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Access to Information Act – Annual Report to Parliament 2022 to 2023

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Table of Contents

 

Introduction

The Access to Information Act (Revised Statutes of Canada, Chapter A-1, 1985) came into force on July 1, 1983. It extends the present laws of Canada to provide access to information under the control of the Government of Canada.

Bill C-58, An Act to amend the Access to Information Act and the Privacy Act and to make consequential amendments to other ActsEndnote 1 received royal assent on June 21, 2019. This resulted in the most significant amendments to the Act since it came into force in 1983.

The new legislation improves the way government information is provided to Canadians by:

The Access to Information Act balances access to government information with exemptions and exclusions that protect important democratic values such as the need for the public service to provide full, free and frank advice to ministers, the protection of the confidentiality of Cabinet deliberations, the protection of personal information, and national security considerations.

In accordance with the principles that government information should be available to the public, the right to access is balanced against the legitimate need to protect sensitive information and permit effective functioning of government. Necessary exceptions should be limited and specific.

This annual report is tabled in Parliament in accordance with section 94 of the Access to Information Act and describes how Pacific Economic Development Canada (PacifiCan) administered its responsibilities for the reporting period.

Administration of the Act

Departmental mandate

Support the growth and diversification of British Columbia’s economy and advance the interests of the region in national economic policy, programs and projects.

PacifiCan is overseen by the Minister of Emergency Preparedness and Minister responsible for the Pacific Economic Development Agency of Canada.

The Agency operates under the provision of the Western Economic Diversification Act, which came into force on June 28, 1988. An Order in Council created PacifiCan, by way of the Public Service Rearrangement and Transfer of Duties Act2 . PacifiCan retained its complement of executives, managers and staff who were previously employees of the BC Regional Office of Western Economic Diversification Canada.

PacifiCan's mandate allows the agency to deliver a wide range of initiatives across British Columbia and make strategic investments to build on regional competitive advantages. Its presence enables the cultivation of strong partnerships with business and community organizations, researchers, academia, Indigenous peoples, provincial governments and municipal governments. These connections help PacifiCan reflect the region's perspectives in national decision-making.

Departmental Presence

PacifiCan employs 215 individuals in British Columbia and in Ottawa, including economists, commerce officers and policy analysts. Specialists in such areas as communications, corporate administration, financial management, human resources, information management & technology, and procurement, provide the policy and programs analysts with support.

PacifiCan is headquartered in Vancouver, British Columbia, and will establish headquarters in Surrey with additional service locations in Victoria, Kelowna, Prince George, , Cranbrook, Fort St. John, Prince Rupert and Campbell River. The agency will also have an office in Ottawa.

Delegation of authority

The current delegation order was issued May 16, 2022 in accordance with subsection 95(1) of the Access to Information Act. The Acting President of PacifiCan delegated full powers, authorities and responsibilities to the:

The ATIP Centre of Expertise (ACoE) oversees the development, coordination and implementation of policies, guidelines, systems and procedures to manage the Agency's compliance with the Acts. Compliance is also facilitated by an ATIP Liaison Officer, in Vancouver, who works with the ACoE concerning requests and enquiries.

The ATIP Liaison Officer works with the business and program areas to search and retrieve records that are responsive to access to information requests received under the Access to Information Act. The ACoE however, administers the ATIP services for PacifiCan, including the provision of advice and recommendations concerning ATIP matters.

Access to Information and Privacy (ATIP)

ATIP services are currently provided to PacifiCan by way of an Internal Services Agreement (ISA) with Prairies Economic Development Canada (PrairiesCan). Costs for these services are reimbursed to PrairiesCan. As per the August 2021 Order in Council, the President of PacifiCan is the head of the organization for the purpose of the Access to information Act.

PacifiCan's ATIP Coordinator is supported by a Corporate Services Advisor and three ATIP Officers from the PrairiesCan ATIP Centre of Expertise, in Edmonton, Alberta. The Corporate Services Advisor and ATIP Officers process all access to information and privacy requests.

The ACoE administers the ATIP programs and services for PacifiCan including:

Other ATIP-related activities undertaken by the ACoE in 2022-2023, include:

Activity Total*
Parliamentary questions * (PQ) Full departmental process (data collection, research, compositions, correspondence, review and routing). 2
Parliamentary Questions * ATIP review for other program areas, and the provision of advice and consultations on the PQ process. 33
Proactive disclosure Review lists of briefing materials prepared for the Minister and Deputy Minister. 24

* The category of Parliamentary Questions also includes Senatorial Questions. These statistics are categorized according to whether the ATIP unit completes the entire departmental process, or whether they only provide reviews and recommendations for other program areas. No PQ is entered into both categories or otherwise counted twice.

