2015-2016 Annual report: reducing regulatory administrative burden and improving service and predictability

Minister’s message
Introduction
One-for-One Rule
Other reforms
Appendix A: detailed findings on the application of the One-for-One Rule
Appendix B: summary findings on the One-for-One Rule
Appendix C: summary findings on the small business lens
Appendix D: summary findings on service standards for high-volume regulatory authorizations
Appendix E: summary findings on the Administrative Burden Baseline
Appendix F: summary findings on forward regulatory plans
Appendix G: summary findings on interpretation policies
Appendix H: portfolio ratings for all reform areas
Footnotes

Minister’s message

As the Minister responsible for federal regulatory policy, I am pleased to provide Canadians with an update on the implementation of federal government initiatives to reduce regulatory administrative burden and improve service and predictability. Overall, Canada’s federal regulatory regime is now more open and transparent, which benefits everyone.

The Cabinet Directive on Regulatory Management, the cornerstone of Canada’s regulatory regime, is undergoing a review, and this process presents a unique opportunity to consider improvements to the federal regulatory policy framework that advance and protect the public interest. We are starting from a strong foundation as noted by the Organisation for Economic Co-operation and Development (OECD), which scores Canada as above the OECD average for all OECD indicators of regulatory policy and governance.^{Footnote 1}

This is an ambitious and challenging agenda but one that I am confident will realize benefits for all Canadians.

Original signed by:

The Honourable Scott Brison
President of the Treasury Board

Introduction

This is the fourth annual report on reducing regulatory administrative burden and improving service and predictability; the previous three annual reports were referred to as the Annual Scorecard Report. This report also meets the legislative annual reporting requirement of the Red Tape Reduction Act. It covers six initiatives that have been implemented over the years:

the One-for-One Rule, which seeks to control the growth of regulatory administrative burden on business arising from regulations
the small business lens, which requires a sensitivity to small business impacts in the design of regulations
service standards for high-volume regulatory authorizations and public reporting on regulators’ performance against those standards
forward regulatory plans, where departments and agencies post regulatory proposals expected over the next 24-month period, as well as opportunities for stakeholders to engage regulators on the proposed initiatives
interpretation policies, which give businesses clarity on how regulators interpret regulations
an Administrative Burden Baseline, which counts and discloses the total number of administrative requirements imposed by regulations on businesses

One-for-One Rule

The One-for-One Rule (the Rule) seeks to control the growth of administrative burden on business arising from regulations. When a new or amended regulation increases the administrative burden on business, the Rule requires regulators to offset an equal amount of administrative burden cost. As well, the Rule also requires regulators to remove an existing regulation each time they introduce a new regulation that imposes new administrative burden on business.

The Rule applies to all regulatory changes that impose new administrative burden costs on business. There are, however, three circumstances where the Treasury Board may exempt regulations from the application of the Rule:

regulations related to tax or tax administration
regulations where Her Majesty in right of Canada has no discretion regarding the requirements that must be included in the regulation due to international or legal obligations, including the imposition of international sanctions or the implementation of Supreme Court of Canada decisions
regulations in emergency, unique or exceptional circumstances, including if compliance with the Rule’s requirements would compromise public health, public safety or the Canadian economy

In 2014, the Red Tape Reduction Act gave the One-for-One Rule the force of law. The act and its associated regulations also require that an annual report on the application of the One-for-One Rule be published.

The main findings on changes in administrative regulatory burden and the overall number of regulations for the current reporting year (2015 to 2016) are as follows:

88% of final regulatory changes that were approved by the Governor in Council and non-Governor in Council authorities published in the Canada Gazette either reduced or did not impose any new administrative burden on business
annual net administrative burden to business was reduced by approximately $6.3 million
13 regulations were repealed, resulting in a total net reduction of 12 regulations from the stock of federal regulations

Since the 2012 to 2013 fiscal year, the year the One-for-One Rule was introduced, there are 32 fewer net regulations and approximately a $30 million decrease in net administrative burden.

