Supplementary Information Tables 2014-2015

Departmental Sustainable Development Strategy Horizontal Initiatives User Fees Reporting

Departmental Sustainable Development Strategy

Overview
Departments and agencies bound by the Policy on Green Procurement but not the Federal Sustainable Development Act must complete mandatory reporting on meeting the requirements of Section 7 of the Policy on Green Procurement using this section. During the 2014–15 reporting cycle, the Parole Board of Canada (PBC) considered the environmental effects of initiatives subject to the Cabinet Directive on the Environmental Assessment of Policy, Plan and Program Proposals, as part of its decision-making processes. As the PBC did not develop any initiatives that required a strategic environmental assessment, no related public statements were produced.
Green Procurement Targets
Strategies and/or Comments: Approach: The Board's approach to implementing green procurement is to continue to target the use of Public Works and Government Services Canada (PWGSC) procurement instruments into which environmental performance considerations are already integrated, to continue to provide continuous training on greening to personnel, and to continue to promote environmental considerations in our daily workplaces. Management Processes and Controls: The Board uses PWGSC procurement instruments as its primary procurement mechanism and leverages the environmental considerations incorporated into these standing offers/supply arrangements by PWGSC. Furthermore, when there is no PWGSC standing offer available, all other contracting documents include a clause addressing environmental considerations in the performance of the work required. Specific Targets: In addition to commitments identified in i, ii, and iv, the Board has the following target: Continue to encourage staff to use the recycling/shredder bins provided for paper and plastic, to reduce paper usage by using electronic alternatives, and encourage staff to minimize printing and copying by utilizing duplex printing options. Green Procurement Training: The Board has only one Contracting Management Advisor and the employee completed the Canada School of Public Service online course C215 in May 2008. Training on Green Procurement will continue to be provided to key acquisition cardholders and managers involved with acquisitions on an ongoing basis. Performance Evaluations: In 2014-15, the Board ensured that an objective to take environmental considerations into account for all procurement activities was included in the performance agreement of our Contracting Management Advisor.

Overview

Departments and agencies bound by the Policy on Green Procurement but not the Federal Sustainable Development Act must complete mandatory reporting on meeting the requirements of Section 7 of the Policy on Green Procurement using this section.

During the 2014–15 reporting cycle, the Parole Board of Canada (PBC) considered the environmental effects of initiatives subject to the Cabinet Directive on the Environmental Assessment of Policy, Plan and Program Proposals, as part of its decision-making processes. As the PBC did not develop any initiatives that required a strategic environmental assessment, no related public statements were produced.

Green Procurement Targets

Strategies and/or Comments:

Approach: The Board's approach to implementing green procurement is to continue to target the use of Public Works and Government Services Canada (PWGSC) procurement instruments into which environmental performance considerations are already integrated, to continue to provide continuous training on greening to personnel, and to continue to promote environmental considerations in our daily workplaces.
Management Processes and Controls: The Board uses PWGSC procurement instruments as its primary procurement mechanism and leverages the environmental considerations incorporated into these standing offers/supply arrangements by PWGSC. Furthermore, when there is no PWGSC standing offer available, all other contracting documents include a clause addressing environmental considerations in the performance of the work required.
Specific Targets: In addition to commitments identified in i, ii, and iv, the Board has the following target: Continue to encourage staff to use the recycling/shredder bins provided for paper and plastic, to reduce paper usage by using electronic alternatives, and encourage staff to minimize printing and copying by utilizing duplex printing options.
Green Procurement Training: The Board has only one Contracting Management Advisor and the employee completed the Canada School of Public Service online course C215 in May 2008. Training on Green Procurement will continue to be provided to key acquisition cardholders and managers involved with acquisitions on an ongoing basis.
Performance Evaluations: In 2014-15, the Board ensured that an objective to take environmental considerations into account for all procurement activities was included in the performance agreement of our Contracting Management Advisor.