Proactive Disclosure

The Directive on Proactive Publication under the Access to Information Act takes effect June 28, 2023 in the 2023-2024 fiscal year. PacifiCan is developing a documented official process that will identify which group(s) or position(s) are responsible for ensuring each proactive publication requirement is met. Compliance procedures and monitoring are implemented by the ACoE.

Currently, PacifiCan's program areas, which produce the statistics and materials for proactive disclosure, provide those data to the departmental web publishers. For example, Human Resources staff compile the statistics for reclassification of positions, and Procurement staff compile the statistics for contracts over $10K.

Other proactive disclosures such as briefing materials are submitted as vetting files to the ATIP unit. Once the file has been vetted, the program area then reviews the ATIP unit's recommendations before submitting the file to the web publishers for posting online.

PacifiCan has implemented a procedure to keep cabinet confidence from being disclosed via the proactive disclosure of briefing note (BN) titles.

The titles and reference numbers of BNs prepared for the Minister and deputy head must be proactively published as per subsections 74(b) and 88(b) respectively. That is, within 30 days after the end of the month received.

The Offices of Primary Interest (OPI) are responsible for flagging any titles which they suspect could constitute cabinet confidence when submitting the BNs for proactive disclosure. The ATIP Analysts who process these monthly proactive disclosures also look out for potential cabinet confidence in the titles.

When a BN title is flagged by the OPI or ATIP Analyst, the complete BN and any annexes are retrieved for an ATIP cabinet confidence review. The BN, ATIP Analyst's analysis and content template are submitted to PacifiCan's Legal Services Unit at the Department of Justice Canada (DOJ). When DOJ concurs with the ATIP Analysts' assertion of cabinet confidence, that title is withheld as per 69(1) of the Access to Information Act.

The ATIP unit monitors its compliance with request deadlines via a software solution (AccessPro). A weekly report is created and disseminated, on a need-to-know distribution list, up to the Vice President level. It discloses all open and outstanding ATIP files and their respective status. Proactive disclosure is also tracked via AccessPro where feasible.

To ensure that Treasury Board Secretariat ATIP-related policies and directives are respected and implemented, the ATIP Centre of Expertise (ACoE) regularly reviews its various internal guidelines, procedures and business practices.

The ACoE meets with the various program areas to draft disclaimers and informational paragraphs for contracts, grants and contributions, administered by the Agency. Pacifican also implements the same class of information in conjunction with the Department of Justice Canada and Public Services and Procurement Canada to inform clients, stakeholders and partners of our obligations as a government institution to public access. 

Training and awareness

Access to information orientation and duties training was provided to two PacifiCan employees.

ATIP overview training was provided to twenty employees.

Two learning aids created: ATI process overview and Summary of Exceptions and Exclusions for OPIs, in both official languages.

Statistics and performance

PacifiCan completed ninety access to information requests in the 2022-2023 fiscal year.

Eighty-seven percent of those were completed within their legislated timeline.

Request completion time (days)

1-30 31-60 61-120 121-180 181-365 >365 Total
55 22 12 0 0 1 90

Seven percent were excluded in their entirety due to cabinet confidence.
Twenty-nine extensions were taken to accommodate consultations and interference with operational requirements.

Length of extensions 9(1)(a) Interference
with operations / workload		 9(1)(b) Consultation 9(1)(c) Third Party notice
Cabinet confidence Other
30 days or less 5 4 2 1
31 to 60 days 0 1 5 10
61 to 120 days 0 0 1 0
Total 29

Three access to information requests were carried over from previous reporting periods and completed in the 2022-2023 reporting period. No access to information requests were carried over into the following reporting period (2023-2024).

To date, no complaints have ever been submitted against PacifiCan with the Office of the Information Commissioner of Canada.

PacifiCan's ability to fulfill its Access to Information Act responsibilities was not impacted by COVID-19 related measures. ATIP operations continued without interruption in the 2022-2023 reporting period.

Only one consultation was received during the reporting period. It came from another government department (OGD) and was completed in six days.

Fees collected

PacifiCan collected $60 in Access to Information application fees during this reporting period.
$375 worth of fees were waived.

There has been a trend where media outlets will make a single request for multiple briefing notes and just submit a single $5 fee. In those cases, PacifiCan creates a file for each briefing note requested, and treats them as separate requests. The fee is applied to the first briefing note on their list and the rest are waived.

