Annual Report on the Access to Information Act 2014-2015

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Table of Contents

Introduction

I. Access to Information Act

The Access to Information Act (the Act) gives the Canadian public a right to access information contained in federal government records, subject to certain specific and limited exceptions.

The Act requires the head of every federal government institution to submit an annual report to Parliament on the administration of the Act following the close of each fiscal year. This annual report is prepared and is being tabled before each House of Parliament in accordance with section 72 of the Access to Information Act. This report provides a summary of how the Public Health Agency of Canada (the Agency) has fulfilled its access to information responsibilities during the fiscal year 2014-2015.

II. About the Public Health Agency of Canada

The Agency's mission is to promote and protect the health of Canadians through leadership, partnership, innovation and action in public health.

The role of the Agency is to:

  • Promote health;
  • Prevent and control chronic diseases and injuries;
  • Prevent and control infectious diseases;
  • Prepare for and respond to public health emergencies;
  • Serve as a central point for sharing Canada's public health expertise with the rest of the world;
  • Apply international research and development to Canada's public health programs; and
  • Strengthen intergovernmental collaboration on public health and facilitate national approaches to public health policy and planning.

For more information about the Agency, please visit our web site.

Access to Information Infrastructure

I. The Access to Information and Privacy Operations Division

The Access to Information and Privacy (ATIP) Operations Division is housed in the Planning, Integration and Management Services Directorate, Corporate Services Branch at Health Canada (HC).

In June 2012, under the terms of the Public Health Agency of Canada and HC Shared Services Partnership Agreement, a shared service was established for the administration of the Access to Information Act and the Privacy Act in the two institutions. 2013-2014 was the first full fiscal year under this new arrangement, and saw the implementation of a single ATIP Coordinator model for the Agency and HC.

The ATIP Coordinator is accountable for the development, coordination and implementation of effective policies, guidelines, systems and procedures in order to enable efficient processing of requests under the Act. The Coordinator is also responsible for the implementation of relevant government-wide policies, systems and procedures. The Division is responsible for all Access to Information (ATI) legislative requirements pursuant to the Act such as:

  • Responding to access to information requests within the statutory time frame as well as meeting the duty to assist requesters;
  • Providing advice and guidance to departmental employees on the application of the Act and Treasury Board of Canada policies;
  • Developing corporate-wide access to information protocols and practices to guide the ATI process;
  • Promoting staff awareness and providing training on the Act;
  • Preparing annual reports to Parliament; and,
  • Liaising with the Office of the Information Commissioner (OIC), the Treasury Board of Canada Secretariat (TBS), other federal departments and agencies, provincial ministries of health and other key stakeholders.

In 2014-2015, the Act was administered by 4.69 full-time equivalent (FTE) employees with the support of consultant services (2.04 FTE) and some part-time and casual employees (0.18 FTE) for a total complement of 6.91 FTEs.

II. Reading Room

Section 71 of the Act requires government institutions to provide facilities where members of the public may inspect any manuals used by employees of the institution in administering or carrying out programs or activities of the institution that affect the public. The Agency has a reading room available where members of the public may make arrangements to review materials.

The following Agency location in Ottawa has been designated as a public reading room:

Access to Information and Privacy Operations Division
1600 Scott Street, Holland Cross,
Tower B, 7th Floor, Suite 700
Ottawa, Ontario K1A 0K9

Delegation of Authority

On July 11, 2013, a delegation order for the Access to Information Act was signed by the Minister of Health. The delegation order extends the delegation of authorities beyond the Coordinator to the Assistant Deputy Minister and Director General levels within HC's Corporate Services Branch, which provides ATIP services to the Agency. Select authorities have also been delegated to ATIP managers and analysts in order to more effectively manage the volume of access to information requests received. This revised approach was adopted to maximize operational efficiency while continuing to minimize risks.

The Delegation Order is attached as Appendix A.

Requests under the Access to Information Act - Statistical Figures, Interpretation and Explanation

I. Statistical Report

This section of the report includes an interpretation and explanation of the data contained in the Agency's statistical report which summarizes ATI-related activity for the period between April 1, 2014 and March 31, 2015 (Appendix B).

