Youth Mental Health Fund: Applicant guide
Table of content
- Should you apply
- Purpose of this guide
- Section 1: Notice to applicants
- Section 2: Overview
- Section 3: Before you apply
- Section 4: How to apply
- Section 5: After you apply
- Section 6: Contact us
- Annex A: How to complete the application form
- Annex B: Glossary
Should you apply
The Youth Mental Health Fund is looking to fund projects of up to $500,000 per fiscal year for projects that may be up to 48 months in length, to enhance the capacity of community health organizations to deliver more care for young people living in Canada and better equip these organizations to refer youth to other mental health services within their networks and partnerships. Project proposals exceeding the $500,000 per year limit may be considered, at Health Canada's discretion, based on their potential to achieve the objectives of the YMHF.
The following types of organizations may apply:
- Not-for-profit organizations
- Public post-secondary education institutions
The deadline to apply is January 22, 2025.
Purpose of this guide
This guide explains the funding process and how to apply for funding under the Youth Mental Health Fund.
Please read the entire guide before applying for funding.
Sections 1 to 6 provide an overview of the funding process, how to apply, and what to expect after you apply.
Annex A is a companion piece to the application form and will provide instructions to help you complete and submit your application.
Annex B is a glossary of terms.
Section 1: Notice to applicants
Health Canada reserves the right to:
- reject any application received
- accept any application in whole or in part
- cancel or re-issue this funding opportunity at any time
Health Canada will not reimburse an applicant for costs incurred while preparing or submitting an application for funding.
Health Canada is under no obligation to enter into a funding agreement as a result of any invitation to submit an application.
Health Canada funding seeks to improve health outcomes of all people living in Canada, including racialized, equity-seeking groups.
Information in your application will be subject to the Access to Information Act (ATIA) which gives Canadians a right to access information under a department's control, with some exemptions.
Section 2: Overview
About the Youth Mental Health Fund
The Youth Mental Health Fund (YMHF), announced by the federal government in Budget 2024, is a funding program that aims to improve the mental health of youth and for their families, and to enhance access to, and navigation of, mental health services with a particular focus on equity-deserving groups.
Program objectives
The YMHF aims to contribute to long-term improvements in mental health outcomes for youth and to advance the creation of a strengthened, integrated and accessible youth mental health system that addresses the needs of equity-deserving and underserved youth populations. Specifically, the YMHF seeks to improve the availability, accessibility and quality of mental health supports and services for youth by:
- Priority 1: Building capacity, or supporting the expansion of Integrated Youth Services (IYS)Footnote 1 networks and hubs
- Priority 2: Building capacity in community organizations providing mental health services and supports to diverse youth populations
- Priority 3: Building capacity of mental wellness supports in Indigenous communities or in organizations that support First Nations youth on-reserve, Inuit youth in Inuit Nunangat and Métis youth
Funding priority
Funding will be provided for projects under the following priority:
- Priority 2: Building capacity in and supporting community-based organizations providing youth mental health services. Building capacity in and supporting community-based organizations that provide mental health services that are youth-specific with the goal of facilitating and strengthening linkages to the broader mental health care system, such as IYS networks or provincial/territorial health systems, to expand their reach and serve more youth. This includes proposals primarily supporting Indigenous youth living in urban and rural areas, specifically First Nations youth who do not live on-reserve and Inuit youth who do not live in Inuit Nunangat.
Other priority streams of the YMHF will be funded through complementary mechanisms, rather than this open call for proposals. These include:
- Priority 1: Strengthening and expanding Integrated Youth Services (IYS). Strengthening and expanding existing IYS sites to increase their capacity and reach more youth, especially marginalized youth, to foster a nationwide collaborative network across the country, linked to provincial and territorial health systems. This funding priority will be administered separately by Health Canada.