Operational costs associatied with administering the Act

PacifiCan’s costs for administrating the Access to Information Act is based on a percentage of all costs incurred by the ATIP Centre of Expertise plus the cost for administrative services and training specific to PacifiCan.

A total of 3.1 of a full time equivalent (FTE) was calculated as having been allocated to PacifiCan's Access to Information program. Total costs, including $97,335 in goods and services, amount to $416,702.

Annex A – Proactive Disclosure

Statistical report on the Access to Information Act

Name of institution: Pacific Economic Development Canada (PacifiCan)

Reporting Period: April 01, 2022 to March 31, 2023

The Pacific Economic Development Agency (PacifiCan) is a government institution that is listed in Schedule I.1 of the Financial Administration Act. It is also listed as a government institution in Schedule I of the Access to Information Act.

Legislative Requirement Sec Link EN Link FR
Travel Expenses 82  https://search.open.canada.ca/travel/ https://rechercher.ouvert.canada.ca/voyage/
Hospitality Expenses 83  https://open.canada.ca/en/search/hospitalityq https://ouvert.canada.ca/fr/search/hospitalityq
Reports tabled in Parliament No postings on Open Data. Departmental Results Report, ATI Act and Privacy Act reports tabled are on the institution’s webpage. The main navigation page is the department’s “Transparency page” and the DRR, and ATIP Annual reports are sub links. 84  https://www.canada.ca/en/pacific-economic-development/corporate/transparency.html https://www.canada.ca/fr/developpement-economique-pacifique/organisation/transparence.html
Contracts over $10,000 86  https://search.open.canada.ca/contracts/ https://rechercher.ouvert.canada.ca/contrats/
Grants & Contributions over $25,000 87  https://search.open.canada.ca/grants/ https://rechercher.ouvert.canada.ca/subventions/
Packages of briefing materials prepared for new or incoming deputy heads or equivalent 88 (a)  No postings  No postings 
Titles and reference numbers of memoranda prepared for a deputy head or equivalent, that is received by their office 88 (b)  https://search.open.canada.ca/briefing_titles/  https://search.open.canada.ca/briefing_titles/
Packages of briefing materials prepared for a deputy head or equivalent’s appearance before a committee of Parliament 88 (c)  https://search.open.canada.ca/opendata/?collection=parliament_committee_deputy https://rechercher.ouvert.canada.ca/donneesouvertes/?collection=parliament_committee_deputy
Reclassification of positions 85  https://open.canada.ca/en/search/reclassification https://ouvert.canada.ca/fr/search/reclassification

 

Ministers      
Packages of briefing materials prepared by a government institution for new or incoming ministers 74 (a)  No postings No postings 
Titles and reference numbers of memoranda prepared by a government institution for the minister, that is received by their office 74 (b)  https://search.open.canada.ca/briefing_titles/ https://search.open.canada.ca/briefing_titles/
Package of question period notes prepared by a government institution for the minister and in use on the last sitting day of the House of Commons in June and December 74 (c)  https://search.open.canada.ca/qpnotes/ https://rechercher.ouvert.canada.ca/notespq/
Packages of briefing materials prepared by a government institution for a minister’s appearance before a committee of Parliament 74 (d)  No postings No postings 
Grants &Travel Expenses 75  Institution does not post on behalf of the Minister  Institution does not post on behalf of the Minister 
Hospitality Expenses 76  Institution does not post on behalf of the Minister  Institution does not post on behalf of the Minister 
Contracts over $10,000 77  Institution does not post on behalf of the Minister  Institution does not post on behalf of the Minister 
Ministers’ Offices Expenses *Note: This consolidated report is currently published by TBS on behalf of all institutions. 78  https://open.canada.ca/en/expenditures-ministers-offices https://ouvert.canada.ca/fr/depenses-des-cabinets-des-ministres

Annex B – Statistical Report

Statistical report on the Access to Information Act

Name of institution: Pacific Economic Development Canada (PacifiCan)

Reporting Period: April 01, 2022 to March 31, 2023

The Pacific Economic Development Agency (PacifiCan) is a government institution that is listed in Schedule I.1 of the Financial Administration Act. It is also listed as a government institution in Schedule I of the Access to Information Act.

