Exercise 4: Recap Quiz

Instructions:

• Circle the right answer or write the answer in the space provided.
• There is only one right answer.

• 1) Use the following terms to complete the definitions below (a term can only be used once).
  

  Terms:

  standardization

  descriptive system

  describing

  classification

  hierarchical

  group of things

  counting

  common

  inventory

  exchange

  standards

  meticulous

  Information

  organization

  retrieval

  categories

  exclusive

  understanding

  • A) Above all, [ Insert Term ] is the use of approved and common [ Insert Term ] in order to facilitate the [ Insert Term ], retrieval, dissemination and [ Insert Term ] of information about the collections.
  • B) A [ Insert Term ] system consists of a [ Insert Term ] presentation of [ Insert Term ] aimed at facilitating access to it.
  • C) An [ Insert Term ] is "a process that consists of [ Insert Term ] and [ Insert Term ] the elements that make up the assets of a group, of a succession, etc.," or "a meticulous and detailed examination of a [ Insert Term ]."
  • D) A [ Insert Term ] of the collections is a logical, [ Insert Term ] and ordered [ Insert Term ] of the information on each of the elements making up the collections.
  • E) The classification system serves to group elements that share [ Insert Term ] characteristics in distinct, and often mutually [ Insert Term ], [ Insert Term ] that facilitate their organization and their [ Insert Term ].
• 2) Why is a classification system used?
  • a) To group objects into categories
  • b) To make updating the inventory easier
  • c) To separate objects from one another
  • d) To make using the computer easier
• 3) The standardization of content is based on a number of general conventions for the descriptive system of the collections as a whole, such as:
  • a) the use of upper-case and lower-case letters
  • b) the use of the singular and of the plural
  • c) the use of abbreviations
  • d) all of the above
• 4) There are two types of authority lists:
  • a) closed lists and open lists
  • b) closed lists and hierarchical lists
  • c) open lists and hierarchical lists
  • d) alphabetical lists and hierarchical lists
• 5) Standardization is not only important for documenting collections and organizing them more effectively and efficiently, but also essential for:
  • a) eliminating manual files and old descriptions
  • b) communicating and updating your computer system
  • c) communicating and exchanging information on the network
  • d) eliminating manual files and exchanging information on the network
• 6) Good documentation facilitates:
  • a) identification of, photographing of, and provision of access to objects
  • b) access to information and management of photographs
  • c) responsible management and promotion of collections
  • d) choice of management software and identification of objects
• 7) Standardization of information ensures the reliability of the entire database, and:
  • a) facilitates querying of the database
  • b) promotes exchange of information with other databases
  • c) promotes migration from one computer system to another
  • d) all of the above
• 8) For the natural sciences collections, the Latin taxonomy already provides a universally accepted scientific method of classifying specimens. Latin taxonomy allows for great precision owing to its eight divisions, which are:
  • a) kingdom, division/phylum, style, order, family, genus, species, variety
  • b) kingdom, division/phylum, class, order, family, genus, species, variety
  • c) kingdom, division/phylum, style, order, family, class, species, variety
  • d) kingdom, division/phylum, style, order, family, genus, species, morphology
• 9) Identify four components that cannot be overlooked in a good action plan:
  • a) assessment of the situation
  • b) institution's mission
  • c) detailed budget
  • d) project schedule
  • e) restoration needs
  • f) layout of storage areas
  • g) partial list of objects in collection
  • h) project objectives
• 10) Who am I? Using the Artefacts Canada Data Dictionary, associate the name of the field with its description. In the second column, write the letter that corresponds to the correct definition of the field identified in the first column.

  Fields and definitions

  Name of Field	Answer Column	Definition
  Title		a) This field lists the methods, processes or materials used to create a two-dimensional object such as a painting, print or photograph.
  Manufacturer		b) This field lists the materials used to make a three-dimensional object such as a sculpture, historical artefact or ethnographic artefact.
  Discipline		c) This field contains the preferred name of the object's manufacturer.
  Material		d) This field names the discipline or branch of learning under which the object may fall.
  Period		e) This field contains comments, stories or contextual information about the object. It can include associated people, organizations, places and events in the object's history, comments from an interpretive/curatorial perspective, text of a wall label, entry from a published catalogue, etc.
  Narrative		f) This field identifies the culture associated with the object based on its social/geographic origin and contains the primary information on culture.
  Medium		g) This field contains the object's museum accession number. If there is only one number to identify the object, it should be entered here. Ideally, the accession number is a unique record identifier.
  Unit Linear		h) This field contains the object's title. For fine arts, the curatorial title is based on the one assigned by the artist. Enter the title in full in English or French, without quotation marks or additional punctuation.
  Accession Number		i) This field contains the name of the historical period or any non-numeric chronological data associated with the object.
  Culture		j) This field contains the linear unit of measurement (metric or Imperial) used consistently for the dimension fields and expressed in an international code or abbreviation. All object measurements should be done using the same unit.