Quarterly Financial Report for the Quarter ended December 31, 2011: Statement of Authorities (unaudited)
Statement of Authorities (unaudited)
| Fiscal year 2011–2012 | Fiscal year 2010–2011 | |||||
|---|---|---|---|---|---|---|
| Total available for use for the year ending March 31, 2012* | Used during the quarter ended December 31, 2011 | Year to date used at quarter-end | Total available for use for the year ending March 31, 2011 | Used during the quarter ended December 31, 2010 | Year to date used at quarter-end | |
| Vote 15 - Net operating expenditures | 6,657,389 | 1,538,689 | 4,222,124 | 6,441,704 | 1,224,455 | 3,533,858 |
| Contributions to employee benefit plans | 623,452 | 155,863 | 467,589 | 587,755 | 146,939 | 440,816 |
| Total authorities | 7,280,841 | 1,694,552 | 4,689,713 | 7,029,459 | 1,371,394 | 3,974,674 |
* Includes only Authorities available for use and granted by Parliament at quarter-end. ↑
Departmental budgetary expenditures by Standard Object (unaudited)
| Fiscal year 2011–2012 | Fiscal year 2010–2011 | |||||
|---|---|---|---|---|---|---|
| Expenditures | Planned expenditures for the year ending March 31, 2012 | Expended during the quarter ended December 31, 2011 | Year to date used at quarter end | Planned expenditures for the year ending March 31, 2011 | Expended during the quarter ended December 31, 2010 | Year to date used at quarter end |
| Personnel | 4,382,172 | 1,248,245 | 3,454,014 | 4,138,606 | 984,599 | 2,984,055 |
| Transportation and communications | 200,000 | 55,725 | 130,062 | 220,000 | 50,128 | 108,754 |
| Information | 50,000 | 3,720 | 6,684 | 50,000 | 1,469 | 5,073 |
| Professional and special services | 1,757,669 | 225,609 | 532,932 | 1,755,853 | 153,714 | 341,179 |
| Rentals | 620,000 | 148,837 | 444,410 | 620,000 | 155,768 | 463,916 |
| Repair and maintenance | 30,000 | 1,109 | 9,573 | 40,000 | 2,143 | 7,132 |
| Utilities, materials and supplies | 35,000 | 4,474 | 18,486 | 80,000 | 6,066 | 22,849 |
| Acquisition of machinery and equipment | 206,000 | 6,833 | 93,552 | 125,000 | 17,507 | 41,716 |
| Total net budgetary expenditures | 7,280,841 | 1,694,552 | 4,689,713 | 7,029,459 | 1,371,394 | 3,974,674 |
Statement Outlining Results, Risks and Significant Changes in Operations, Personnel and Program
1. Introduction
This quarterly financial report should be read in conjunction with the Main Estimates and Supplementary Estimates. It has been prepared by management as required by section 65.1 of the Financial Administration Act and in the form and manner prescribed by the Treasury Board Accounting Standard 1.3. It has not been subject to an external audit or review.
A summary description of the Canadian Forces Grievance Board (the Board) program activities can be found in Part II of the Main Estimates.
Basis of Presentation
This quarterly report has been prepared by management using an expenditure basis of accounting. The accompanying Statement of Authorities includes the Board's spending authorities granted by Parliament and those used by the Board, consistent with the Main Estimates for the 2011–2012 fiscal year. This quarterly report has been prepared using a special purpose financial reporting framework designed to meet financial information needs with respect to the use of spending authorities.
The authority of Parliament is required before moneys can be spent by the Government. Approvals are given in the form of annually approved limits through appropriation acts or through legislation in the form of statutory spending authority for specific purposes.
The Board uses the full accrual method of accounting to prepare and present its annual departmental financial statements that are part of the Departmental Performance Report. However, the spending authorities voted by Parliament remain on an expenditure basis.
2. Highlights of Fiscal Quarter and Fiscal Year to Date (YTD) Results
Statement of Authorities
The total authorities available for use for the Board have not undergone a significant change (+ 3%) from previous year.
Expenditures during the third quarter increased by $323.2K or 23.56% compared to 2010-11, which was primarily due to severance payments. The Statement of Authorities shows that 62.84% of authorities available for use were expended as of December 31, 2011.
Statement of Departmental Budgetary Expenditures by Standard Object
Compared to 2010-11, the variance of spending at the end of the third quarter of 2011-12 shows an increase of $715K or 18% which was primarily due to an increase in personnel expenditures of $470K (Severance pay, Parental Benefits and Employee Benefit Plans), $191K in professional and special services (Financial and Informatics Consultants), $51K in the acquisition of machinery and equipment (mainly for the purchase of software licenses and software renewal) and a decrease in rental $19K (exclusion of parking fees from accommodation lease).
3. Risks and Uncertainties
This Quarterly Financial Report reflects the results of the current fiscal period in relation to the Main Estimates for which full supply was released on June 27, 2011.
Budget 2010 announced that the operating budgets of departments would be frozen at their 2010-11 levels for the fiscal years 2011-12 and 2012-13. Management believes that this budget freeze will not create a significant financial risk for the Board as long as there is no significant increase in grievance files referred. The Board has no control over the number of grievances referred to it in any given year. Consequently, unanticipated fluctuations in the volume of cases referred may have an impact on both personnel and operating costs. To mitigate this risk the Board continues to improve financial forecasting by the ongoing monitoring of the workload planning assumptions and by obtaining the most up-to-date workload information possible.
4. Significant Changes to Operations, Personnel and Programs
There have been no significant changes in relation to operations, personnel and programs during the current quarter.
Approved by:
Bruno Hamel, Chairperson
Ottawa, Ontario
February 7, 2012
Anne Sinclair, Chief Financial Officer
Ottawa, Ontario
February 7, 2012
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