Section 1: Requests under the Access to Information Act

1.1 Number of requests

  Number of requests
Received during reporting period 87
Outstanding from previous reporting period 3
  - Outstanding from previous reporting period 2  
  - Outstanding from more than one reporting period 1
Total 90
Closed during reporting period 90
Carried over to next reporting period 0
  - Carried over within legislated timeline 0  
  - Carried over beyond legislated timeline 0

1.2 Sources of requests

Source Number of requests
Media 82
Academia 0
Business (private sector) 0
Organization 0
Public 5
Decline to identify 0
Total 87

1.3 Channels of requests

Source Number of requests
Online 87
E-mail 0
Mail 0
In-person 0
Phone 0
Fax 0
Total 87

Section 2: Informal requests

2.1 Number of informal requests

  Number of requests
Received during reporting period 5
Outstanding from previous reporting period 0
  - Outstanding from previous reporting period 0  
  - Outstanding from more than one reporting period 0
Total 5
Closed during reporting period 5
Carried over to next reporting period 0

2.2 Channels of informal requests

Source Number of requests
Online 5
E-mail 0
Mail 0
In person 0
Phone 0
Fax 0
Total 5

2.3 Completion time of informal requests

Completion time
1 to 15 days 16 to 30 days 31 to 60 days 61 to 120 days 121 to 180 days 181 to 365 days More than 365 days Total
4 1 0 0 0 0 0 5

2.4 Pages released informally

Less than 100
pages released		 101-500
pages released		 501-1000
pages released		 1001-5000
pages released		 More than 5000
pages released
Number of
requests		 Pages
released		 Number of
requests		 Pages
released		 Number of
requests		 Pages
released		 Number of
requests		 Pages
released		 Number of
requests		 Pages
released
0 0 0 0 0 0 0 0 0 0

2.5 Pages re-released informally

Less than 100
pages re-released		 101-500
pages re-released		 501-1000
pages re-released		 1001-5000
pages re-released		 More than 5000
pages re-released
Number of requests Pages
re‑released		 Number of requests Pages
re‑released		 Number of requests Pages
re‑released		 Number of requests Pages
re‑released		 Number of requests Pages
re‑released
2 68 1 188 1 894 1 1056 0 0

Section 3: Applications to the Information Commissioner on declining to act on requests

  Number of requests
Outstanding from previous reporting period 0
Sent during reporting period 0
Total 0
Approved by the Information Commissioner during reporting period 0
Declined by the Information Commissioner during reporting period 0
Carried over to next reporting period 0

Section 4: Requests closed during the reporting period

4.1 Disposition and completion time

Disposition of requests Completion time
1 to 15 days 16 to 30 days 31 to 60 days 61 to 120 days 121 to 180 days 181 to 365 days More than 365 days Total
All disclosed 7 12 2 0 0 0 0  21
Disclosed in part 7 26 15 12 0 0  1 61
All exempted 1 0 0 0  0 0  0 1
All excluded 1 0 5 0 0 0 0 6
No records exist 1  0  0 0 0 0 0 1
Request transferred 0 0 0 0 0 0 0 0
Request abandoned 0 0 0 0 0 0 0 0
Neither confirmed nor denied 0 0 0 0 0 0 0 0
Decline to act with the approval of the Information Commissioner 0 0 0 0 0 0 0 0
Total 17  38 22 12 0  0  1 90

4.2 Exemptions

Section Number of requests
13(1)(a) 0
13(1)(b) 0
13(1)(c) 2
13(1)(d) 1
13(1)(e) 1
14 0 
14(a) 6
14(b) 1
15(1) 0
15(1) – I.A.* 0
15(1) – Def.* 0
15(1) – S.A.* 0
16(1)(a)(i) 0
16(1)(a)(ii) 0
16(1)(a)(iii) 0
16(1)(b) 0
16(1)(c) 0
16(1)(d) 0
16(2) 0
16(2)(a) 0
16(2)(b) 0
16(2)(c) 3
16(3) 0
16.1(1)(a) 0
16.1(1)(b) 0
16.1(1)(c) 0
16.1(1)(d) 0
16.2(1) 0
16.3 0
16.4(1)(a) 0
16.4(1)(b) 0
16.5 0
16.6 0
17 0
18(a) 0
18(b) 0
18(c) 0
18(d) 0
18.1(1)(a) 0
18.1(1)(b) 0
18.1(1)(c) 0
18.1(1)(d) 0
19(1) 26
20(1)(a) 1
20(1)(b) 21
20(1)(b.1) 0
20(1)(c) 9
20(1)(d) 4
20.1 0
20.2 0
20.4 0
21(1)(a) 26
21(1)(b) 22
21(1)(c) 9
21(1)(d) 9
22 0
22.1(1) 0
23 1
23.1 0
24(1) 0
26 1
*
I.A: International Affairs
Def.: Defence of Canada
S.A: Subversive Activities

4.3 Exclusions

Section Number of requests
68(a) 1
68(b) 0
68(c) 0
68.1 0
68.2(a) 0
68.2(b) 0
69(1) 0
69(1)(a) 1 
69(1)(b) 0
69(1)(c) 0
69(1)(d) 1
69(1)(e) 5
69(1)(f) 0
69(1)(g) re (a) 5
69(1)(g) re (b) 0
69(1)(g) re (c) 0
69(1)(g) re (d) 0
69(1)(g) re (e) 0
69(1)(g) re (f) 0
69.1(1) 0

4.4 Format of information released

Paper Electronic Other
E-record Data set Video Audio
0 82 0 0 0 0

4.5 Complexity

4.5.1 Relevant pages processed and disclosed for paper and e-record formats

Number of pages processed Number of pages disclosed Number of requests
3160 2663 89

4.5.2 Relevant pages processed per request disposition for paper and e-record formats, by size of requests

Disposition Less than 100
pages processed		 101-500
pages processed		 501-1000
pages processed		 1001-5000
pages processed		 More than 5000
pages processed
Number of
requests		 Pages
processed		 Number of
requests		 Pages
processed		 Number of
requests		 Pages
processed		 Number of
requests		 Pages
processed		 Number of
requests		 Pages
processed
All disclosed 21 448 0  0 0 0 0 0 0 0
Disclosed in part 56 901  4 532 0 0 1 1083 0 0
All exempted 1 24 0 0 0 0 0 0 0 0
All excluded 6 172 0 0 0 0 0 0 0 0
Request abandoned 0 0 0 0 0 0 0 0 0 0
Neither confirmed nor denied 0 0 0 0 0 0 0 0 0 0
Declined to act with the approval of the Information Commissioner 0 0 0 0 0 0 0 0 0 0
Total 84 1545 4 532 0 0 1 1083 0 0

4.5.3 Relevant minutes processed and disclosed for audio formats

Number of minutes processed Number of minutes disclosed Number of requests
0 0 0

4.5.4 Relevant minutes processed per request disposition for audio formats, by size of requests

Disposition Less than 60 minutes processed 60-120 minutes processed More than 120 minutes processed
Number of
requests		 Minutes
processed		 Number of
requests		 Minutes
processed		 Number of
requests		 Minutes
processed
All disclosed 0 0 0 0 0 0
Disclosed in part 0 0 0 0 0 0
All exempted 0 0 0 0 0 0
All excluded 0 0 0 0 0 0
Request abandoned 0 0 0 0 0 0
Neither confirmed nor denied 0 0 0 0 0 0
Declined to act with the approval of the Information Commissioner 0 0 0 0 0 0
Total 0 0 0 0 0 0

4.5.5 Relevant minutes processed and disclosed for video formats

Number of minutes processed Number of minutes disclosed Number of requests
0 0 0

4.5.6 Relevant minutes processed per request disposition for video formats, by size of requests

Disposition Less than 60 minutes processed 60-120 minutes processed More than 120 minutes processed
Number of
requests		 Minutes
processed		 Number of
requests		 Minutes
processed		 Number of
requests		 Minutes
processed
All disclosed 0 0 0 0 0 0
Disclosed in part 0 0 0 0 0 0
All exempted 0 0 0 0 0 0
All excluded 0 0 0 0 0 0
Request abandoned 0 0 0 0 0 0
Neither confirmed nor denied 0 0 0 0 0 0
Declined to act with the approval of the Information Commissioner 0 0 0 0 0 0
Total 0 0 0 0 0 0

4.5.7 Other complexities

Disposition Consultation
required		 Legal advice
sought		 Other Total
All disclosed 1 0 0 1
Disclosed in part 15 1 0 16
All exempted 0 0 0 0
All excluded 5 6 0 11
Request abandoned 0 0 0 0
Neither confirmed nor denied 0 0 0 0
Declined to act with the approval of the Information Commissioner 0 0 0 0
Total 21 7 0 28

4.6 Closed requests

4.6.1 Requests closed within legislated timelines

Number of requests closed within legislated timelines 78
Percentage of requests closed within legislated timelines (%) 86.66666667

4.7 Deemed refusals

4.7.1 Reasons for not meeting the legislated timelines

Number of requests closed
past the legislated timelines		 Principal reason
Interference with
operations / workload		 External
consultation		 Internal
consultation		 Other
12 9  2 1 0

4.7.2 Requests closed beyond legislated timelines (including any extension taken)

Number of days past deadline Number of requests past legislated timeline where no extension was taken Number of requests past legislated timeline where an extension was taken Total
1 to 15 days 9 0 9
16 to 30 days 0  2 2
31 to 60 days 0  0  0 
61 to 120 days 1  0 0
121 to 180 days 0  0 0 
181 to 365 days 0  0  0 
More than 365 days 1 0  1
Total 10 0  12