Although the statistics cover the period that the Rule has been in place (that is, since the 2012 to 2013 fiscal year), it is difficult to determine what proportion of the savings realized and the net reduction in regulations can be directly attributed to the Rule’s application. This is because departments and agencies were already engaging in burden and/or regulatory title reduction efforts.

Details of the findings on the application of the One-for-One Rule in the 2015 to 2016 fiscal year are provided in Appendix A. A one-page summary of the findings is found in Appendix B.

Other reforms

In addition to the One-for-One Rule, the following reform areas are assessed annually. An overview of the results achieved for each reform area for the 2015 to 2016 fiscal year are provided in snapshot format in Appendices C to G. Assessment results by federal portfolio or entity are provided in Appendix H.

Small business lens

The purpose of the small business lens is to require sensitivity to small business impacts in the regulatory development process. Consultation and analysis help develop a clear understanding of business realities at the earliest stages of regulatory design.

The lens applies to regulatory proposals that impact small business and have nationwide cost impacts of over $1 million annually. The key statistical summary findings are in Appendix C.

Service standards for high-volume regulatory authorizations

Service standards provide businesses with a clear indication of how long it will normally take to obtain a decision from a regulator, allowing stakeholders to factor these timelines into their planning. Departments and agencies are required to post service standards and service performance for high-volume regulatory authorizations on their acts and regulations web pages.

In addition to timeliness standards and service targets, regulators are required to establish a feedback mechanism so that Canadians can raise service issues if expectations have not been met. Providing feedback on the service that businesses receive when they apply for an authorization can help regulators improve service and recalibrate their timeliness commitments over time.

Over the years, the threshold for developing and publishing service standards has shifted. It now requires that regulators publish service standards for a much larger number of regulatory authorizations. Departments and agencies must also keep their public lists of service standards up to date. The key statistical summary findings are in Appendix D.

Administrative Burden Baseline

The Administrative Burden Baseline (ABB) provides Canadians with a metric on the total number of requirements in federal regulations and associated forms that impose administrative burden on business. The baseline is to be updated annually, contributing to the openness and transparency of the federal regulatory system.

The ABB was introduced in the 2014 to 2015 fiscal year and now provides Canadians with information on 38 departments and agencies. The key statistical summary findings are in Appendix E.

Forward regulatory plans

Forward regulatory plans describe anticipated regulatory changes or proposals that a department or agency intends to bring forward over the next 24-month period. Federal departments and agencies make their forward regulatory plans publicly available on their acts and regulations web pages, giving businesses and other stakeholders a notice of upcoming regulations that impact them and an opportunity to engage regulators on regulatory design and plan for implementation.

This information is updated by departments and agencies every six months. The key statistical summary findings are in Appendix F.

Interpretation policies

Interpretation policies help make regulations and compliance requirements easier to understand by outlining the commitments, practices and tools to be applied by regulators when providing Canadians and businesses with information and guidance on regulatory obligations to be met. This helps reduce administrative burden on Canadians and businesses in particular, who might otherwise expend additional time and resources to interpret regulatory requirements.

As of March 31, 2015, departments and agencies have been required to post improvement priorities, based on consultations with their stakeholders. This year, departments and agencies were assessed on their state of readiness to meet the deadline of March 31, 2017, which requires them to update Canadians on progress achieved in implementing improvement priorities. The key statistical summary findings are in Appendix G.