II. Number of Access Requests and Case Load

Number of Access Requests

Although there was a slight increase in the number of requests received in 2014-2015 (133 as compared with 130 in 2013-2014), the Agency has seen an overall increase of 16% in the number of requests received in the six years since 2008-2009.

Source of Requests: Trends

Of the 133 ATI requests received by the Agency in 2014-2015, 25 were from the business sector, representing an increase of 72% as compared with 2013-2014. The media and the general public still represent the vast majority of the Agency's requests, as depicted in the table below.

Source of Requests
Source Number of Requests Variance (%)
Footnote 1

Examples - associations, political parties and unions

Return to - Footnote * referrer

Media 55 8%
Public 32 -35%
Business (Private Sector) 25 39%
Academia 17 70%
OrganizationFootnote * 3 50%
Decline to Identify 1 N/A
Total 133  

New this year, the option of "Decline to Identify" as a source of request was added to the existing options for requesters and represented 1% of the total number of requests.

Informal Requests

Whenever feasible to do so, the Agency processes requests informally as "access informal". There was a slight increase in the use of this processing method, which includes records previously released under the Access to Information Act. In 2014-2015, the Agency processed 13 requests as "access informal" compared to eight requests in 2013-2014. In the past, the Agency reported separately on 'access informals' and 'treated informally' however, these previous categories are now combined into one.

Posting of Completed ATI Requests

The Agency met TBS requirement to proactively post on its web site monthly summaries of completed ATI requests, which assists in facilitating Canadians' right of access to institutional records.

Case Load

During the 2014-2015 fiscal year, the Agency completed the processing of 136 of 173 (79%) active requests. Active requests included 133 new requests and 40 requests carried over from previous years.

While 2014-2015 saw a decrease from the previous year in the number of pages reviewed, there are a number of factors that contributed to this result. First, the Agency dedicated more resources to addressing some of the oldest requests, which are voluminous and more complex in nature. Second, challenges arising from migration to the Windows 7 operating system impacted the Agency's operations. The upcoming implementation of a new case management system will support more efficient processing of requests going forward.

Case Load versus Pages Reviewed by Fiscal Year
Fiscal Year Number of Requests Received Number of Requests Carried Over Total Caseload Number of Requests Closed # of Pages Review for Closed Files
2009-2010 208 18 226 160 298,098
2010-2011 143 63 206 176 114,792
2011-2012 163 30 193 155 224,900
2012-2013 185 38 223 143 320,000
2013-2014 130 83 213 173 141,995
2014-2015 133 40 173 136 118,825

Consultations Completed for Other Institutions

In 2014-2015, the Agency completed 61 consultations representing 1,700 pages from other federal institutions, and completed eight consultations from other jurisdictions.

Number of Consultations and Pages Reviewed from Other Federal Institutions
Federal Institutions Number of Consultations Completed Pages Reviewed
Health Canada 25 857
Canadian Food Inspection Agency 8 176
Fisheries and Oceans Canada 1 136
Privy Council Office 4 127
Public Works and Government Services Canada 4 99
Other 19 305
Total 61 1,700

III. Disposition of Requests Completed

Completed requests were classified as follows:

Disposition of Requests Completed by Percentage
Disposition of Requests Requests Completed by Percentage
Disclosed in part 32%
No records exist 27%
All disclosed 21%
Request abandoned 13%
Request transferred 5%
All exempted 1%
All excluded 1%

IV. Exemptions Invoked

Sections 13 through 24 of the Act set out the exemptions intended to protect information pertaining to a particular public or private interest, and section 26 of the Act is a temporary exception relating to information to be published.

The majority of the 183 exemptions invoked by the Agency focused on three sections of the Act - section 19 (personal information), section 20 (third party information), and section 21 (operations of government). Together, these accounted for 117 (64%) of the exemptions applied in 2014-2015. It is worth noting that the invocation of section 20 on 34 occasions necessitated numerous consultations with third parties, many of which were large multi-national corporations. Such consultations are complex and resource intensive.

