Part 4

Documentation

4.1 For the purposes of this Part to these regulations
"complete" means, in the case of the generator, the need to include a registration number in Part A

"copy" means in paper or electronic format

"send" means by hand delivery, registered mail, facsimile or by electronic data exchange by means of a system compatible with that used by Environment Canada.

"sign" means actual signature applied to a paper copy or an electronic signature.

4.2 (1) When hazardous waste or hazardous recyclable material is in a quantity subject to these Regulations and is to be moved from one province to another for any of the disposal operations or recycling operations set out in Schedule 1, the movement within Canada of that hazardous waste or hazardous recyclable material must be documented using an "Environmental Control Document" in the form as set out in Schedule 5.

(2) Every Environmental Control Document completed in accordance with this Part, shall have a unique reference number assigned by Environment Canada and shall have all information legibly and indelibly printed on all copies.

4.3 (1) Before any interprovincial movement of a quantity of hazardous waste or hazardous recyclable material, as the case may be, is undertaken, the generator.

  1. must complete, sign and date Part A of an Environmental Control Document listing the quantity of each hazardous waste or hazardous recyclable material as precisely as possible that is intended to be moved in one "means of transport"(as per TDGA, 1992);
  2. must deliver or cause to be delivered to the initial "authorized" carrier designated to transport the hazardous waste or hazardous recyclable material the Environmental Control Document referred to in Paragraph (a);and
  3. must send a copy after Part A and Part B are completed to Environment Canada

(2) Before a designated carrier accepts for a transport a quantity of hazardous waste or hazardous recyclable material referred to in Part A of the Environmental Control Document, the carrier shall ensure that Part A is complete and signed by the generator and shall complete and sign Part B.

(3) When a designated carrier completes the transport within Canada of the hazardous waste or hazardous recyclable material and delivers the hazardous waste or hazardous recyclable material to the intended receiver identified by the generator in Part A of the Environmental Control Document, he shall ensure that the Environmental Control Document is delivered to the receiver.

4) The intended receiver, upon acceptance of the hazardous waste or hazardous recyclable material shall

  1. complete and sign Part C of the Environmental Control Document;
  2. send a completed and signed copy to Environment Canada; and
  3. send a completed and signed copy to the carrier and the generator.

(5) Each generator and receiver shall send the copies as required of the Environmental Control Document within 3 business days.

(6) Each generator, carrier and receiver shall retain their copies for two years.

4.4 A movement within Canada of hazardous recyclable material may be undertaken without completing an Environmental Control Document if

  1. the competent government authority in the province of origin and the province of destination have alternate environmental control mechanisms in place ; or
  2. a permit of equivalent environmental safety referred to in Part V has been issued for the hazardous recyclable material.

4.5 (1) Where more than one generator contributes any quantity to the total of hazardous waste or hazardous recyclable material on a means of transport operated by a designated carrier;

  1. the conditions in section 4.3 may be followed or
  2. the carrier or receiver shall complete the Part A of the Environmental Control Document with the description of the hazardous waste or hazardous recyclable material, including the words "multiple generators" and attach to the Environmental Control Document a list containing the required information to meet the requirements for a shipping document as set out in section 3.5 of Part 3 of the Transportation of Dangerous Goods Regulations, and signed by each generator when each quantity of hazardous waste or hazardous recyclable material is added to the means of transport;
  3. the carrier ensures that a receipt or invoice is presented to the generator at the time the hazardous waste or hazardous recyclable material is transferred to the possession of the carrier, and that the receipt meets the requirements for a shipping document as set out in section 3.5 of Part 3 of the Transportation of Dangerous Goods Regulations; and
  4. the unique Environmental Control Document number shall be included on the attachment(s) and invoices or receipts.

2) Subsection (1) is only permitted in cases where each generator contributes the same hazardous waste or hazardous recyclable material to the means of transport.

(3) Despite subsections (1) and (2), a means of transport may contain hazardous waste or hazardous recyclable material that is not part of the quantity documented in the multiple generators attachment.

4.6 (1) Where more than one carrier is to be used to complete the interprovincial movement within Canada of a means of transport containing hazardous waste or hazardous recyclable material, the initial carrier shall attach a copy of Attachment No.1 in the form as set out in Schedule 5 to the Environmental Control Document at the time that he completes, signs and dates Part B of the Environmental Control Document in accordance with subsection 4.2(2).

(2) When a subsequent carrier accepts the quantity of hazardous waste or hazardous recyclable material referred to in subsection (1) for transport, each subsequent carrier shall complete the information in Attachment No.1 and shall ensure that the Environmental Control Document together with the completed Attachment No.1 accompanies the hazardous waste or hazardous recyclable material to every other carrier, if required, or to the intended receiver designated in Part A of the Environmental Control Document.

4.7 (1) A copy of the Environmental Control Document that will also be used as a shipping document in accordance with the Transportation of Dangerous Goods Regulations must remain with the means of transport at all times that it contains hazardous waste or hazardous recyclable material and until such time as the means of transport is empty, cleaned or purged of all residues of hazardous waste or hazardous recyclable material.

(2) Despite subsection (1), an additional copy of the completed environmental control document with the words "residue" or "residue last contained" added as appropriate, may be used after the means of transport containing the hazardous waste or hazardous recyclable material has been unloaded at the designated receiver's location.

4.8 Where the hazardous waste or hazardous recyclable material is contained in a means of transport that is to be transported by rail, the Environmental Control Document with the means of transport may be substituted by a train manifest or consist if the information required by the Environmental Control Document is included in the train manifest or consist and the Environmental Control Document set out in Schedule 5 is forwarded to a subsequent carrier if required or the intended receiver for completion in accordance with these regulations.

4.9 An Environmental Control Document completed in accordance with these Regulations shall/may constitute a "shipping document" in accordance with the Transportation of Dangerous Goods Regulations.

4.10 During the interprovincial movement of hazardous waste or hazardous recyclable material where the Environmental Control Document also constitutes a "shipping document" the Environmental Control Document shall be subject to the requirements of the Transportation of Dangerous Goods Regulations for "location of a shipping document during transport".

Report a problem or mistake on this page
Please select all that apply:

Thank you for your help!

You will not receive a reply. For enquiries, contact us.

Date modified: