Annual Report on the Privacy Act 2022-2023
Table of Contents
- Introduction
- About the PMPRB and its mandate
- Purpose of the Privacy Act
- Organizational Structure
- Access to Information and Privacy Division
- Delegation of Authority
- Openness and Transparency
- Capacity to Receive and Process Records in 2022-2023
- Performance for 2022-2023
- Training and Awareness
- Formal Training
- Policies, Guidelines, Procedures, and Initiatives
- Summary of Key Issues and Actions Taken on Complaints and Audits
- Complaints Management
- Monitoring Compliance
- Material Privacy Breaches
- Privacy Impact Assessments
- Public Interest Disclosures
- Appendix A: Access to Information Act and Privacy Act - Delegation Order
- Appendix B: Statistical Report on the Privacy Act
- Appendix C: Supplental Statistical Report on the Access to Information Act and the Privacy Act
A copy of the Report can be obtained from, and enquiries can be directed to the Senior Director, Corporate Services and Chief Financial Officer at:
Patented Medicine Prices Review Board Standard Life Centre
Box L40
333 Laurier Avenue West, Suite 1400 Ottawa, Ontario - K1P 1C1
E-mail: PMPRB.ATIP-AIPRB.CEPMB@pmprb-cepmb.gc.ca
Introduction
The Patented Medicine Prices Review Board (PMPRB, The Board) is pleased to present to Parliament its annual report on the administration of the Privacy Act services, in accordance with section 72 of the Privacy Act (PA). The report describes activities that support compliance with this law for the fiscal year beginning April 1, 2022, and ending March 31, 2023.
About the PMPRB and its mandate
The PMPRB is an independent quasi-judicial body established by Parliament in 1987 under the Patent Act (Act). The Minister of Health is responsible for the pharmaceutical provisions of the Act as set out in sections 79 to 103. Although part of the Health Portfolio, the PMPRB carries out its mandate at arm’s length from the Minister of Health. It also operates independently of other bodies, such as Health Canada, which approves drugs for safety and efficacy; federal, provincial, and territorial public drug plans, which have responsibility for approving the listing of drugs on their respective formularies and determining price levels for the purpose of reimbursement; and the Common Drug Review, which provides listing recommendations based on cost-effectiveness to participating public drug plans.
The PMPRB has a dual regulatory and reporting role. The mandate of the PMPRB is to ensure that the prices at which patentees sell their patented medicines in Canada to hospitals, wholesalers and pharmacies are not excessive; and, to report on pharmaceutical trends and research and development spending by patentees.
Purpose of the Privacy Act
The Privacy Act protects an individual's privacy by setting out provisions related to the collection, retention, accuracy, disposal, use and disclosure of personal information. It also gives Canadian citizens and permanent residents of Canada the right to access information about themselves held by the federal government, with certain specific and limited exceptions.
Organizational Structure
Access to Information and Privacy Division
The PMPRB is a small agency of approximately 77 FTEs. Privacy requests are received and processed by the Access to Information and Privacy Analyst (ATIP Analyst), who is responsible for reporting to the coordinator, who in turn reports to the Chairperson of the Board on the disposition of the requests. The ATIP Analyst is responsible for consultations with the applicants, other government institutions, third parties, legal services, and the Office of the Privacy Commissioner.
A processing structure for the receipt, review and retrieval of requests is established to ensure that incoming requests are registered with the ATIP Analyst, tasked to the appropriate Branch for action, and receipt of acknowledgement is sent to the applicant. The documents relevant to the request are retrieved by the Branch and forwarded to the ATIP Analyst who reviews and recommends severances to the Coordinator for final approval. Once approval is received, the ATIP Analyst prepares the documents and processes the information for dissemination within the prescribed timeframe.
The ATIP Analyst liaises and coordinates with the Treasury Board Secretariat (TBS), the Office of the Privacy Commissioner, and any other government department or agency. Also, the ATIP Analyst works with the Team Leader, Information Management and ATIP in developing the corporate policies and practices related to access to information and privacy.
Delegation of Authority
The Chairperson of the Board has delegated the responsibilities associated with the administration of the Privacy Act to the Senior Director, Corporate Services and Chief Financial Officer. As a result, Privacy duties are part of the Information Services Division, Corporate Services, and operational responsibility for the application of the Act has been delegated to Devon Menard, Senior Director, Corporate Services and Chief Financial Officer, to act as the Access to Information and Privacy Coordinator (Coordinator); see Appendix A for the signed Delegation Order.
Openness and Transparency
The PMPRB is committed to being open and transparent and continues to make more information available to Canadians. The department continues to publish information in accordance with Part 2 of the ATIA, including ATI summaries, travel and hospitality expenses, reclassification of positions, and contracts over $10,000. The department is also committed to creating documents following accessibility guidelines; this document follows those guidelines.
Capacity to Receive and Process Records in 2022-2023
The PMPRB receives requests by mail, email and online through the Government of Canada’s ATIP Online Request System.
Although some restrictions were still in place for government offices for health and safety reasons, the ATIP Division faced no interruptions in services provided and was able to process requests for the entire fiscal year of 2022-2023. Regarding the capacity to process paper, electronic and secret records, the ATIP Division had full capacity to process these records for 52 weeks.
Detailed information about the PMPRB’s capacity to receive and process records can be found in the Supplemental Statistical Report on the Access to Information Act and Privacy Act (Appendix C).
Performance for 2022-2023
In 2022-2023, the PMPRB received zero new requests and had zero requests outstanding from the previous fiscal year.
Performance for 2022-2023
| Type of Request | Received | Closed |
|---|---|---|
Privacy |
0 |
0 |
Total |
0 |
0 |
The following section of the report includes an interpretation and explanation of the data contained in the PMPRB’s Statistical Report, which summarizes Privacy-related activity for the period between April 1, 2022 and March 31, 2023 (Appendix B – Privacy).
Privacy Act
Caseload and Carry Forward
In 2022-2023, the PMPRB received no privacy requests, and no privacy requests were outstanding from the previous fiscal year. Due to the nature of the PMPRB’s work, privacy requests are quite rare. In the past five years, the PMPRB has received a total of four privacy requests.
Key Statistics by Fiscal Year
| Fisca Year | Number of Requests Received | Number of Requests Carried Over | Total Caseload | Number of Requests Closed |
|---|---|---|---|---|
2018-2019 |
0 |
0 |
0 |
0 |
2019-2020 |
2 |
0 |
2 |
2 |
2020-2021 |
2 |
0 |
2 |
2 |
2021-2022 |
0 |
0 |
0 |
0 |
2022-2023 |
0 |
0 |
0 |
0 |
Costs for Administering the Privacy Act
Since no privacy requests were received in 2022-2023, the PMPRB did not spend any resources on the administration of the Privacy Act.
Training and Awareness
Formal Training
No training was done for the 2022-2023 fiscal year in Privacy.
Policies, Guidelines, Procedures, and Initiatives
ATIP Analyst Monthly Meetings
The ATIP Analyst attends the monthly ATIP Community meetings hosted by TBS. Several topics were addressed, such as effective file management strategies and procedures, the complaint process, and the principles of the PA.
Summary of Key Issues and Actions Taken on Complaints and Audits
Complaints Management
Complaints to the Privacy Commissioner
No complaints were filed with the Privacy Commissioner.
Monitoring Compliance
The current monitoring process is done regularly through the ATIP Analyst and the Team Leader, Information Management and ATIP. They report on daily activities and request statuses are provided on an as-needed (ad hoc) basis.
Other Reporting Requirements Specific to the Privacy Act
Material Privacy Breaches
During the 2022-2023 fiscal year, the PMPRB reported no material privacy breach to the Office of the Privacy Commissioner and the Treasury Board Secretariat.
Privacy Impact Assessments
No privacy impact assessments were completed during the 2022-2023 fiscal year.
Public Interest Disclosures
During the 2022-2023 fiscal year, there were no disclosures made under section 8(2)(m) of the Privacy Act and, therefore, no section 8(5) written notifications were made to the Office of the Privacy Commissioner.
Appendix A: Access to Information Act and Privacy Act – Delegation Order
Delegation Order
Pursuant to subsection 95 (1) of the Access to Information Act (ATIA), R.S.C.C. A-1 and subsection 73 (1) of the Privacy Act, R.S.C., 1985, c. P-21, as amended:
I, Thomas J. Digby, Chairperson of the Patented Medicine Prices Review Board, a government institution as listed in Schedule 1 (Section 3) of the Act, do herby authorize Devon Menard, Senior Director, Corporate Services and Chief Financial Officer of the Patented Medicine Prices Review Board to exercise, perform and to carry out the duties, functions, and powers of the Access to Information and Privacy Coordinator.
Dated in OTTAWA, in the Province of Ontario, this September 7, 2023.
Thomas J. Digby
Chairperson of the Board
Patented Medicine Prices Review Board
Appendix B: Statistical Report on the Privacy Act
Name of Institution: Patented Medicine Prices Review Board
Reporting Period: 2022-04-01 to 2023-03-31
Section 1: Requests Under the Privacy Act
1.1 Number of Requests received
|
Number of Requests |
|
Received during reporting period |
0 |
|
Outstanding from previous reporting periods |
0 |
|
|
0 |
|
|
0 |
|
Total |
0 |
|
Closed during reporting period |
0 |
|
Carried over to next reporting period |
0 |
|
|
0 |
|
|
0 |
|
1.2 Channels of request
Source |
Number of Requests |
Online |
0 |
0 |
|
0 |
|
In person |
0 |
Phone |
0 |
Fax |
0 |
Total |
0 |
Section 2: Informal Requests
2.1 Number of Informal Requests
|
Number of Requests |
|
Received during reporting period |
0 |
|
Outstanding from previous reporting periods |
0 |
|
|
0 |
|
|
0 |
|
Total |
0 |
|
Closed during reporting period |
0 |
|
Carried over to next reporting period |
0 |
|
2.2 Channels of Informal Requests
Source |
Number of Requests |
Online |
0 |
0 |
|
0 |
|
In person |
0 |
Phone |
0 |
Fax |
0 |
Total |
0 |
2.3 Completion Time of Informal Requests
| Completion Time | |||||||
|---|---|---|---|---|---|---|---|
1 to 15 Days |
16 to 30 Days |
31 to 60 Days |
61 to 120 Days |
121 to 180 Days |
181 to 365 Days |
More Than 365 Days |
Total |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
2.4 Pages Released Informally
Less Than 100 Pages Released |
100-500 Pages Released |
501-1000 Pages Released |
1001-5000 Pages Released |
More Than 5000 Pages Released |
|||||
Number ofRequests |
Pages Released |
Number ofRequests |
Pages Released |
Number ofRequests |
Pages Released |
Number ofRequests |
Pages Released |
Number ofRequests |
Pages Released |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
Section 3: Requests Closed During the Reporting Period
3.1 Disposition and Completion Time
Disposition of Requests |
Completion Time |
|||||||
1 to 15 Days |
16 to 30 Days |
31 to 60 Days |
61 to 120 Days |
121 to 180 Days |
181 to 365 Days |
More Than 365 Days |
Total |
|
All disclosed |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
Disclosed in part |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
All exempted |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
All excluded |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
No records exist |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
Request abandoned |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
Neither confirmed nor denied |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
Total |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
3.2 Exemptions
Section |
Number of Requests |
18(2) |
0 |
19(1)(a) |
0 |
19(1)(b) |
0 |
19(1)(c) |
0 |
19(1)(d) |
0 |
19(1)(e) |
0 |
19(1)(f) |
0 |
20 |
0 |
21 |
0 |
22(1)(a)(i) |
0 |
22(1)(a)(ii) |
0 |
22(1)(a)(iii) |
0 |
22(1)(b) |
0 |
22(1)(c) |
0 |
22(2) |
0 |
22.1 |
0 |
22.2 |
0 |
22.3 |
0 |
22.4 |
0 |
23(a) |
0 |
23(b) |
0 |
24(a) |
0 |
24(b) |
0 |
25 |
0 |
26 |
0 |
27 |
0 |
27.1 |
0 |
28 |
0 |
3.3 Exclusions
Section |
Number of Requests |
69(1)(a) |
0 |
69(1)(b) |
0 |
69.1 |
0 |
70(1) |
0 |
70(1)(a) |
0 |
70(1)(b) |
0 |
70(1)(c) |
0 |
70(1)(d) |
0 |
70(1)(e) |
0 |
70(1)(f) |
0 |
70.1 |
0 |
3.4 Format of Information Released
Paper |
Electronic |
Other |
|||
E-record |
Data set |
Video |
Audio |
||
0 |
0 |
0 |
0 |
0 |
0 |
3.5 Complexity
3.5.1 Relevant Pages Processed and Disclosed for Paper and e-Record Formats
Number of Pages Processed |
Number of Pages Disclosed |
Number of Requests |
0 |
0 |
0 |
3.5.2 Relevant Pages Processed by Request Disposition for Paper and e-records Format by size of Requests
Disposition |
Less Than 100 Pages Processed |
100-500 Pages Processed |
501-1000 Pages Processed |
1001-5000 Pages Processed |
More Than 5000 Pages Processed |
|||||
Number of Requests |
Pages Processed |
Number of Requests |
Pages Processed |
Number of Requests |
Pages Processed |
Number of Requests |
Pages Processed |
Number of Requests |
Pages Processed |
|
All disclosed |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
Disclosed in part |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
All exempted |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
All excluded |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
Request abandoned |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
Neither confirmed nor denied |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
Total |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
3.5.3 Relevant Minutes Processed and Disclosed for Audio Formats
Number of Minutes Processed |
Number of Minutes Disclosed |
Number of Requests |
0 |
0 |
0 |
3.5.4 Relevant Minutes Processed Per Request Disposition for Audio Formats by Size of Requests
Disposition |
Less than 60 Minutes |
60-120 Minutes |
More than 120 Minutes |
|||
Number of requests |
Minutes Processed |
Minutes Processed |
Minutes Processed |
Number of Requests |
Minutes Processed |
|
All disclosed |
0 |
0 |
0 |
0 |
0 |
0 |
Disclosed in part |
0 |
0 |
0 |
0 |
0 |
0 |
All exempted |
0 |
0 |
0 |
0 |
0 |
0 |
All excluded |
0 |
0 |
0 |
0 |
0 |
0 |
Request abandoned |
0 |
0 |
0 |
0 |
0 |
0 |
Neither confirmed nor denied |
0 |
0 |
0 |
0 |
0 |
0 |
Total |
0 |
0 |
0 |
0 |
0 |
0 |
3.5.5 Relevant Minutes Processed and Disclosed for Video Formats
Number of Minutes Processed |
Number of Minutes Disclosed |
Number of Requests |
0 |
0 |
0 |
3.5.6 Relevant Minutes Processed Per Request Disposition for Video formats by Size of Requests
Disposition |
Less than 60 Minutes |
60-120 Minutes |
More than 120 Minutes |
|||
Number of requests |
Minutes Processed |
Minutes Processed |
Minutes Processed |
Number of Requests |
Minutes Processed |
|
All disclosed |
0 |
0 |
0 |
0 |
0 |
0 |
Disclosed in part |
0 |
0 |
0 |
0 |
0 |
0 |
All exempted |
0 |
0 |
0 |
0 |
0 |
0 |
All excluded |
0 |
0 |
0 |
0 |
0 |
0 |
Request abandoned |
0 |
0 |
0 |
0 |
0 |
0 |
Neither confirmed nor denied |
0 |
0 |
0 |
0 |
0 |
0 |
Total |
0 |
0 |
0 |
0 |
0 |
0 |
3.5.7 Other Complexities
Disposition |
Consultation Required |
Legal Advice Sought |
Interwoven Information |
Other |
Total |
All disclosed |
0 |
0 |
0 |
0 |
0 |
Disclosed in part |
0 |
0 |
0 |
0 |
0 |
All exempted |
0 |
0 |
0 |
0 |
0 |
All excluded |
0 |
0 |
0 |
0 |
0 |
Request abandoned |
0 |
0 |
0 |
0 |
0 |
Neither confirmed nor denied |
0 |
0 |
0 |
0 |
0 |
Total |
0 |
0 |
0 |
0 |
0 |
3.6 Closed Requests
3.6.1 Number of Requests Closed Within Legislated Timelines
Number of requests closed within legislated timelines |
0 |
Percentage of requests closed within legislated timelines (%) |
0 |
3.7 Deemed Refusals
3.7.1 Reasons for Not Meeting Legislated Timelines
Number of requests closed past the legislated timelines |
Principal Reason |
|||
Interference with operations / Workload |
External Consultation |
Internal Consultation |
Other |
|
0 |
0 |
0 |
0 |
0 |
3.7.2 Requests Closed Beyond Legislated Timelines (Including Any Extensions Taken)
Number of days past legislated timelines |
Number of requests past legislated timeline where no extension was taken |
Number of requests past legislated timeline where an extension was taken |
Total |
1 to 15 days |
0 |
0 |
0 |
16 to 30 days |
0 |
0 |
0 |
31 to 60 days |
0 |
0 |
0 |
61 to 120 days |
0 |
0 |
0 |
121 to 180 days |
0 |
0 |
0 |
181 to 365 days |
0 |
0 |
0 |
More than 365 days |
0 |
0 |
0 |