Horizontal Initiatives

Name of horizontal initiative: National Anti-Drug Strategy
Name of lead department(s): Department of Justice
Lead department PAA Program: Stewardship of the Canadian Legal Framework
Start date: March 13, 2012
End date: March 13, 2017

This information will be reported by the Department of Justice. Please refer to the Department of Justice web site for more information.

User Fees Reporting

User Fee: Record Suspension User fee ($631.00)
Fee Type: Other Products and Services
Fee-Setting Authority: User Fees Act (UFA)
Date Last Modified: 2012

Performance Standards: Record suspension applications for summary convictions are processed within six months of application acceptance; record suspension applications for indictable offences are processed within 12 months of application acceptance; and, record suspension applications that the PBC is proposing to deny are processed within 24 months of application acceptance.

Performance Results: In 2014-15, the PBC received a total of 12,415 record suspension applications and accepted 9,064 for processing. The accepted applications were successfully processed within the established standards at 97%.

Average processing time for files:

containing offences tried summarily: 138 days;
containing offences tried by indictment: 284 days; and
where the Board refused to order a record suspension: 322 days.

The figures below represent the respendable revenue portion of the fee.

*($ thousands)*
2014-15			Planning Years
Forecast Revenue	Actual Revenue	Full Cost	Fiscal Year	Forecast Revenue^{table note 1 1}	Estimated
Table 1 Notes Table Note 1 Accepted application estimate is 10,000 in 15-16 and 12,000 in 16-17 and 17-18. Return to table note 1 1 referrer
5,644,800	4,260,080	6,577,700	2015-16	4,700,000	5,460,213
			2016-17	5,644,800	6,218,767
			2017-18	5,644,800	6,218,767

Other Information: The discrepancy between the 2014-15 actual revenue and the full cost is due in part to the costs associated with processing the backlog.

In 1994-95, the PBC introduced a $50 user fee for processing record suspension applications to partially offset the costs of the program. In June 2010, the requirements to process record suspension applications and make decisions increased significantly. In December 2010, as an interim step towards full cost recovery, the user fee was increased to $150. The interim fee of $150 came into effect six months following the coming into force of the former Bill C-23A (Limiting Pardons for Serious Crimes Act). This user fee increase did not provide all of the necessary financial resources to address the legislative requirements, and accordingly a backlog of applications began to develop.

In February 2012, PBC moved to a full cost recovery model for record suspensions, which resulted in a further increase of the user fee to $631. It is significant to note that the new fee structure imposed according to the User Fees Act requires new service standards for the processing of a record suspension application.

PBC is currently resourced to manage all new applications received under the $631 user fee in accordance with the new service standards. Consequently, the implementation of the new user fee required PBC to shift its focus to exclusively process applications received under the new user fee regime.

The substantial increases to the cost of processing record suspensions as a result of legislative changes in conjunction with the implementation of new services standards created a backlog of applications that were received under the $150 user fee.

As a result, the PBC has had to fund the associated costs (i.e., in excess of the interim user fee of $150) to process backlog applications.

User Fee: Fees charged for the processing of access requests filed under the Access to Information Act (ATIA)

Fee Type: Regulatory Service
Fee-Setting Authority: Access to Information Act (ATIA)
Date Last Modified: 1992

Performance Standards: Response provided within 30 days following receipt of request; the response time may be extended pursuant to section 9 of the ATIA. Notice of extension to be sent within 30 days after receipt of request. The ATIA provides fuller details: Access to Information Act.

Performance Results: Response times 100% within Performance Standard (Access to Information Act ): Total 39 requests: within 30 days = 35 requests; 31-60 days = 4 requests; 61-120 days = 0 requests; over 121 days = 0 requests.
Response times 99.5% within Performance Standard. (Privacy Act): Total 999 requests: within 30 days = 867 requests; 31-60 days = 128 requests; 61-120 days = 4 request; over 121 days = 0 request.

