Sponsorship Undertaking and Settlement Plan – Sponsorship Agreement Holders (SAH) (IMM 5373)

Type the following details about your organization:

• name of the SAH
• address of the SAH organization
• contact details: primary phone number and email address
• SAH Signing Authority’s family name and given names

SAH contact information must match the primary contact information on file with IRCC. To make changes to your SAH’s primary contact information, you must submit a SAH Change of Contact form (IMM 0193) (opens in a new tab) to the PSR mailbox at IRCC.RASOPSR-PPPROSRA.IRCC@cic.gc.ca to update the central information on your file. Do not submit this form to ROC-O.

If you have a CG in this application, check “yes” (if not, check “no”).

If you checked “yes”, more fields will appear.

Type the following details about the CG:

• name
• CG Signing Authority’s family name, given names and date of birth
• address of the CG
• contact details: primary phone number and email address

If you have one or more co-sponsors in this application, check “yes” (if not, check “no”).

If you checked “yes”, more fields will appear.

Type the following details about the co-sponsor(s):

• from the drop-down menu, select if the co-sponsor is an individual, an organization, or an RRAP organization. Select RRAP organization if this sponsorship is being submitted in partnership with the Rainbow Refugee Society under the RRAP initiative.
  (more fields will appear)
• to add another co-sponsor, click the “add a co-Sponsor” button
• to remove a co-sponsor, click the “remove this co-sponsor” button

For each co-sponsor, type the following details:

• the name of the organizational co-sponsor
• the family name, given name and date of birth for the individual co-sponsor or organizational co-sponsor Signing Authority
• Unique Client Identifier (UCI) for the co-sponsor, if applicable and if known. This number can be found on official documents you get from IRCC if you have immigrated to Canada. It can be either eight or ten digits (Example: 0000-0000 or 00000-00000). If you do not have or do not know your UCI number, type “N/A”
• relationship of the individual co-sponsor or organizational co-sponsor Signing Authority to the PA. If it is not applicable, type “N/A”
• address of the individual co-sponsor and organizational co-sponsor Signing Authority
• contact details: phone number and email address

• All names and personal information must match your travel documents.
  • Type all names and biographic information exactly as shown on the PA and family member’s passports or travel documents.
  • Also make sure the biographic information matches between the Generic Application Form [IMM 0008] and Sponsorship Undertaking and Settlement Plan (IMM 5373).
  • If there are any unexplained discrepancies, the application may be returned.
• All persons who do not meet the definition of family member as per IRPR should have their own sponsorship and permanent residence applications.
  • If you submit the name of a person in this section that is not a family member as per the regulations, the application may be returned.

Type the:

• family name
• given names
• gender
• date of birth
• place and country of birth, including the name of the town or city
• marital status
• country of citizenship
• other citizenship, if applicable

Before you complete this section, check to see who qualifies as a family member.

If you have more family members to add, follow the instructions below:

• If you check “yes”, more fields will appear:
  • click the “add additional family member” button to add more family member
  • click the “remove this family member” button to remove a family member
• For each family member, type or select from the drop down menu:
  • family name
  • given names
  • gender
  • date of birth
  • place and country of birth, including the name of the town or city
  • marital status
  • relationship to the PA
  • check the box if the family member will be accompanying or non-accompanying when the PA travels to Canada
  • citizenship
  • other citizenship, if applicable

• Fill in this section if you want to link multiple sponsorship applications.
  • Applications can be linked if applications plan to live in one household or as a family unit in Canada. This may include caregivers or de facto dependents (who do not meet the definition of a family member as per IRPR).
  • Efforts will be made to have linked applications processed at the same time.
• Listing applications that do not need to travel together will delay processing of your applications.
  • Only link applications when applicants must all travel together to Canada
  • The information you fill in must be identical to the biographic information that is on the linked application. If not, ROC-O might not be able to link the applications together.

Type the:

• family name of the other PA
• given names
• date of birth
• application number (G number) if known

Click "add application” to add another linked application. Click “remove application” to remove a linked application.

Check the box to indicate who will provide for the settlement needs of the refugees over the duration of the sponsorship period. Where more than one party is providing for a particular need, check all boxes that apply.

If a need is not applicable to your case, check the box under “not applicable”. A new field will appear where you must explain why that need does not apply.

Housing Plans:

• When you check the box to indicate who will be responsible for ensuring housing plans are in place, more fields will appear:

Question 1 – Please explain what housing arrangements will be made for the refugee(s)

Provide details of your planned housing arrangement, including the following:

• type of building (high-rise apartment, townhouse, detached house, shared accommodation, etc.)
• number and type of rooms available to the sponsored refugees (number of bedrooms, bathrooms, types of living areas, basement, kitchen etc.)
• types of furnishing (sofas, number of beds, dining table, etc.)
• if the refugees will be sharing this permanent housing with others, provide:
  • the name of the person hosting the refugees and relationship to the PA (if applicable); and
  • the number of other people living there.