Principal Exemptions Applied
Exemptions Number of Times Applied
Section 21 - Operations of Government 51
Section 20 - Third party information 34
Section 19 - Personal information 32
Section 16 - Law enforcement and investigation 23
Section 13 - Obtained in confidence 18
Section 23 - Solicitor-client privilege 12
Section 14 - Federal-provincial affairs 5
Section 15 - Injurious to international affairs 3
Section 18 - Economic interests 2
Section 26 - Will be published within 90 days 1
Section 22 - Prejudices results of tests or audits 1
Section 17 - Threatens the safety of individuals 1
Section 24 - Restricted under Schedule II 0

V. Exclusions Cited

The Access to Information Act does not apply to published material, material available to the public for purchase or for public reference (section 68); nor does it apply to confidences of the Queen's Privy Council (section 69). Requests containing proposed exclusions under section 69 require consultation with the Department of Justice, and potentially the Privy Council Office.

During 2014-2015, the Agency applied two exclusions pursuant to section 68 of the Act, and six exclusions for section 69 of the Act.

VI. Disposition and Completion Time

The Agency tracks the disposition of closed requests and the length of time taken to process them. Of the total caseload of 173 requests in 2014-2015, the Agency completed 136 cases and carried over 37 uncompleted requests to fiscal year 2015-2016.

The Agency was able to respond within 30 days or less to the majority of requests. The remaining requests, categorized into time segments of 31 to 60 days, 61 to 120 days, and 121 days or more, are depicted in the table below. It is important to note that the deadlines for many of these requests were legally extended under the Act.

Percentage of Files Per Completion Time Category
Completion Time Fiscal Year
2013-2014
Fiscal Year
2014-2015
30 days or less 54% 60%
31-60 days 15% 10%
61-120 days 8% 9%
More than 120 days 23% 21%

VII. Extensions

Legal extensions were most frequently invoked to provide time to complete consultations and to process voluminous records. In 2014-2015, the Agency invoked 79 extensions under section 9(1) of the Act.

Extensions Invoked
Length of extensions 9(1)(a)
Interference with operations
9(1)(b)
Consultation
9(1)(c)
Third party notice
# of times
invoked
Percentage # of times
invoked
Percentage # of times
invoked
Percentage
30 days or less 19 24% 10 13% 0 0%
More than 30 days 15 19% 26 33% 9 11%

VIII. Translations

No translation was required to respond to requests in 2014-2015.

IX. Format of Information Released

Of requests that were fully or partially disclosed, 15 were sent out in paper format. This number, however, represents only 24% of the total pages released. Comparatively, 57 requests were released electronically, representing 76% of pages released.

In 2015-16, the Agency will implement a case management and imaging system that will allow to provide documents to requesters in Portable Document Format (PDF). This will allow for more efficient processing, as well as more delivery options to the public, including via CD-ROM which eliminates the need for photocopying.

X. Fees

The Act authorizes fees for certain aspects of processing formal requests and the fee structure is prescribed in the ATI Regulations. Accordingly, the Agency cannot charge fees for reviewing records, overhead or shipping, nor can it charge for the first five hours needed to search for a record or prepare any part of it for disclosure.

Based on requests completed in 2014-2015, the Agency collected $550 in application fees and did not seek any production or search fees. In total, the Receiver General for Canada collected $550 in fees. In addition, the Agency waived $1,603 in fees for 95 requests in accordance with its duty to assist applicants.

XI. Costs

The Agency spent a total of $779,073 on ATI functions in 2014-2015. Of this total, salaries accounted for $390,715 and administration for $388,358, most of which was used to retain temporary help to address the volume and complexity of requests. Staffing for the fiscal year amounted to 4.69 FTEs dedicated to ATI activities. In previous years, these figures did not include administrative support, management, reporting, monitoring and policy resources, nor did they include their overhead cost which contributed to overall support of the operations of the application of the Act. In this fiscal year (2014-2015) these elements were incorporated in the above noted costs.

Training and Awareness

Training for Agency Employees

Training sessions regarding the Act and related processes are delivered to Agency employees on a regular basis. Four "ATI 101" training sessions, with 65 attendees, took place during 2014-2015. The basic objectives of the course are to impart an understanding of the Act, roles and responsibilities, the handling of formal and informal requests, basic grounds to withhold information and how to process an ATI request. Significant efforts have been put into updating training materials and tools. In addition, a new process to identify and strategically assess training needs and to provide customized training to the target groups has been implemented.