Appendix A: detailed findings on the application of the One-for-One Rule

**Table A: list of final regulatory changes with administrative burden implications under the One-for-One Rule published in the Canada Gazette, Part II, in the 2015 to 2016 fiscal year**
Portfolio	Regulation	Publication date	Net in ($)	Net out ($)
Employment and Social Development	Policy Committees, Work Place Committees and Health and Safety Representatives Regulations, SOR/2015-164	July 1, 2015	N/A	$756,532
Employment and Social Development	Regulations Amending the On Board Trains Occupational Safety and Health Regulations, SOR/2015-143	July 1, 2015	$72,304	N/A
Environment and Climate Change	Regulations Amending the On-Road Vehicle and Engine Emission Regulations and Other Regulations Made Under the Canadian Environmental Protection Act, 1999, SOR/2015-186	July 29, 2015	$5,534	N/A
Environment and Climate Change	Regulations Amending the Sulphur in Gasoline Regulations, SOR/2015-187	July 29, 2015	$67,698	N/A
Fisheries and Oceans	Aquaculture Activities Regulations, SOR/2015-177 (ministerial regulation)	July 15, 2015	$409,513	N/A
Health	Regulations Amending the Narcotic Control Regulations and the Marihuana for Medical Purposes Regulations (Communication of Information), SOR/2015-132	June 17, 2015	$1,465	N/A
Health	Potable Water on Board Trains, Vessels, Aircraft and Buses Regulations, SOR/2016-43	March 23, 2016	$29,000	N/A
Health	Order Amending Schedule I to the Controlled Drugs and Substances Act (Tapentadol), SOR/2015-190	July 29, 2015	$4,787	N/A
Innovation, Science and Economic Development	Regulations Amending the Canada Small Business Financing Regulations, SOR/2016-018	March 9, 2016	N/A	$19,087
Natural Resources	Packaging and Transport of Nuclear Substances Regulations, 2015, SOR/2015-145	July 1, 2015	N/A	$33,973
Public Safety	Regulations Amending Certain Regulations Made Under the Customs Act, SOR/2015-90	May 6, 2015	N/A	$8,000,000
Public Safety	Regulations Amending the Passenger Information (Customs) Regulations, SOR/2016-035	March 23, 2016	$2,293,297	N/A
Public Safety	Regulations Amending the Immigration and Refugee Protection Regulations, SOR/2016-037	March 23, 2016	$224,311	N/A
Transport	Regulations Amending the Canadian Aviation Security Regulations, 2012 (Enhanced Access Controls), SOR/2016-039	July 29, 2015	$2,869	N/A
Transport	Regulations Amending the Canadian Aviation Regulations (Parts I, VI and VII: Flight Attendants and Emergency Evacuation), SOR/2015-127	June 17, 2015	$2,688	N/A
Transport	Regulations Amending the Vessels Registry Fees Tariff and the Vessel Registration and Tonnage Regulations, SOR/2015-99	May 20, 2015	N/A	$572,046
Total			$3,113,466	$9,381,638
Administrative burden balance for the 2015 to 2016 fiscal year			-$ 6,268,172

**Table B: new regulatory titles and repealed regulations in the 2015 to 2016 fiscal year**
Portfolio	Regulation	Net impact on regulatory stock
Table 1 Notes Table 1 Note 1 This is a ministerial regulation made by the Minister of Agriculture and Agri-Food, pursuant to sections 14 and 55 of the Health of Animals Act. Return to table 1 note 1 referrer Table 1 Note 2 This regulation was repealed by the Regulations Amending Certain Regulations Made Under the First Nations Fiscal Management Act (SOR/2016-29). Return to table 1 note 2 referrer
New regulatory titles that have administrative burden
Fisheries and Oceans	Aquaculture Activities Regulations (SOR/2015-177)	1
Subtotal		1
Repealed regulations
Agriculture and Agri-Food	The Regulations Amending and Repealing Certain Regulations Made Under the Health of Animals Act (SOR/2015-142)^{table 1 note 1} repealed the following regulations: The Prairie Dog and Certain Other Rodents Importation Prohibition Regulations The Honeybee Importation Prohibition Regulations, 2004 The Regulations Repealing Certain Regulations Made Under the Farm Income Protection Act (Miscellaneous Program) (SOR/2015-72) repealed the following regulations: The 1985 Potatoes Stabilization Regulations The Apple Stabilization 1977 Regulations The Apple Stabilization Regulations, 1980 The Apple Stabilization Regulations, 1982-83 The Apple Stabilization Regulations, 1983 and 1984 The Apricot Stabilization Regulations, 1977 The Apricot Stabilization Regulations, 1982 The Barley 1987 Period Stabilization Regulations The Barley Stabilization Regulations, 1977-78 The Beef Calf Stabilization Regulations	(12)
Indigenous and Northern Affairs	The First Nations Rates and Expenditure Laws Timing Regulations^{table 1 note 2}	(1)
Subtotal		(13)
Total net impact on regulatory stock for the 2015 to 2016 fiscal year		(12)
New regulations that simultaneously repealed and replaced existing regulations
Health	The Potable Water on Board Trains, Aircrafts and Buses Regulations (SOR/2016-043) replaced the Potable Water Regulations for Common Carriers	0
Employment and Social Development	The Policy Committees, Work Place Committees and Health and Safety Representatives Regulations (SOR/2015-164) replaced the Safety and Health Committees Regulations.	0
Natural Resources	The Packaging and Transport of Nuclear Substances Regulations, 2014 (SOR-2014-145) replaced the Packaging and Transport of Nuclear Substances Regulations	0
Total net impact on regulatory stock for the 2015 to 2016 fiscal year		0