If you are arranging temporary housing upon arrival, provide details about the accommodation as listed above and additionally:

• the accommodation arrangement in the temporary housing
• the time frame when you expect to find permanent housing
• details of the permanent housing you expect to arrange

If shelter is being donated in-kind (at no cost), explain if it is being donated by:

• a member of the sponsoring group (and if so, which member(s); or
• a third party that is not a member of the sponsoring group

For SAHs in Plan C, refer to options for providing in-kind shelter

Question 2 – If known, please provide the address of the planned housing

Provide the address of temporary and/or permanent housing if known.

Question 3 – Do you have a back-up plan if your initial housing plan does not work?

Please explain your contingency plan if your planned housing arrangement does not work.

Financial Needs Checklist (Plan B and C only):

Check each box to confirm that each financial need will be provided to the refugee(s). This includes one-time startup costs and ongoing monthly costs. See Appendix A for more information on financial requirements of sponsorship.

This section is used to estimate your overall sponsorship costs. This is only a rough estimate and will be used by IRCC to determine if you have enough money to sponsor all of the refugees in your application, including non-accompanying family members. This estimate is based on the Sponsorship Cost Table, which is an average of all the provincial/territorial social assistance rates in Canada.

The form will automatically populate the cost table amount based on the number of family members you enter in Section B, but you are encouraged to refer to Appendix A for more information on how to calculate your cost estimate, including maximum in-kind deduction amounts.

Depending on where you live, this cost estimate may be higher or lower than the actual amount of money you need to provide to the refugees after they arrive in Canada. This actual amount of money is based on the Resettlement Assistance Program (RAP) rates and policies in the community where the refugee will live.

Please see the Post-arrival Support Requirements for Private Sponsorships for information on the actual amount of money you will need to provide after the refugees arrive in Canada.

Please contact the Refugee Sponsorship Training Program (RSTP) for information on the actual amount of money you will need to provide after the refugees arrive in Canada.

I. Minimum Financial Requirement

The family size and minimum financial requirement will be automatically calculated based on the information you enter in section B. For reference purposes, the minimum expected amount of money to sponsor is indicated in the Sponsorship Cost Table (Appendix A).

II. In-kind Deductions

In this section, you can deduct costs for items you are donating.

• Use the In-kind Deduction Table in Appendix A.
• Enter the in-kind deduction amount for each donated item.
• Pay attention to the maximum allowable deductions for each item.
• If the amount you enter is more than the maximum allowable deduction for the family size, you will get an error message and that amount will be deleted.
• Enter shelter donations amount only if the donor is party to the sponsorship undertaking (See the following section on options for providing in-kind shelter).

Options for providing in-kind shelter:

Shelter may be donated fully in-kind as long as it is safe, secure and suitable for the size of the family unit, and provided to the refugee(s) without cost.

In-kind shelter can be provided by anyone other than a refugee that is within their sponsorship period.

Sponsors have the following options for demonstrating in-kind shelter:

1. If housing is being donated by a member of the sponsorship group included as a signatory to the sponsorship undertaking:
   • The sponsoring group does not need to demonstrate that funds are in place to provide housing and may enter the full in-kind shelter amount in this section of the form.
2. If housing is being donated by someone that isn’t a member of the sponsoring group, chose one of the following options:
   • Add the donor as a party to the sponsorship; or
   • Submit a Memorandum of Understanding (MOU) between the third party and the SAH detailing agreed upon housing arrangements; or
   • Demonstrate in the proof of funds that 100% of the minimum required shelter amount per Sponsorship Cost tables (see Appendix A) is in place to provide housing in case the third party support becomes unavailable. While shelter may still be provided fully in-kind post-arrival, the sponsor must demonstrate that funds are available at the application-stage as a contingency measure.

III. Total Financial Requirement

• This section will automatically calculate your total financial requirement for sponsorship by subtracting the in-kind deductions (I) from the minimum financial requirement (II).

IV. Total Committed Funds

• In this section, you must enter:
  • The funds held in trust; and/or
  • the amount of money each individual co-sponsor is committing to the sponsorship, if applicable. For each individual co-sponsor that is contributing personal income, including contributions to funds held in trust, you must also submit a Financial Profile (IMM 5373B) (opens in a new tab)

V. Assessment of Financial Capacity

This section will indicate if your group has enough funds to sponsor. The form will automatically subtract the Total Financial Requirement in section III from the Total Committed Funds in section IV.

• If your group has committed enough funds:
  • the balance will be positive
• If your group has not committed enough funds:
  • the balance will be negative

The sponsorship application will be refused if the group has not committed enough funds.