Orientation and Awareness

The ATIP Division worked in collaboration with various program areas to promote awareness and develop customized training to address Agency needs. This approach resulted in increased engagement and awareness. The Division continued to increase awareness among Agency employees of their responsibilities under the Act by advertising sessions open to all employees.

New and/or Revised Institution-Specific Access to Information Related Policies, Guidelines and Procedures

ATIP Operations Division

Organizational Renewal

Work continued to strengthen the ATIP Operations function, including a benchmarking exercise against selected other government departments.

IT Systems Modernization

Case management tools used to manage/process requests were adapted to Windows 7, the new government standard operating system. Efforts to modernize tools continued throughout the year, and implementation of a new case management system and the addition of new imaging and document processing capacity are planned for the fall of 2015.

Complaints and Court Applications for Reviews

I. Complaints to the Information Commissioner

During 2014-2015, six complaints under the Act were filed with the Office of the Information Commissioner of Canada (OIC) related to requests completed by the Agency.

Complaints Filed with the OIC
Reason Number of Complaints
Refusal - General 2
Other 2
Exemptions 1
Deemed Refusal 1

The Agency reviews the outcomes of all OIC investigations, and where appropriate, incorporates lessons learned into business processes.

II. Types of Complaints and their Disposition Completed in 2014-2015

Types of Complaints and their Disposition Completed in 2014-2015
Subject of Complaint Number of Closed Complaints Final Disposition by OIC
Deemed Refusal (delay) 1
  • 1 Well Founded
Exemptions 1
  • 1 Abandoned
Other 1
  • 1 Not Well Founded
Total 3
  • 1 Well Founded
  • 1 Abandoned
  • 1 Not Well Founded

III. Applications/Appeals Submitted to the Federal Court/Federal Court of Appeal

During this reporting period, no notices of applications were filed by third parties with the Federal Court or the Federal Court of Appeal pursuant to subsection 44(1) of the Act.

IV. Responses to Recommendations raised by other Agents of Parliament

There were no recommendations raised by other Agents of Parliament during fiscal year 2014-2015.

 

Appendix A: Access to Information Act and Privacy Act - Delegation Order

Delegation of Authority

Access to Information Act and Privacy Act

I, the Minister of Health, pursuant to section 73 of the Access to Information Act and section 73 of the Privacy Act, hereby designate the persons holding the positions set out in the Delegation of Authority Schedule attached hereto, or the persons occupying on an acting basis those positions, to exercise the powers, duties and functions of the Minister as the head of the Public Health Agency of Canada, under the provisions of the Act and related regulations set out in the schedule opposite each position.  This designation supersedes all previous delegation orders.

Original signed by:

The Honorable Leona Aglukkaq, P.C., M.P.
Minister of Health
July 11, 2013

 
Delegation of Authority Schedule
Position Access to Information Act and Regulations Privacy Act and Regulations
Assistant Deputy Minister, Corporate Services Branch
HC/ PHAC
Full authority Full authority
Director General, Planning, Integration and Management Services, Corporate Services Branch
HC/ PHAC
Full authority Full authority
Director, Access to Information and Privacy (Coordinator)
HC/ PHAC
Full authority Full authority
Chief, Access to Information and Privacy Sections: Full authority except: 35(2), 52(2)(b), 52(3), 72
Regulations: Sections: Full authority
Sections: Full authority except: 8(2)(j), 8(2)(m), 8(4), 8(5), 33(2) 51(2)(b), 51(3), 72(1)
Regulations: Sections: Full authority except: 7
Team Leader, Access to Information and Privacy Sections: 4(2.1), 7, 8(1), 9(1), 9(2), 10(1), 10(2), 11(2), 11(3), 11(4), 11(5), 11(6), 12(2)(b), 12(3)(b), 19, 25, 27(1), 27(4), 33, 43(1), 44(2)
Regulations: Sections: Full authority
Sections: 14, 15, 16, 17(2)(b), 17(3)(b), 26, 31
Regulations: Sections: 9, 11(2), 13(1), 14
Senior Analyst, Access to Information and Privacy Sections: 4(2.1), 7, 9(2), 27(1), 27(4), 33
Regulations: Sections: 5
Regulations: Sections: 9, 11(2)
Analyst, Access to Information and Privacy Sections: 4(2.1), 7, 9(2)
Regulations: Sections: 5
Regulations: Sections: 9, 11(2)
 