*($ thousands)*
2014-15			Planning Years
Forecast Revenue	Actual Revenue	Full Cost	Fiscal Year	Forecast Revenue	Estimated
0	170	297,898	2015-16	170	300,000
			2016-17	170	300,000
			2017-18	170	300,000

User Fee Totals

*($ thousands)*
	Forecast Revenue	Actual Revenue	Full Cost	Fiscal Year	Forecast Revenue	Estimated
	2014-15			Planning Years
Sub-Total	5,644,800	4,260,080	6,577,700	2015-16	4,700,000	5,460,213
				2016-17	5,644,800	6,218,767
				2017-18	5,644,800	6,218,767
Sub-Total	0	170	297,898	2015-16	170	300,000
				2016-17	170	300,000
				2017-18	170	300,000
Total	5,644,800	4,260,250	6,875,598	2015-16	4,700,170	5,760,213
				2016-17	5,644,970	6,518,767
				2017-18	5,644,970	6,518,767

External Fees

External Fee	Service Standard	Performance Result	Stakeholder Consultation
Record Suspension Fee - $631	Record suspension applications for summary convictions are processed within six months of application acceptance; record suspension applications for indictable offences are processed within 12 months of application acceptance; and, record suspension applications that the PBC is proposing to deny are processed within 24 months of acceptance.	Average processing time for files: containing offences tried summarily: 138 days; containing offences tried by indictment: 284 days; and where the Board refused to order a record suspension: 322 days. The accepted applications were successfully processed within the established standards at 97%	The service standard was established as a result of the requirements under the User Fees Act (UFA). The most recent consultation was in February 2011. This consisted of: an on-line public consultation; a meeting with other government departments (OGDs); and a consultation meeting with external stakeholders.
Fees charged for the processing of Access requests filed under the ATIA	Response provided within 30 days following receipt of request; the response time may be extended pursuant to section 9 of the ATIA. Notice of extension to be sent within 30 days after receipt of request. The ATIA provides fuller details: Access to Information Act.	Response times 100% within Performance Standard. Access to Information Act - total 39 requests: within 30 days = 35; 31-60 days = 4; 61-120 days = 0; and over 121 days = 0. Response times 99.5% within Performance Standard. Privacy Act - Total 999 requests: within 30 days = 867; 31-60 days = 128; 61-120 days = 4; and, over 121 days = 0.	The service standard is established by the ATIA and the Access to Information Regulations. Consultations with stakeholders were undertaken by the Department of Justice and the Treasury Board Secretariat for amendments done in 1986 and 1992.

External Fee

Service Standard

Performance Result

Stakeholder Consultation

Record Suspension Fee - $631

Record suspension applications for summary convictions are processed within six months of application acceptance; record suspension applications for indictable offences are processed within 12 months of application acceptance; and, record suspension applications that the PBC is proposing to deny are processed within 24 months of acceptance.

Average processing time for files:

containing offences tried summarily: 138 days;
containing offences tried by indictment: 284 days; and
where the Board refused to order a record suspension: 322 days.

The accepted applications were successfully processed within the established standards at 97%

The service standard was established as a result of the requirements under the User Fees Act (UFA).

The most recent consultation was in February 2011. This consisted of: an on-line public consultation; a meeting with other government departments (OGDs); and a consultation meeting with external stakeholders.

Fees charged for the processing of Access requests filed under the ATIA

Response provided within 30 days following receipt of request; the response time may be extended pursuant to section 9 of the ATIA. Notice of extension to be sent within 30 days after receipt of request. The ATIA provides fuller details: Access to Information Act.

Response times 100% within Performance Standard.

Access to Information Act - total 39 requests:

within 30 days = 35;
31-60 days = 4;
61-120 days = 0; and
over 121 days = 0.

Response times 99.5% within Performance Standard.

Privacy Act - Total 999 requests:

within 30 days = 867;
31-60 days = 128;
61-120 days = 4; and,
over 121 days = 0.

The service standard is established by the ATIA and the Access to Information Regulations.

Consultations with stakeholders were undertaken by the Department of Justice and the Treasury Board Secretariat for amendments done in 1986 and 1992.

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Date modified:: 2019-01-14

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