Application for a permanent resident visa under the public policy for extended families of former Afghan interpreters – Intake and completeness

This section contains policy, procedures and guidance used by IRCC staff. It is posted on the department’s website as a courtesy to stakeholders.

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Application intake

All permanent residence applications submitted under this public policy must be submitted by mail to the Centralized Intake Office (CIO) in the Centralized Network.

Date of the application

The paper application is considered to be made on the day that it is received at the CIO, as long as it meets the requirements of section R10. The lock-in date is the received date of the application.

Application completeness

The minimum requirements for intake and promotion are as follows:

  1. The Generic Application Form for Canada [IMM 0008E (PDF, 664 KB)] fully completed and signed by the principal applicant
  2. The Schedule A – Background / Declaration form [IMM 5669 (PDF, 1.52 MB)] fully completed by the principal applicant and all family members over 18 years of age, whether accompanying or not
    • A letter of explanation is required if this document cannot be provided for a non-accompanying family member
  3. The Additional Family Information form [IMM 5406 (PDF, 2.23 MB)] fully completed by the principal applicant and all family members over 18 years of age, whether accompanying or not
    • A letter of explanation is required if this document cannot be provided for a non-accompanying family member
  4. The Schedule 1 form [IMM 0148 (PDF, 276 KB)] fully completed and signed by the principal applicant
  5. A completed and signed statutory declaration [IMM 0151 (PDF, 261 KB)] from the former Afghan interpreter confirming the nature of their relationship to the principal applicant
  6. Photocopies of the principal applicant’s passport, travel document, or identity documents, or statutory declaration [R178(1)(b)], as well as those of all accompanying family members
  7. If applicable, the completed and signed Authority to Release Personal Information to a Designated Individual form [IMM 5475 (PDF, 1.74 MB)] or Use of a Representative form [IMM 5476 (PDF, 1.76 MB)]
  8. If the applicant is unable to fill out, print, sign, and mail the application forms and the former Afghan interpreter completes the application on their behalf, a dated and signed attestation letter from the applicant in the form indicated in the note below

Photocopies of signatures are acceptable, as are thumbprints. Electronically typed signatures are not acceptable when applying on paper.

Note: If the applicant is unable to fill out, print, sign, and mail the application forms, the former Afghan interpreter may complete the application on their behalf. In this case, the forms do not need to be signed. However, the applicant must provide a dated and signed attestation that confirms the following:

  • They have reviewed all of the information contained in their application for permanent residence in its final form, and it is truthful, complete and accurate.
  • They understand that any false statements or concealment of material fact may result in them being made inadmissible to Canada and may be grounds to refuse their application and subsequent applications, as well as to prosecute them or remove them from Canada.
  • They understand that by signing the document, they are signing their application.

If the forms are not signed and there was no letter attesting to all of the above submitted with the application, intake staff are to return the application as incomplete.

All other supporting documents as per the Document Checklist [IMM 0147 (PDF, 434 KB)] can be requested at a later stage in processing. Applications should not be returned as incomplete if supporting documents are missing.

Principal applicants and accompanying family members 18 years of age and older should sign a Use of a Representative form [IMM 5476 (PDF, 1.76 MB)] authorizing the former Afghan interpreter in Canada to act on their behalf for the purpose of processing their application for permanent residence, if applicable.

If the principal applicant wishes to appoint a representative but cannot complete the Use of a Representative form [IMM 5476], they can do so in their dated and signed attestation letter by indicating the following:

Fees

Applicants are not required to pay the following fees:

Fee exemption codes are not required. As these applications are being processed under the REF-OVS application category, these fees are not required in the Global Case Management System (GCMS).

Applicants are required to pay the right of permanent residence fee (RPRF), which must be paid before they become permanent residents but does not need to be submitted upfront with their application. See Final decisions for more information on RPRF loans.

Note: The RPRF is not required under the REF-OVS application category. Intake staff must manually create an RPRF line to associate the fee with.

Complete applications

If the application meets all the criteria for completeness, the following steps are to be completed:

  1. Enter the application information in GCMS.
  2. Put the application into the processing queue.
  3. Send the acknowledgement of receipt (automatically generated in GCMS).

Incomplete applications

If the minimum requirements for completeness above are not met, the application is to be returned as incomplete as per section R12. Intake staff are to return the application package with the rejection letter (available in the T drive) to the former Afghan interpreter only if they are the representative on file, otherwise to the principal applicant.

Non-compliance with IRCC requests

When an applicant fails to provide the requested information necessary for approval, their application may be refused. Because of the significant consequences of a refusal, applicants should be given ample opportunity to comply. Officers should use their discretion to determine deadlines for submitting documents or information, as well as to provide extensions when requested.

Officers should also follow the rules of procedural fairness throughout the decision-making process. Due to the sensitivity and consequences of these cases, any communication, documents, timelines and wordings for decisions should be captured in GCMS.

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