**Table C: regulatory changes exempted from the One-for-One Rule and published in the Canada Gazette, Part II, in the 2015 to 2016 fiscal year**
Portfolio	Regulations	Statutory orders and regulations number	Publication date	Exemption type
Canada Revenue Agency	Regulations Amending the Income Tax Regulations (Mandatory Electronic Filing: Prescribed Information Returns)	SOR/2015-140	July 1, 2015	Tax or tax administration
Canada Revenue Agency	Regulations Amending the Income Tax Regulations (Withholding of Income Tax on Payments from Registered Disability Savings Plans)	SOR/2016-30	March 9, 2016	Tax or tax administration
Environment and Climate Change	Regulations Amending the Wild Animal and Plant Trade Regulations	SOR/2015-81	April 22, 2015	Non-discretionary obligations
Finance	Regulations Amending the Income Tax Regulations (Accelerated Capital Cost Allowance for Facilities Used to Liquefy Natural Gas)	SOR/2015-117	June 17, 2015	Tax or tax administration
Global Affairs	Regulations Amending the Freezing Assets of Corrupt Foreign Officials (Tunisia and Egypt) Regulations	SOR/2015-152	July 1, 2015	Unique, exceptional circumstances
Global Affairs	Regulations Amending the Special Economic Measures (Ukraine) Regulations	SOR/2015-179	July 15, 2015	Unique, exceptional circumstances
Global Affairs	Regulations Implementing the United Nations Resolution on South Sudan	SOR/2015-165	July 1, 2015	Non-discretionary obligations
Global Affairs	Regulations Amending the Special Economic Measures (Russia) Regulations	SOR/2015-178	July 15, 2015	Unique, exceptional circumstances
Global Affairs	Regulations Amending the Regulations Implementing the United Nations Resolutions on Iran	SOR/2016-14	February 24, 2016	Non-discretionary obligations
Global Affairs	Regulations Amending the Special Economic Measures (Iran) Regulations	SOR/2016-15	February 24, 2016	Unique, exceptional circumstances
Public Safety	Regulations Amending the Regulations Establishing a List of Entities	SOR/2015-175	June 29, 2015	Unique, exceptional circumstances

Appendix B: summary findings on the One-for-One Rule

Appendix C: summary findings on the small business lens

Appendix D: summary findings on service standards for high-volume regulatory authorizations

Appendix E: summary findings on the Administrative Burden Baseline

Appendix F: summary findings on forward regulatory plans

Appendix G: summary findings on interpretation policies

Appendix H: portfolio ratings (all reform areas)

**Rating explanation**
	Full compliance demonstrated for most or all commitments and guidance requirements
	Generally in compliance with commitments and guidance requirements; minor corrective actions are required
	Some compliance demonstrated with commitments and guidance requirements; moderate corrective actions are required
	Significant compliance issues evident with commitments and guidance requirements; major corrective actions are required
	Inadequate compliance demonstrated with commitments and guidance requirements