4.8 Requests for translation

Translation requests Accepted Refused Total
English to French 0 0 0
French to English 0 0 0
Total 0 0 0

Section 5: Extensions

5.1 Reasons for extensions and disposition of requests

Disposition of requests where an extension was taken 9(1)(a) Interference with operations / workload 9(1)(b) Consultation 9(1)(c) Third-party notice
Section 69 Other
All disclosed 1 4 2 1
Disclosed in part 4 1 5 10
All exempted 0 0 1 0
All excluded 0 0 0 0
Request abandoned 0 0 0 0
No records exist 0 0 0 0
Declined to act with the approval of the Information Commissioner 0 0 0 0
Total 5 5 8 11

5.2 Length of extensions

Length of extensions 9(1)(a) Interference with operations / workload 9(1)(b) Consultation 9(1)(c) Third-party Notice
Section 69 Other
30 days or less 5 4 2  1
31 to 60 days 0  1 5 10
61 to 120 days 0  0 1 0
121 to 180 days 0 0 0 0
181 to 365 days 0 0 0 0
365 days or more 0 0 0 0
Total 5 5 8 11

 

Section 6: Fees

Fee type Fee collected Fee waived Fee refunded
Number of requests Amount Number of requests Amount Number of requests Amount
Application 12 $60.00 75 $375.00 0 $0.00
Other fees 0 $0.00 0 $0.00 0 $0.00
Total 12 $60.00 75 $375.00 0 $0.00

Section 7: Consultations Received From Other Institutions and Organizations

7.1 Consultations received from other Government of Canada institutions and organizations

Consultations Other Government of Canada institutions Number of pages to review Other organizations Number of pages to review
Received during reporting period 1 5 0 0
Outstanding from the previous reporting period 0 0 0 0
Total 1 5 0 0
Closed during the reporting period 1 5 0 0
Carried over within negotiated timelines 0 0 0 0
Carried over beyond negotiated timelines 0 0 0 0

7.2 Recommendations and completion time for consultations received from other Government of Canada institutions

Recommendation Number of days required to complete consultation requests
1 to 15 days 16 to 30 days 31 to 60 days 61 to 120 days 121 to 180 days 181 to 365 days More than 365 days Total
Disclose entirely 1 0 0 0 0 0 0 1
Disclose in part 0 0 0 0 0 0 0 0
Exempt entirely 0 0 0 0 0 0 0 0
Exclude entirely 0 0 0 0 0 0 0 0
Consult other institution 0 0 0 0 0 0 0 0
Other 0 0 0 0 0 0 0 0
Total 1 0 0 0 0 0 0 1

7.3 Recommendations and completion time for consultations received from other organizations outside the Government of Canada

Recommendation Number of days required to complete consultation requests
1 to 15 days 16 to 30 days 31 to 60 days 61 to 120 days 121 to 180 days 181 to 365 days More than 365 days Total
Disclose entirely 0 0 0 0 0 0 0 0
Disclose in part 0 0 0 0 0 0 0 0
Exempt entirely 0 0 0 0 0 0 0 0
Exclude entirely 0 0 0 0 0 0 0 0
Consult other institution 0 0 0 0 0 0 0 0
Other 0 0 0 0 0 0 0 0
Total 0 0 0 0 0 0 0 0

Section 8: Completion time of consultations on Cabinet Confidences

8.1 Requests with Legal Services

Number of days Fewer than 100 pages processed 101-500 pages processed 501-1000 pages processed 1001-5000 pages processed More than 5000 pages processed
Number of requests Pages
disclosed		 Number of requests Pages
disclosed		 Number of requests Pages
disclosed		 Number of requests Pages
disclosed		 Number of requests Pages
disclosed
1 to 15 4 0 0 0 0 0 0 0 0 0
16 to 30 1 0 0 0 0 0 0 0 0 0
31 to 60 0 0 0 0 0 0 0 0 0 0
61 to 120 0 0 0 0 0 0 0 0 0 0
121 to 180 0 0 0 0 0 0 0 0 0 0
181 to 365 0 0 0 0 0 0 0 0 0 0
More than 365 0 0 0 0 0 0 0 0 0 0
Total 5 0 0 0 0 0 0 0 0 0