Total |
0 |
0 |
0 |
3.8 Requests for Translation
Translation Requests |
Accepted |
Refused |
Total |
English to French |
0 |
0 |
0 |
French to English |
0 |
0 |
0 |
Total |
0 |
0 |
0 |
Section 4: Disclosures Under Subsections 8(2) and 8(5)
Paragraph 8(2)(e) |
Paragraph 8(2)(m) |
Subsection 8(5) |
Total |
0 |
0 |
0 |
0 |
Section 5: Requests for Correction of Personal Information and Notations
Disposition for Correction Requests Received |
Number |
Notations attached |
0 |
Requests for correction accepted |
0 |
Total |
0 |
Section 6: Extensions
6.1 Reasons for Extensions
15(a)(i) Interference with operations |
15 (a)(ii) Consultation |
15(b) Translation purposes or conversion |
||||||
Number of extensions taken |
Further review required to determine exemptions |
Large volume of pages |
Large volume of requests |
Documents are difficult to obtain |
Cabinet Confidence Section |
External |
Internal |
|
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
6.2 Length of Extensions
|
15(a)(i) Interference with operations |
15 (a)(ii) Consultation |
15(b) Translation purposes or conversion |
|||||
Length of Extensions |
Further review required to determine exemptions |
Large volume of pages |
Large volume of requests |
Documents are difficult to obtain |
Cabinet Confidence Section (Section 70) |
External |
Internal |
|
1 to 15 days |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
16 to 30 days |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
31 days or greater |
|
0 |
||||||
Total |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
Section 7: Consultations Received from Other Institutions and Organizations
7.1 Consultations Received from Other Government of Canada Institutions and Other Organizations
Consultations |
Other Government of Canada Institutions |
Number of Pages to Review |
Other Organizations |
Number of Pages to Review |
Received during the reporting period |
0 |
0 |
0 |
0 |
Outstanding from the previous reporting period |
0 |
0 |
0 |
0 |
Total |
0 |
0 |
0 |
0 |
Closed during the reporting period |
0 |
0 |
0 |
0 |
Carried over within negotiated timelines |
0 |
0 |
0 |
0 |
Carried over beyond negotiated timelines |
0 |
0 |
0 |
0 |
7.2 Recommendations and Completion Time for Consultations Received from Other Government of Canada Institutions
Recommendation |
Number of Days Required to Complete Consultation Requests |
|||||||
1 to 15 Days |
16 to 30 Days |
31 to 60 Days |
61 to 120 Days |
121 to 180 Days |
181 to 365 Days |
More Than 365 Days |
Total |
|
Disclose entirely |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
Disclose in part |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
Exempt entirely |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
Exclude entirely |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
Consult other institution |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
Other |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
Total |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
7.3 Recommendations and Completion Time for Consultations Received from Other Organizations Outside the Government of Canada
Recommendation |
Number of days required to complete consultation requests |
|||||||
1 to 15 Days |
16 to 30 Days |
31 to 60 Days |
61 to 120 Days |
121 to 180 Days |
181 to 365 Days |
More Than 365 Days |
Total |
|
Disclose entirely |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
Disclose in part |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
Exempt entirely |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
Exclude entirely |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
Consult other institution |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
Other |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
Total |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
Section 8: Completion Time of Consultations on Cabinet Confidences
8.1 Requests with Legal Services
Number of Days |
Fewer Than 100 Pages Processed |
100-500 Pages Processed |
501-1000 Pages Processed |
1001-5000 Pages Processed |