Regulatory portfolio/ entity assessed	Regulatory reforms: ratings
Regulatory portfolio/ entity assessed	One-for-One Rule	Small business lens	Forward regulatory plan	Service standards	Administrative Burden Baseline	Interpretation policies
Table 2 Notes Table 2 Note 1 Denotes a Government of Canada institution that was assessed separately from its governing organization and was assigned its own rating, at the request of the pertinent minister. Return to table 2 note * referrer
Agriculture and Agri-Food Portfolio	N/A	N/A				High
Canada Revenue Agency		N/A		N/A		High
Canadian Heritage	N/A	N/A				High
Public Service Commission of Canada^{table 2 note *}	N/A	N/A		N/A	N/A	N/A
Environment and Climate Change Canada		N/A				High
Canadian Environmental Assessment Agency^{table 2 note *}	N/A	N/A		N/A		High
Parks Canada	N/A	N/A				High
Department of Justice Canada	N/A	N/A		N/A	N/A	N/A
Finance Portfolio		N/A				High
Fisheries and Oceans Canada		N/A				High
Global Affairs Canada		N/A				High
Health Portfolio						High
Canadian Food Inspection Agency^{table 2 note *}	N/A	N/A				Medium
Employment and Social Development Portfolio				N/A		High
Immigration, Refugees and Citizenship Canada	N/A	N/A				High
Indigenous and Northern Affairs Canada	N/A	N/A				Low
Innovation, Science and Economic Development Portfolio		N/A				High
Natural Resources Portfolio		N/A				Medium
Public Safety Portfolio						Medium
Public Services and Procurement Canada	N/A	N/A				High
Treasury Board of Canada Secretariat	N/A	N/A		N/A		N/A
Transport Canada						Medium
Atlantic Pilotage Authority Canada^{table 2 note *}	N/A	N/A			N/A	N/A
Canadian Transportation Agency^{table 2 note *}	N/A	N/A	N/A			High
Veterans Affairs Canada	N/A	N/A		N/A	N/A	High

Page details

Date modified:: 2016-12-30

2015-2016 Annual report: reducing regulatory administrative burden and improving service and predictability

Table of Contents

Minister’s message

Introduction

One-for-One Rule

Other reforms

Small business lens

Service standards for high-volume regulatory authorizations

Administrative Burden Baseline

Forward regulatory plans

Interpretation policies

Appendix A: detailed findings on the application of the One-for-One Rule

Table 1 Notes

Appendix B: summary findings on the One-for-One Rule

Title:

First row:

Scope

Assessment of the One-for-One Rule: 11 portfolios, 43 regulations

Second row:

Regulatory activities

Repeals/new regulations

Types of exemptions

Net reduction in administrative burden costs: $6,268,172

Third row:

Assessment results

Key findings

Generally in compliance; minor corrective actions are required:

Appendix C: summary findings on the small business lens

Title:

First row:

Scope

Small business lens assessment: 4 federal portfolios were evaluated on 11 proposed and final regulations

Second row:

Regulatory activities

Third row:

Assessment results

Full compliance with requirements:

Key findings

Generally in compliance; minor corrective actions are required:

Appendix D: summary findings on service standards for high-volume regulatory authorizations

Title:

First row:

Scope

Service standards assessment: 18 portfolios

Second row:

Regulatory activities

Third row:

Assessment results

Key findings

Appendix E: summary findings on the Administrative Burden Baseline

Title:

First row:

Scope

The Administrative Burden Baseline (ABB) assessment: 38 departments/agencies reporting under 21 portfolios

Second row:

Regulatory activities

Top 5 changes in ABB

Third row:

Assessment results

Key results

Appendix F: summary findings on forward regulatory plans

Title:

First row:

Scope

Forward regulatory plan assessment: 25 portfolios, 39 forward regulatory plans, almost 500 regulatory initiatives

Second row:

Regulatory activities

Third row:

Assessment results

Excellent compliance overall

Appendix G: summary findings on interpretation policies

Title:

First row:

Scope

Entities assessed (number in parentheses indicates number of interpretation policies assessed for that portfolio)

Second row:

Assessment process

Readiness assessment process

Readiness assessment questionnaire

Third row: