Terms of Reference – Federal/Provincial/Territorial Committee on Pest Management and Pesticides (FPT-CPMP)

1. Vision

The Federal/Provincial/Territorial Committee on Pest Management and Pesticides (FPT-CPMP) will work to harmonize pesticides and pest management regulatory and education activities across Canada. The FPT-CPMP will focus its effort on risk reduction programs that protect Canadian's health and the environment, agricultural, forestry and economic interests and enhance access to lower risk products.

2. Mandate

2.1. The primary roles of the FPT-CPMP are to:

  • 2.1.1. Strengthen federal/provincial/territorial relationships in the area of pest management and pesticides.
  • 2.1.2. Promote information exchange in the area of pest management and pesticides.
  • 2.1.3. Provide advice and direction to federal, provincial and territorial governments on programs, policies and issues for pesticides with the aim of enhancing sustainable pest management practices, and seek harmonization where applicable in programs and policies.

2.2. The responsibilities of the FPT-CPMP member are to:

  • 2.2.1. Work co-operatively towards the common vision
  • 2.2.2. Attend the FPT-CPMP face to face meetings
  • 2.2.3. Participate on teleconferences
  • 2.2.4. Share provincial/territorial relevant information on pesticides and pest management
  • 2.2.5. Take the lead on designated projects and action items
  • 2.2.6. Provide comments and inputs to proposed documents in a timely fashion.

3. Membership

3.1. The FPT-CPMP will include:

  • 3.1.1. Two representatives designated by Health Canada Pest Management Regulatory Agency (HC-PMRA) including the federal co-chair.
  • 3.1.2. Two representatives for each of the provincial and territorial governments as designated by their jurisdictions.
  • 3.1.3. A representative designated by Environment Canada.
  • 3.1.4. A representative designated by the Pest Management Centre of Agriculture and Agri-Food Canada.
  • 3.1.5. A representative from the Association of American Pesticide Control Officials (observer).
  • 3.1.6. Any additional representative(s) from other jurisdiction(s) may be accepted with the approval of the FPT-CPMP as needed.

3.2. Members are designated as long as required by their jurisdiction.

4. Reporting Relationships

4.1. FPT-CPMP members are responsible for reporting FPT activities to their respective senior officials.

4.2. The FPT-CPMP will report its activities to the FPT-CPMP on Health and the Environment (FPT-CHE) and the FPT Committee of Agriculture Associate Deputy Ministers (ADM).

4.3. The current FPT-CPMP provincial/territorial co-chair will sit on the Pest Management Advisory Council (PMAC) of HC-PMRA for one-year term as an observer. The first past provincial/territorial co-chair will sit on PMAC for a one-year term as a full member. Therefore, two FPT-CPMP provincial co-chairs will attend PMAC meetings at the same time. In the event this co-chair is unable to attend the PMAC meeting, the FPT-CPMP will designate a provincial/territorial alternate from the host province.

5. Decision Making

5.1. The FPT-CPMP members will work towards building a consensus to reach a common decision.

5.2. When major decisions are scheduled to be taken, FPT members will try to have the authority within their jurisdiction ahead of time.

6. Communication

6.1. A communique of the annual meeting will be made available to the public on the HC-PMRA web site.

6.2. An annual report, communique, work plan and action item list will be distributed to FPT-CPMP members after the annual meeting.

7. Stakeholders

7.1. Stakeholder involvement will be by invitation to the Stakeholder Day of the annual meeting, through involvement in subcommittees, and as determined by the FPT-CPMP.

7.2. Stakeholders may include other government departments (federal, provincial, territorial, municipal), health/environment interest groups, industry, pesticide user associations, and other non governmental organizations.

7.3. The FPT-CPMP will hold joint meetings with other relevant stakeholders as required sharing information and developing common work plan priorities.

7.4. The FPT-CPMP will welcome participation from other organizations where their advice and expertise would benefit the FPT-CPMP in fulfilling its mandate.

8. Chairpersons

8.1. The FPT-CPMP will be co-chaired by one federal (HC-PMRA) representative and one provincial/territorial representative.

8.2. The provincial/territorial co-chair will rotate annually based on an east/west rotation. The provincial/territorial co-chair will be designated by its province/territory jurisdiction.

