5.1 Relevant pages processed and disclosed
Number of pages processed Number of pages disclosed Number of requests
968 309 36
2.5.2 Relevant pages processed and disclosed by size of requests
Disposition Less than 100
pages processed
101-500
pages processed
501-1000
pages processed
1001-5000
pages processed
More than 5000
pages processed
Number of requests Pages disclosed Number of requests Pages disclosed Number of requests Pages disclosed Number of requests Pages disclosed Number of requests Pages disclosed
All disclosed 3 17 0 0 0 0 0 0 0 0
Disclosed in part 5 113 0 0 1 179 0 0 0 0
All exempted 0 0 0 0 0 0 0 0 0 0
All excluded 0 0 0 0 0 0 0 0 0 0
Request abandoned 27 0 0 0 0 0 0 0 0 0
Neither confirmed nor denied 0 0 0 0 0 0 0 0 0 0
Total 35 130 0 0 1 179 0 0 0 0
2.5.3 Other complexities
Disposition Consultation required Legal advice sought Interwoven information Other Total
All disclosed 0 0 1 0 1
Disclosed in part 1 1 4 0 6
All exempted 0 0 0 0 0
All excluded 0 0 0 0 0
Request abandoned 0 0 0 0 0
Neither confirmed nor denied 0 0 0 0 0
Total 1 1 5 0 7

2.6 Closed requests

2.6.1 Number of requests closed within legislated timelines
Time period Requests closed within legislated timelines
Number of requests closed within legislated timelines 32
Percentage of requests closed within legislated timelines (%) 86.5

2.7 Deemed refusals

2.7.1 Reasons for not meeting legislated timelines
Number of requests closed past the legislated timelines Principal reason
Interference with operations / workload External consultation Internal consultation Other
5 1 1 0 3
2.7.2 Requests closed beyond legislated timelines (including any extension taken)
Number of days past legislated timelines Number of requests past legislated timeline where no extension was taken Number of requests past legislated timelines where an extension was taken Total
1 to 15 days 0 0 0
16 to 30 days 0 0 0
31 to 60 days 0 2 2
61 to 120 days 0 1 1
121 to 180 days 0 0 0
181 to 365 days 0 1 1
More than 365 days 0 1 1
Total 0 5 5
2.8 Requests for translation
Translation requests Accepted Refused Total
English to French 0 0 0
French to English 0 0 0
Total 0 0 0

Section 3: Disclosures under subsections 8(2) and 8(5)

3.1 Disclosures under subsections 8(2) and 8(5)
Paragraph 8(2)(e) Paragraph 8(2)(m) Subsection 8(5) Total
0 0 0 0

Section 4: Requests for correction of personal information and notations

4.1 Requests for correction of personal information and notations
Disposition for correction requests received Number
Notations attached 0
Requests for correction accepted 0
Total 0

Section 5: Extensions

5.1 Reasons for extensions and disposition of requests
Number of requests where an extension was taken 15(a)(i) Interference with operations 15 (a)(ii) Consultation 15(b)
Translation purposes or conversion
Further review required to determine exemptions Large volume of pages Large volume of requests Documents are difficult to obtain Cabinet Confidence Section (Section 70) External Internal
9 0 1 1 6 0 1 0 0
5.2 Length of extensions
Length of extensions 15(a)(i) Interference with operations 15 (a)(ii) Consultation 15(b)
Translation purposes or conversion
Further review required to determine exemptions Large volume of pages Large volume of requests Documents are difficult to obtain Cabinet Confidence Section (Section 70) External Internal
1 to 15 days 0 0 0 0 0 0 0 0
16 to 30 days 0 1 1 6 0 1 0 0
31 days or greater   0
Total 2 12 11 0 0 1 0 0

Section 6: Consultations received from other institutions and organizations

6.1 Consultations received from other Government of Canada institutions and other organizations
Consultations Other Government of Canada institutions Number of pages to review Other organizations Number of pages to review
Received during the reporting period 1 32 0 0
Outstanding from the previous reporting period 0 0 0 0
Total 1 32 0 0
Closed during the reporting period 1 32 0 0
Carried over to the next reporting period 0 0 0 0
6.2 Recommendations and completion time for consultations received from other Government of Canada institutions
Recommendation Number of days required to complete consultation requests
1 to 15 days 16 to 30 days 31 to 60 days 61 to 120 days 121 to 180 days 181 to 365 days More than 365 days Total
All disclosed 0 0 0 0 0 0 0 0
Disclosed in part 0 0 1 0 0 0 0 1
All exempted 0 0 0 0 0 0 0 0
All excluded 0 0 0 0 0 0 0 0
Consult other institution 0 0 0 0 0 0 0 0
Other 0 0 0 0 0 0 0 0
Total 0 0 1 0 0 0 0 1
6.3 Recommendations and completion time for consultations received from other organizations
Recommendation Number of days required to complete consultation requests
1 to 15 days 16 to 30 days 31 to 60 days 61 to 120 days 121 to 180 days 181 to 365 days More than 365 days Total
All disclosed 0 0 0 0 0 0 0 0
Disclosed in part 0 0 0 0 0 0 0 0
All exempted 0 0 0 0 0 0 0 0
All excluded 0 0 0 0 0 0 0 0
Consult other institution 0 0 0 0 0 0 0 0
Other 0 0 0 0 0 0 0 0
Total 0 0 0 0 0 0 0 0

Section 7: Completion time of consultations on cabinet confidences

7.1 Requests with Legal Services
Number of days Fewer than 100 pages processed 101-500 pages processed 501-1000
pages processed
1001-5000
pages processed
More than 5000
pages processed
Number of requests Pages disclosed Number of requests Pages disclosed Number of requests Pages disclosed Number of requests Pages disclosed Number of requests Pages disclosed
1 to 15 0 0 0 0 0 0 0 0 0 0
16 to 30 0 0 0 0 0 0 0 0 0 0
31 to 60 0 0 0 0 0 0 0 0 0 0
61 to 120 0 0 0 0 0 0 0 0 0 0
121 to 180 0 0 0 0 0 0 0 0 0 0
181 to 365 0 0 0 0 0 0 0 0 0 0
More than 365 0 0 0 0 0 0 0 0 0 0
Total 0 0 0 0 0 0 0 0 0 0
7.2 Requests with Privy Council Office
Number of days Fewer than 100 pages processed 101-500 pages processed 501-1000
pages processed
1001-5000
pages processed
More than 5000
pages processed
Number of requests Pages disclosed Number of requests Pages disclosed Number of requests Pages disclosed Number of requests Pages disclosed Number of requests Pages disclosed
1 to 15 0 0 0 0 0 0 0 0 0 0
16 to 30 0 0 0 0 0 0 0 0 0 0
31 to 60 0 0 0 0 0 0 0 0 0 0
61 to 120 0 0 0 0 0 0 0 0 0 0
121 to 180 0 0 0 0 0 0 0 0 0 0
181 to 365 0 0 0 0 0 0 0 0 0 0
More than 365 0 0 0 0 0 0 0 0 0 0
Total 0 0 0 0 0 0 0 0 0 0

Section 8: Complaints and investigations notices received

8.1 Complaints and investigations notices received
Section 31 Section 33 Section 35 Court action Total
3 3 0 0 6

Section 9: Privacy Impact Assessments (PIA) and Personal Information Banks (PIB)

9.1 Privacy Impact Assessments
Number of PIA(s) completed
0
9.2 Personal Information Banks
Active Created Terminated Modified
63 0 0 0

Section 10: Material privacy breaches

10.1 Material privacy breaches
Material privacy breaches reported to Number
TBS 1
OPC 1

Section 11: Resources related to the Privacy Act

11.1 Costs
Expenditures - Amount
Salaries - $166,270
Overtime - $0
Goods and Services - $10,100
  • Professional services contracts
$10,100 -
  • Other
0 -
Total - $176,370
11.2 Human resources
Resources Person years dedicated to privacy activities
Full-time employees 1.500
Part-time and casual employees 0.000
Regional staff 0.000
Consultants and agency personnel 0.000
Students 0.000
Total 1.500

Note: Enter values to three decimal places.

Supplemental Statistical Report on the Access to Information Act and Privacy Act

Name of institution:

Reporting period: 2020-04-01 to 2021-03-31

Section 1: Capacity to receive requests

Enter the number of weeks your institution was able to receive ATIP requests through the different channels.
Capacity to receive requests Number of weeks
Able to receive requests by mail 46
Able to receive requests by email 52
Able to receive requests through the digital request service 52

Section 2: Capacity to process records

2.1 Enter the number of weeks your institution was able to process paper records in different classification levels.
Classification level No capacity Partial capacity Full capacity Total
Unclassified paper records 6 46 0 52
Protected B paper records 6 46 0 52
Secret and top secret paper records 6 46 0 52
2.2 Enter the number of weeks your institution was able to process electronic records in different classification levels.
Classification level No capacity Partial capacity Full capacity Total
Unclassified electronic records 0 0 52 52
Protected B electronic records 0 0 52 52
Secret and top secret electronic records 6 46 0 52

Appendix B: Designation order instrument

Access to Information and Privacy Delegation Order

The Minister of the Environment, pursuant to section 73 of the Access to Information Act and section 73 of the Privacy Act, hereby designates the persons holding the positions set out in the schedule hereto, or the persons occupying on an acting basis those positions, to exercise the powers, duties and functions of the Minister of the Environment as the head of Environment and Climate Change Canada, under the provisions of the Act and related regulations set out in the schedule opposite each position. This designation replaces all previous delegation orders.

Schedule
Position Access to Information Act and Regulations Privacy Act and Regulations
Deputy Minister of the Environment Full authority Full authority
Associate Deputy Minister of the Environment Full authority Full authority
Director General, Corporate Secretariat Full authority Full authority
Director, Access to Information and Privacy Full authority Full authority
Manager, Access to Information and Privacy Full authority Full authority
Team Leader, Access to Information and Privacy 7(a), 8, 9, 11 15

Dated, at the City of Gatineau, Quebec, this 11th day of January 2017

(signed)

Catherine McKenna
Minister of the Environment and Climate Change Canada

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