Application for a permanent resident visa under the updated temporary public policy for extended families of former Afghan interpreters – Intake and completeness

On this page

• Application Intake
• Date of the application
• Application completeness

Application intake

All permanent residence applications submitted under this public policy must be submitted by email to the Resettlement Operations Centre Ottawa (ROC-O) at IRCC.FLCA-ACLC.IRCC@cic.gc.ca within the International Network (IN).

This public policy is capped at 380 principal applicants. The cap will be counted through reporting by the Operations Planning and Performance Branch (OPPB). Only applications identified as complete will be counted toward the application cap.

The public policy does not provide authority to exceed the application intake cap of 380 principal applicants.

The application guide and forms are being published on IRCC’s website at 9:00 AM EST on March 9, 2023. The intake office may begin to receive applications as soon as the program is launched at that time. Any applications submitted prior to March 9, 2023 will not be accepted and will be returned. Processing of applications will begin on March 11, 2023 on the basis of the first-in-first-out (FIFO) principle. This will be applied to all applications received from 9:00 AM EST March 9, 2023 and onward. The intake office is to stop the intake of applications once the cap is reached.

Date of the application

The lock-in date of an emailed application is the day and time that it is received at ROC-O, as long as it meets the requirements of section 10 of the Immigration and Refugee Protection Regulations (IRPR).

Application completeness

The minimum requirements for intake and promotion are as follows:

1. the Generic Application Form for Canada [IMM 0008E (PDF, 664 KB)] is fully completed and signed by the principal applicant;
2. the Schedule A – Background / Declaration form [IMM 5669 (PDF, 1.52 MB)] is fully completed by the principal applicant and all family members over 18 years of age, whether accompanying or not;
   • A letter of explanation is required if this document cannot be provided for a non-accompanying family member
3. the Additional Family Information form [IMM 5406 (PDF, 2.23 MB)] is fully completed by the principal applicant and all family members over 18 years of age, whether accompanying or not;
   • A letter of explanation is required if this document cannot be provided for a non-accompanying family member
4. the Schedule 1 form [IMM 0185 (PDF, 279 KB)] is fully completed and signed by the principal applicant;
5. a completed and signed statutory declaration [IMM 0186 (PDF, 275 KB)] from the former language and cultural advisor (LCA) confirming the nature of their relationship to the principal applicant and residency in Canada;
6. photocopies of the principal applicant’s passport, travel document, or identity documents, or statutory declaration (per R178(1)(b)), as well as those of all accompanying family members;
7. if the applicant(s) is unable to fill out, print, sign, and email the application forms and the former LCA completes the application on their behalf, a dated and signed attestation letter is required from the applicant(s) in the form indicated in the note section below.

Photocopies of signatures are acceptable, as are thumbprints. Electronically typed signatures are not acceptable.

If the forms are not signed and there was no letter attesting to all of the above submitted with the application, intake staff are to return the application as incomplete.

Applications should not be returned as incomplete if documents other than the minimum requirements for intake and promotion are missing.

After accepting the application as complete, all other supporting documents as per the Document Checklist (IMM 0187 (PDF, 360 KB)) are to be requested from the applicant at intake, but promoted as complete while awaiting the documents.

Principal applicants and accompanying family members 18 years of age and older may sign a Use of a Representative form [IMM 5476 (PDF, 1.76 MB)] authorizing a representative or the former LCA in Canada to act on their behalf for the purpose of processing their application for permanent residence, if applicable.

If the principal applicant wishes to appoint a representative but cannot complete the Use of a Representative form [IMM 5476], they can do so in their dated and signed attestation letter by indicating as follows:

• they authorize the individual to serve as their representative and to conduct business on their behalf with Immigration, Refugees and Citizenship Canada and Canada Border Services Agency;
• they authorize Immigration, Refugees and Citizenship Canada and Canada Border Services Agency to release information from their case file and that of their dependent children under 18 years of age to their representative.
• their representative’s name, postal address, telephone number, fax number, and electronic mail address.

Fees

Applicants are not required to pay the following fees:

• application processing fee
• biometrics fee, including maximum fee for a family
• right of permanent residence fee

Fee exemption codes are not required. As these applications are being processed under the REF-OVS application category, these fees are not required in the Global Case Management System (GCMS).

Complete applications

If the application meets all the criteria for completeness, the following steps are to be completed:

• enter the application information in GCMS
• promote and put the application into the processing queue
• send the acknowledgement of receipt (automatically generated in GCMS)

Incomplete applications

If the minimum requirements for completeness above are not met, the application is to be returned to the principal applicant or the representative as incomplete as per section R12 with a return letter.