8.3. The federal co-chair will be designated by HC-PMRA for as long as required by HC-PMRA.

8.4. The one year term of the provincial/territorial co-chair starts April 1st to March 31st of the fiscal year where the annual meeting is hosted by him/her.

9. Frequency of Meetings

9.1. The FPT-CPMP will hold one face to face annual meeting of 3-4 days around October. The annual meeting will rotate annually based on an east/west rotation. Each province/territory will have the opportunity to host the annual meeting.

9.2. The FPT-CPMP will hold five teleconferences on the Wednesday of the second week of the months of February, April, June, September and December.

9.3. The FPT-CPMP may also communicate via additional teleconferences, emails and other means as required addressing important emerging issues.

10. Secretariat Costs

10.1. The Secretariat function of the FPT-CPMP will be provided by HC-PMRA.

10.2. HC-PMRA will pay the costs of conference rooms, equipment rentals, translation services and administrative support incurred for the annual meeting and teleconferences as well as other on-going costs related to the good functioning of the FPT-CPMP and its subcommittees (shipping, postage, etc.).

10.3. HC-PMRA will pay, depending on yearly budget, the transportation costs for FPT and its subcommittee members to attend one meeting per year. Mileage incurred from the use of a personal vehicle will only be reimbursed up to the equivalent of an economy flight for distance travelled. An exemption from this process can be made provided a good rationale is submitted (i.e. medical, etc). Personal vehicle use exceeding anticipated cost of flight will need to be requested in advance to the FPT Secretariat. All other costs (accommodation, local transport (i.e. taxi, shuttle, etc) meals, others) are paid by FPT members.

10.4. Invited stakeholders will be responsible for all their travel costs incurred to attend the annual meeting(s) or any other meeting as requested by the FPT-CPMP.

10.5. HC-PMRA will pay travel and per diem expenses for the current and first past FPT-CPMP provincial/territorial co-chairs attending the PMAC meetings in Ottawa.

11. Subcommittees

11.1. The FPT-CPMP may appoint subcommittees to more efficiently and effectively address and resolve specific issues and to make recommendations to the FPT-CPMP.

11.2. Subcommittees are categorized as:

  • 11.2.1. Standing subcommittee:
    Formed to address a long-term commitment (> 5 years) with a mandate that may cover more than one issue and may have additional duties over its lifespan as determined by the FPT-CPMP. Examples include but are not limited to: education, training and certification; minor uses; classification implementation.
  • 11.2.2. Working group:
    When a collaborative initiative requires a commitment for an intermediate period of time (3-5 years) to develop recommendations to the FPT-CPMP. Examples include but are not limited to: pesticide risk indicators; pesticide drift and non target exposure.
  • 11.2.3. Task team:
    Formed to address a specific issue in a short time frame (1-3 years) and dissolve once the task is completed and recommendations presented to the FPT-CPMP. Examples include but are not limited to: empty container management; sales and use data.
  • 11.2.4. Discussion group:
    Formed to informally discuss an emerging issue for a short time (< 1 year) and report to the FPT-CPMP. Examples include but are not limited to: NAFTA labels.

11.3. Each subcommittee can be subdivided into smaller groups to address specific tasks or issues.

11.4. Each subcommittee, excluding discussion groups, will have clear and agreed-to terms of reference and a define membership.

11.5. Each subcommittee will be led by one provincial/territorial FPT-CPMP member co-chair designated by the FPT-CPMP and one federal co-chair designated by the HC-PMRA. Subcommittee co-chairs could be non FPT-CPMP member provided that at least one member of the FPT-CPMP sits on the subcommittee.

11.6. Each subcommittee could include members from any jurisdictions and key stakeholders as required to fulfill its mandate.

11.7. The subcommittee co-chairs are responsible for communication amongst subcommittee members and to the FPT-CPMP.

11.8. Subcommittee co-chairs are responsible to provide the FPT-CPMP all meeting and teleconference minutes for information and report to the FPT-CPMP two times per year. Also, subcommittee co-chairs must provide a presentation, an annual report and a work plan for discussion and approval at the FPT-CPMP annual meeting.

11.9. Subcommittees may establish linkages with other organizations with similar mandate.

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