More than 5000 Pages Processed |
|||||
Number of Requests |
Pages Disclosed |
Number of Requests |
Pages Disclosed |
Number of Requests |
Pages Disclosed |
Number of Requests |
Pages Disclosed |
Number of Requests |
Pages Disclosed |
|
1 to 15 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
16 to 30 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
31 to 60 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
61 to 120 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
121 to 180 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
181 to 365 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
More than 365 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
Total |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
8.2 Requests with Privy Council Office
Number of Days |
Fewer Than 100 Pages Processed |
100‒500 Pages Processed |
501-1000 Pages Processed |
1001-5000 Pages Processed |
More than 5000 Pages Processed |
|||||
Number of Requests |
Pages Disclosed |
Number of Requests |
Pages Disclosed |
Number of Requests |
Pages Disclosed |
Number of Requests |
Pages Disclosed |
Number of Requests |
Pages Disclosed |
|
1 to 15 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
16 to 30 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
31 to 60 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
61 to 120 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
121 to 180 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
181 to 365 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
More than 365 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
Total |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
Section 9: Complaints and Investigations Notices Received
Section 31 |
Section 33 |
Section 35 |
Court action |
Total |
0 |
0 |
0 |
0 |
0 |
Section 10: Privacy Impact Assessments (PIAs) and Personal Information Banks (PIBs)
10.1 Privacy Impact Assessments
Number of PIAs completed |
0 |
Number of PIAs modified |
0 |
10.2 Institution-Specific and Central Persona Information Banks
Personal Information Banks |
Active |
Created |
Terminated |
Modified |
Institution-specific |
0 |
0 |
0 |
0 |
Central |
0 |
0 |
0 |
0 |
Total |
0 |
0 |
0 |
0 |
Section 11: Privacy Breaches
11.1 Material Privacy Breaches Reported
Number of material privacy breaches reported to TBS |
0 |
Number of material privacy breaches reported to OPC |
0 |
11.2 Non-Material Privacy Breaches
Number of non-material privacy breaches |
0 |
Section 12: Resources Related to the Privacy Act
12.1 Allocated Costs
Expenditures |
Amount |
|
Salaries |
$0 |
|
Overtime |
$0 |
|
Goods and Services |
$0 |
|
|
$0 |
|
|
$0 |
|
Total |
$0 |
|
12.2 Human Resources
Resources |
Person Years Dedicated to Privacy Activities |
Full-time employees |
0.000 |
Part-time and casual employees |
0.000 |
Regional staff |
0.000 |
Consultants and agency personnel |
0.000 |
Students |
0.000 |
Total |
0.000 |
Note: Enter values to three decimal places.
Appendix C: Supplemental Statistical Report on the Access to Information Act and Privacy Act
Name of Institution: Patented Medicine Prices Review Board
Reporting Period: 2022-04-01 to 2023-03-31
Section 1: Capacity to Receive Requests Under the Access to Information Act and the Privacy Act
Enter the Number of weeks your institution was able to receive ATIP requests through the different channels.
|
Number of Weeks |
Able to receive requests by mail |
52 |
Able to receive requests by email |
52 |
Able to receive requests through the digital request service |
52 |
Section 2: Capacity to Process Records Under the Access to Information Act and the Privacy Act
2.1 Enter the number of weeks your institution was able to process paper records in different classification levels.
|
No Capacity |
Partial Capacity |
Full Capacity |
Total |
Unclassified Paper Records |
0 |
0 |
52 |
52 |
Protected B Paper Records |
0 |
0 |
52 |
52 |
Secret and Top Secret Paper Records |
0 |
0 |
52 |
52 |
2.2 Enter the number of weeks your institution was able to process electronic records in different classification levels.