8.2 Requests with Privy Council Office

Number of days Fewer than 100 pages processed 101-500 pages processed 501-1000 pages processed 1001-5000 pages processed More than 5000 pages processed
Number of requests Pages
disclosed		 Number of requests Pages
disclosed		 Number of requests Pages
disclosed		 Number of requests Pages
disclosed		 Number of requests Pages
disclosed
1 to 15 0 0 0 0 0 0 0 0 0 0
16 to 30 0 0 0 0 0 0 0 0 0 0
31 to 60 0 0 0 0 0 0 0 0 0 0
61 to 120 0 0 0 0 0 0 0 0 0 0
121 to 180 0 0 0 0 0 0 0 0 0 0
181 to 365 0 0 0 0 0 0 0 0 0 0
More than 365 0 0 0 0 0 0 0 0 0 0
Total 0 0 0 0 0 0 0 0 0 0

Section 9: Investigations and Reports of finding

9.1 Investigations

Section 32
Notice of intention
to investigate		 Subsection 330(5)
Ceased to investigate
 Section 35
Formal Representations
0 0 0

9.2 Investigations and Reports of finding

Section 37(1) Initial reports Section 37(2) Final reports
Received Containing recommendations issued by the Information Commissioner Containing orders issued by the Information Commissioner Received Containing recommendations issued by the Information Commissioner Containing orders issued by the Information Commissioner
0 0 0 0 0 0

Section 10: Court Action

10.1 Court actions on  complaints

Section 41
Complainant (1) Institution (2) Third Party (3) Privacy Commissioner (4) Total
0 0 0 0 0

10.2 Court actions on third-party notifications under paragraph 28(1)(b)

Section 44 - under paragraph 28(1)(b)
0

Section 11: Resources Related to the Access to Information Act

11.1 Allocated Costs

Expenditures Amount
Salaries $319,367
Overtime $0
Goods and services $97,335
  - Professional services contracts $25,422  
  - Other $71,913
Total $416,702

11.2 Human resources

Resources Person Years dedicated to Privacy Activities
Full-time employees 2.990
Part-time and casual employees 0.000
Regional staff 0.070
Consultants and agency personnel 0.040
Students 0.000
Total 3.100

Annex C – Supplemental Statistics

Privacy Actand Access to Information Act

Name of institution: Pacific Economic Development Canada (PacifiCan)

Reporting Period: April 01, 2022 to March 31, 2023

The Pacific Economic Development Agency (PacifiCan) is a government institution that is listed in Schedule I.1 of the Financial Administration Act. It is also listed as a government institution in Schedule I of the Access to Information Act.

Section 1: Capacity to Receive Requests under the Access to Information Act and the Privacy Act

Enter the number of weeks your institution was able to receive ATIP requests through the different channels

  Number of Weeks
Able to receive requests by mail 52
Able to receive requests by email 52
Able to receive requests through the digital request service 52

Section 2: Capacity to Process Records under the Access to Information Act and the Privacy Act

2.1 Enter the number of weeks your institution was able to process paper records in different classification levels

  No Capacity Partial Capacity Full Capacity Total
Unclassified Paper Records 0 0 52 52
Protected B Paper Records 0 0 52 52
Secret and Top Secret Paper Records 52 52 52 52

2.2 Enter the number of weeks your institution was able to process electronic records in different classification levels.

  No Capacity Partial Capacity Full Capacity Total
Unclassified Paper Records 0 0 52 52
Protected B Paper Records 0 0 52 52
Secret and Top Secret Paper Records 0 0 52 52

Section 3: Open Requests and Complaints Under the Access to Information Act

Enter the number of open requests that are outstanding from previous reporting periods.

Fiscal Year Open Requests Were Received  Open Requests that are Within Legislated Timelines as of March 31, 2023 Open Requests that are Beyond Legislated Timelines as of March 31, 2023 Total
Received in 2022-2023 0  0 0
Received in 2021-2022 0  0  0
Received in 2020-2021 0  0  0
Received in 2019-2020 0  0  0
Received in 2018-2019 0  0  0
Received in 2017-2018 0   0 0
Received in 2016-2017 0   0  0
Received in 2015-2016 0   0 0
Received in 2014-2015 0  0 0
Received in 2013-2014 0  0 0
Total 0  0 0

3.2. Enter the number of open complaints with the Information Commissioner of Canada that are outstanding from previous reporting periods.