Appendix B: Statistical Report on the Access to Information Act

TBS/SCT 350-62

Name of institution: Public Health Agency of Canada

Reporting period: 2014-04-01 to 2015-03-31

Part 1 - Requests under the Access to Information Act

1.1 Number of Requests
Requests Number of requests
Received during reporting period 133
Outstanding from previous reporting period 40
Total 173
Closed during reporting period 136
Carried over to next reporting period 37
 
1.2 Sources of requests
Source Number of requests
Media 55
Academia 17
Business (Private Sector) 25
Organization 3
Public 32
Decline to identify 1
Total 133
 
1.3 Informal requests
Completion time
1 to 15 days 16 to 30 days 31 to 60 days 61 to 120 days 121 to 180 days 181 to 365 days More than 365 days Total
12 0 1 0 0 0 0 13
 

Part 2 - Requests closed during the reporting period

2.1 Disposition and completion time
Disposition of requests Completion Time
1 to 15 days 16 to 30 days 31 to 60 days 61 to 120 days 121 to 180 days 181 to 365 days More than 365 days Total
All disclosed 2 14 5 7 0 0 1 29
Disclosed in part 4 9 7 3 3 2 15 43
All exempted 0 1 0 0 0 0 1 2
All excluded 1 0 0 0 0 0 0 1
No records exist 21 12 1 0 0 0 2 36
Request transferred 7 0 0 0 0 0 0 7
Request abandoned 11 0 0 2 1 0 4 18
Neither confirmed nor denied 0 0 0 0 0 0 0 0
Total 46 36 13 12 4 2 23 136
 
2.2 Exemptions
Section Number of requests Section Number of requests Section Number of requests Section Number of requests
Footnote *

I.A.: International Affairs

Return to - Footnote * referrer

Footnote **

Def.: Defence of Canada

Return to - Footnote ** referrer

Footnote 3

S.A.: Subversive Activities

Return to - Footnote *** referrer

13(1)(a) 14 16(1)(b) 0 16.4(1)(b) 0 20(1)(c) 15
13(1)(b) 1 16(1)(c) 0 16.5 0 20(1)(d) 1
13(1)(c) 3 16(1)(d) 0 17 1 20.1 0
13(1)(d) 0 16(2) 7 18(a) 0 20.2 0
13(1)(e) 0 16(2)(a) 0 18(b) 2 20.4 0
14 4 16(2)(b) 0 18(c) 0 21(1)(a) 22
14(a) 0 16(2)(c) 14 18(d) 0 21(1)(b) 17
14(b) 1 16(3) 0 18.1(1)(a) 0 21(1)(c) 12
15(1) 3 16.1(1)(a) 0 18.1(1)(b) 0 21(1)(d) 0
15(1) - I.A. Footnote * 0 16.1(1)(b) 0 18.1(1)(c) 0 22 0
15(1) - Def. Footnote ** 0 16.1(1)(c) 0 18.1(1)(d) 0 22.1(1) 1
15(1) - S.A. Footnote *** 0 16.1(1)(d) 0 19(1) 32 23 12
16(1)(a)(i) 2 16.2(1) 0 20(1)(a) 4 24(1) 0
16(1)(a)(ii) 0 16.3 0 20(1)(b) 14 26 1
16(1)(a)(iii) 0 16.4(1)(a) 0 20(1)(b.1) 0    
 
2.3 Exclusions
Section Number of requests Section Number of requests Section Number of requests
68(a) 2 69(1)(a) 0 69(1)(g) re (b) 0
68(b) 0 69(1)(b) 0 69(1)(g) re (c) 0
68(c) 0 69(1)(c) 0 69(1)(g) re (d) 0
68.1 0 69(1)(d) 0 69(1)(g) re (e) 0
68.2(a) 0 69(1)(e) 0 69(1)(g) re (f) 0
68.2(b) 0 69(1)(f) 0 69.1(1) 0
69(1) 6 69(1)(g) re (a) 0
 
2.4 Format of information released
Disposition Paper Electronic Other formats
All disclosed 4 25 0
Disclosed in part 11 32 0
Total 15 57 0

2.5 Complexity

2.5.1 Relevant pages processed and disclosed
Disposition of requests Number of pages processed Number of pages disclosed Number of requests
All disclosed 25,194 25,194 29
Disclosed in part 61,266 23,826 43
All exempted 538 0 2
All excluded 0 0 1
Request abandoned 1,900 48 18
Neither confirmed nor denied 0 0 0
Total 88,898 49,068 93
 
2.5.2 Relevant pages processed and disclosed by size of requests
Disposition Fewer than 100 pages processed 101-500 pages processed 501-1,000 pages processed 1,001-5,000 pages processed More than 5,000 pages processed
Number of requests Pages disclosed Number of requests Pages disclosed Number of requests Pages disclosed Number of requests Pages disclosed Number of requests Pages disclosed
All disclosed 21 523 6 1,445 0 0 0 0 2 23,226
Disclosed in part 12 637 14 2,810 3 1,283 10 11,183 4 7,913
All exempted 1 0 1 0 0 0 0 0 0 0
All excluded 1 0 0 0 0 0 0 0 0 0
Request abandoned 17 0 0 0 0 0 1 48 0 0
Neither confirmed nor denied 0 0 0 0 0 0 0 0 0 0
Total 52 1,160 21 4,255 3 1,283 11 11,231 6 31,139
 
2.5.3 Other complexities
Disposition Consultation required Assessment of fees Legal advice sought Other Total
All disclosed 5 0 0 29 34
Disclosed in part 21 0 0 43 64
All exempted 0 0 0 2 2
All excluded 0 0 0 1 1
Request abandoned 1 0 0 0 1
Neither confirmed nor denied 0 0 0 0 0
Total 27 0 0 75 102

2.6 Deemed refusals

2.6.1 Reasons for not meeting statutory deadline
Number of requests closed past the statutory deadline Principal Reason
Workload External consultation Internal consultation Other
24 23 1 0 0
 
2.6.2 Number of days past deadline
Number of days past deadline Number of requests past deadline where no extension was taken Number of requests past deadline where an extension was taken Total
1 to 15 days 0 0 0
16 to 30 days 0 0 0
31 to 60 days 0 0 0
61 to 120 days 0 1 1
121 to 180 days 0 1 1
181 to 365 days 0 5 5
More than 365 days 4 13 17
Total 4 20 24
 
2.7 Requests for translation
Translation requests Accepted Refused Total
English to French 0 0 0
French to English 0 0 0
Total 0 0 0
 

Part 3 - Extensions

3.1 Reasons for extensions and disposition of requests
Disposition of requests where an extension was taken 9(1)(a)
Interference with operations
9(1)(b)
Consultation
9(1)(c)
Third party notice
Section 69 Other
All disclosed 7 0 8 0
Disclosed in part 19 4 19 4
All exempted 1 0 1 1
All excluded 0 0 0 0
No records exist 2 0 0 0
Request abandoned 5 0 4 4
Total 34 4 32 9
 
3.2 Length of extensions
Length of extensions 9(1)(a)
Interference with operations
9(1)(b)
Consultation
9(1)(c)
Third party notice
Section 69 Other
30 days or less 19 0 10 0
31 to 60 days 10 0 8 4
61 to 120 days 3 3 14 5
121 to 180 days 2 1 0 0
181 to 365 days 0 0 0 0
365 days or more 0 0 0 0
Total 34 4 32 9
 

Part 4 - Fees

4.1 Fees
Fee Type Fee collected Fee waived or refunded
Number of requests Amount ($) Number of requests Amount ($)
Application 110 550 23 115
Search 0 - 0 -
Production 0 - 0 -
Programming 0 - 0 -
Preparation 0 - 0 -
Alternative format 0 - 0 -
Reproduction 0 - 72 1,488
Total 110 $ 550 95 $ 1,603
 

Part 5 - Consultations received from other Government of Canada institutions and other organizations

5.1 Consultations received from other government institutions and organizations
Consultations Other Government of Canada institutions Number of pages to review Other organizations Number of pages to review
Received during reporting period 67 2,475 4 102
Outstanding from the previous reporting period 2 37 1 668
Total 69 2,512 5 770
Closed during the reporting period 61 1,700 5 770
Pending at the end of the reporting period 8 812 0 0
 
5.2 Recommendations and completion time for consultations received from other Government of Canada institutions
Recommendation Number of days required to complete consultation requests
1 to 15 days 16 to 30 days 31 to 60 days 61 to 120 days 121 to 180 days 181 to 365 days More than 365 days Total
Disclose entirely 28 17 1 1 0 0 0 47
Disclose in part 4 3 1 0 0 0 0 8
Exempt entirely 0 1 0 0 0 0 0 1
Exclude entirely 1 0 0 0 0 0 0 1
Consult other institution 1 0 0 0 0 0 0 1
Other 2 1 0 0 0 0 0 3
Total 36 22 2 1 0 0 0 61
 
5.3 Recommendations and completion time for consultations received from other organizations
Recommendation Number of days required to complete consultation requests
1 to 15 days 16 to 30 days 31 to 60 days 61 to 120 days 121 to 180 days 181 to 365 days More than 365 days Total
Disclose entirely 1 2 0 0 0 0 0 3
Disclose in part 0 1 0 0 0 0 0 1
Exempt entirely 1 0 0 0 0 0 0 1
Exclude entirely 0 0 0 0 0 0 0 0
Consult other institution 0 0 0 0 0 0 0 0
Other 0 0 0 0 0 0 0 0
Total 2 3 0 0 0 0 0 5
 

Part 6 - Completion time of consultations on Cabinet confidences

6.1 Requests with Legal Services
Number of days Fewer than 100 pages processed 101-500 pages processed 501-1,000 pages processed 1,001-5,000 pages processed More than 5,000 pages processed
Number of requests Pages disclosed Number of requests Pages disclosed Number of requests Pages disclosed Number of requests Pages disclosed Number of requests Pages disclosed
1 to 15 days 0 0 0 0 0 0 0 0 0 0
16 to 30 days 1 2 0 0 0 0 0 0 0 0
31 to 60 days 0 0 0 0 0 0 0 0 0 0
61 to 120 days 1 3 0 0 0 0 0 0 0 0
121 to 180 days 1 0 0 0 0 0 0 0 0 0
181 to 365 days 2 32 0 0 0 0 0 0 0 0
More than 365 days 0 0 0 0 0 0 0 0 0 0
Total 5 37 0 0 0 0 0 0 0 0
 
6.2 Requests with Privy Council Office
Number of days Fewer than 100 pages processed 101-500 pages processed 501-1,000 pages processed 1,001-5,000 pages processed More than 5,000 pages processed
Number of requests Pages disclosed Number of requests Pages disclosed Number of requests Pages disclosed Number of requests Pages disclosed Number of requests Pages disclosed
1 to 15 days 0 0 0 0 0 0 0 0 0 0
16 to 30 days 0 0 0 0 0 0 0 0 0 0
31 to 60 days 0 0 0 0 0 0 0 0 0 0
61 to 120 days 0 0 0 0 0 0 0 0 0 0
121 to 180 days 0 0 0 0 0 0 0 0 0 0
181 to 365 days 0 0 0 0 0 0 0 0 0 0
More than 365 days 0 0 0 0 0 0 0 0 0 0
Total 0 0 0 0 0 0 0 0 0 0
 

Part 7 - Complaints and investigations

7.1 Complaints and investigations
Section 32 Section 35 Section 37 Total
6 6 3 15
 

Part 8 - Court action

8.1 Court action
Section 41 Section 42 Section 44 Total
0 0 0 0
 

Part 9 - Resources related to the Access to Information Act

9.1 Costs
Expenditures Amount
Salaries $380,943
Overtime $9,772
Goods and services $388,358
• Professional services contracts $326,935
• Other $61,423
Total $779,073
 
9.2 Human Resources
Resources Person years dedicated to Access to Information activities
Full-time employees 4.69
Part-time and casual employees 0.18
Regional staff 0.00
Consultants and agency personnel 2.04
Students 0.00
Total 6.91
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