|
No Capacity |
Partial Capacity |
Full Capacity |
Total |
Unclassified Electronic Records |
0 |
0 |
52 |
52 |
Protected B Electronic Records |
0 |
0 |
52 |
52 |
Secret and Top Secret Electronic Records |
0 |
0 |
52 |
52 |
Section 3: Open Requests and Complaints Under the Access to Information Act
3.1 Enter the number of Open Requests that are outstanding from Previous Reporting Periods.
Fiscal Year Open Requests Were Received |
Open Requests that are Within Legislated Timelines as of March 31, 2023 |
Open Requests that are Beyond Legislated Timelines as of March 31, 2023 |
Total |
Received in 2022-2023 |
0 |
4 |
4 |
Received in 2021-2022 |
0 |
0 |
0 |
Received in 2020-2021 |
0 |
0 |
0 |
Received in 2019-2020 |
0 |
0 |
0 |
Received in 2018-2019 |
0 |
0 |
0 |
Received in 2017-2018 |
0 |
0 |
0 |
Received in 2016-2017 |
0 |
0 |
0 |
Received in 2015-2016 |
0 |
0 |
0 |
Received in 2014-2015 |
0 |
0 |
0 |
Received in 2013-2014 or earlier |
0 |
0 |
0 |
Total |
0 |
4 |
4 |
3.2 Enter the number of open complaints with the Information Commissioner of Canada that are outstanding from previous reports periods.
Fiscal Year Open Complaints Were Received by Institution |
Number of Open Complaints |
Received in 2022-2023 |
3 |
Received in 2021-2022 |
0 |
Received in 2020-2021 |
0 |
Received in 2019-2020 |
0 |
Received in 2018-2019 |
0 |
Received in 2017-2018 |
0 |
Received in 2016-2017 |
0 |
Received in 2015-2016 |
0 |
Received in 2014-2015 |
0 |
Received in 2013-2014 or earlier |
0 |
Total |
3 |
Section 4: Open Requests and Complaints Under the Privacy Act
4.1 Enter the number of open requests that are outstanding from previous reporting periods.
Fiscal Year Open Requests Were Received |
Open Requests that are Within Legislated Timelines as of March 31, 2023 |
Open Requests that are Beyond Legislated Timelines as of March 31, 2023 |
Total |
Received in 2022-2023 |
0 |
0 |
0 |
Received in 2021-2022 |
0 |
0 |
0 |
Received in 2020-2021 |
0 |
0 |
0 |
Received in 2019-2020 |
0 |
0 |
0 |
Received in 2018-2019 |
0 |
0 |
0 |
Received in 2017-2018 |
0 |
0 |
0 |
Received in 2016-2017 |
0 |
0 |
0 |
Received in 2015-2016 |
0 |
0 |
0 |
Received in 2014-2015 |
0 |
0 |
0 |
Received in 2013-2014 or earlier |
0 |
0 |
0 |
Total |
0 |
0 |
0 |
4.2 Enter the number of open complaints with the Privacy Commissioner of Canada that are outstanding from previous reporting periods.
Fiscal Year Open Complaints Were Received by Institution |
Number of Open Complaints |
Received in 2022-2023 |
0 |
Received in 2021-2022 |
0 |
Received in 2020-2021 |
0 |
Received in 2019-2020 |
0 |
Received in 2018-2019 |
0 |
Received in 2017-2018 |
0 |
Received in 2016-2017 |
0 |
Received in 2015-2016 |
0 |
Received in 2014-2015 |
0 |
Received in 2013-2014 or earlier |
0 |
Total |
0 |
Section 5: Social Insurance Number
Has your institution begun a new collection or a new consistent use of the SIN in 2022-2023 |
No |
Section 6: Universal Access under the Privacy Act
How many requests were received from confirmed foreign nationals outside of Canada in 2022-2023? |
0 |
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