Fiscal Year Open Requests Were Received  Number of Open Complaints
Received in 2022-2023 0 
Received in 2021-2022 0 
Received in 2020-2021 0 
Received in 2019-2020 0 
Received in 2018-2019 0 
Received in 2017-2018 0  
Received in 2016-2017 0  
Received in 2015-2016 0  
Received in 2014-2015 0 
Received in 2013-2014 0 
Total 0 

Section 4: Open Requests and Complaints Under the Privacy Act

4.1 Enter the number of open requests that are outstanding from previous reporting periods.

Fiscal Year Open Requests Were Received  Open Requests that are Within Legislated Timelines as of March 31, 2023 Open Requests that are Beyond Legislated Timelines as of March 31, 2023 Total
Received in 2022-2023 0  0 0
Received in 2021-2022 0  0  0
Received in 2020-2021 0  0  0
Received in 2019-2020 0  0  0
Received in 2018-2019 0  0  0
Received in 2017-2018 0   0 0
Received in 2016-2017 0   0  0
Received in 2015-2016 0   0 0
Received in 2014-2015 0  0 0
Received in 2013-2014 0  0 0
Total 0  0 0

4.2 Enter the number of open complaints with the Privacy Commissioner of Canada that are outstanding from previous reporting periods.

Fiscal Year Open Complaints Were Received by Institution  Number of Open Complaints
Received in 2022-2023 8 
Received in 2021-2022 0 
Received in 2020-2021 0 
Received in 2019-2020 0 
Received in 2018-2019 0 
Received in 2017-2018 0  
Received in 2016-2017 0  
Received in 2015-2016 0  
Received in 2014-2015 0 
Received in 2013-2014 0 
Total 8 

Section 4: Open Requests and Complaints Under the Privacy Act

Has your institution begun a new collection or a new consistent use of the SIN in 2022-2023? No

Section 5: Universal Access under the Privacy Act

How many requests were received from confirmed foreign nationals outside of Canada in 2022-2023? 0

Annex D – Delegation Order

ACCESS TO INFORMATION AND PRIVACY ACT DELEGATION ORDER

The President of Pacific Economic Development Canada, pursuant to subsection 95(1) of the Access to Information Act and subsection 73(1) of the Privacy Act, hereby designate the persons holding the positions set out in the schedules attached hereto, or the persons occupying on an acting basis those positions, to exercise the powers, duties and functions of the President as the head of Pacific Economic Development Canada, under the provisions of the Acts and related regulations set out in the schedule opposite each position.

En vertu du paragraphe 95(1) de la Loi sur l’accès à l’information et du paragraphe 73(1) de la Loi sur la protection des renseignements personnels, président de Développement économique du Pacifique Canada, délègue aux titulaires des postes mentionnés à l’annexe ci-après, ainsi qu’aux personnes occupant à titre intérimaire lesdits postes, les attributions dont il est, en qualité de responsable de la Développement économique du Pacifique Canada, investi par les dispositions de la Loi ou de son règlement mentionnées en regard de chaque poste.

SCHEDULE / ANNEXE

Position / Poste

Executive Director, Finance and Corporate Management / Directeur exécutif, Finances et Gestion ministérielle

Access to Information and Privacy Coordinator / Coordonnateur de l'accès à l'information et de la protection des renseignements personnels

Access to Information Act and Regulations / Loi sur l’accès à l’information et règlements

Section / Disposition: 4(2.1),  82, 83, 84, 85, 86, 87, 88, 94(1)(4)

Section / Disposition: 6.1(1.3)(1.4)(2), 7, 8(1), 9, 11(2); 12(2)(b), 12(3)(b), 13, 14, 15, 16, 16.5, 17, 18, 18.1, 19, 20, 21, 22, 22.1, 23,23.1, 24, 26, 27(1) and (4), 28(1), (2) and (4), 33, 35(2)(b), 41(2),43(1), 44(2), 68, 69, and/et 6(1), 8, 8.1 of Regulations / du règlements

Privacy Act and Regulations / Loi sur la protection des renseignements personnels et règlements

Section / Disposition: 8(2)(j), 8(2)(m), 9(1), 9(4), 10, 51(2)(b), 51(3), 72(1), 72(4)

Section / Disposition: 8(4), 8(5), 13(1), 14(a)(b), 15, 17(2)(b), 18(2), 19(1), 19(2), 20, 21, 22, 23, 24, 25, 26, 27, 27.1, 28,  33(2) 35(4), 69, 70, and/et 11(2), 11(4), and 13(1) of Regulations / du règlements

Dated, at the City of Coquitlam this 16 day of May, 2022

Fait à Coquitlam, ce 16 jour de mai 2022

NAINA SLOAN

A/PRESIDENT, PACIFIC ECONOMIC DEVELOPMENT CANADA

NAINA SLOAN

PRÉSIDENT P.I. de DÉVELOPPEMENT ÉCONOMIQUE CANADA POUR LE PACIFIQUE

 

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2025-08-19