- Priority 3: Building capacity of mental wellness supports in Indigenous communities or in organizations that primarily support First Nations youth on-reserve, Inuit youth in Inuit Nunangat and Métis youth. This will be administered by Indigenous Services Canada and guided by Indigenous partners and communities. To inquire further, please contact Indigenous Services Canada at: ymhf-fsm@sac-isc.gc.ca.
Priority populations
Youth
The overarching priority population for the YMHF is youth living in Canada. The term "youth" typically refers to those in the stage of life from early adolescence to adulthood. Among many mental health service providers who target supports for youth, this is typically between the ages of 12-25. The YMHF recognizes that different service providers may use varying age parameters based on developmental needs, regional considerations, or specific mental health challenges. To accommodate this, the Fund will maintain flexibility in how 'youth' is defined, allowing projects to tailor their services to meet the needs of youth at different stages of adolescence and early adulthood.
Equity-deserving, Indigenous and underserved youth populations
The YMHF aims to improve access to, and navigation of, mental health supports and services for youth within their communities, with a focus on providing targeted support to youth who face multiple barriers and youth in underserved regions or populations with pressing needs.Footnote 2 This includes Indigenous youth, youth who identify as 2SLGBTQI+, youth experiencing systemic discrimination and racism, young women and girls, Black Canadians, refugees, newcomers or immigrants, minority language communities, including official language minority communities, individuals from rural/remote areas, low-income households, youth transitioning out of care, and youth facing homelessness or housing insecurity.
Program outcomes
Your application must show how your project would contribute to at least one indicator from each of the program outcomes listed below:
Immediate outcome: Strengthened capacity of community organizations outside IYS networks and hubs to provide effective, integrated, timely, equitable and culturally appropriate/safe mental health care to youth and their families.
Indicators:
- Number of new mental health human resources hired in community organizations
- Number and percentage of mental health human resources employed in community trained in youth mental health care
- Percentage of mental health human resources employed in community organizations reporting feeling better equipped (knowledge, tools, skills and abilities) to provide effective, integrated, timely, equitable and culturally appropriate/safe mental health care to youth and their families
Intermediate outcome: Community organizations are using the strategies, knowledge, tools, skills and abilities gained from YMHF projects to improve the effectiveness, timeliness, and cultural appropriateness of integrated mental health care provided to youth and their families.
Indicators:
- Number of youth provided with mental health care from community organizations outside IYS networks and hubs
- Percentage of community organizations reporting an increase in number of youth accessing their mental health care
- Percentage of mental health human resources employed in community organizations reporting that they made individual practice changes, or an organizational policy or program change to improve the effectiveness, timeliness, and cultural appropriateness/safety of integrated mental health care provided to youth and their families as a result of new knowledge, tools, skills and abilities
- Percentage of community organizations reporting that they have established new partnerships with other mental health service providers or community organizations to increase the range of mental health services youth and their families can access in the community
Application deadline
The application deadline for this funding opportunity is 11:59 p.m. (ET) January 22, 2025.
Project limits
Each organization may submit only one proposal and will be considered for a single project. The total maximum amount of funding per organization is $500,000 per fiscal year (April 1 to March 31). Projects can begin as early as April 1, 2025, and must be completed no later than March 31, 2029. Project proposals exceeding the $500,000 per year limit may be considered, at Health Canada's discretion, based on their potential to achieve the objectives of the YMHF.
Who can apply
The following types of Canadian applicants are eligible for funding:
- Not-for-profit, non-government organizations, including:
- community health organizations, registered not-for-profit charitable organizations, regional health councils outside of Quebec
- public post-secondary educational institutions (including universities, boards of education and other centres of education in Canada) outside of Quebec
The YMHF will allow third-party agreements to further distribute funding to not-for-profit organizations. Applicants must clearly demonstrate how activities carried out by third parties will benefit the project target population.
These applicants cannot apply
The following types of applicants are not eligible for funding:
- Other levels of government (including Indigenous, provinces, territories, municipalities and their agencies)
- Indigenous organizations whose projects serve First Nations on-reserve, Inuit youth in Inuit Nunangat and Métis youth (to be administered separately by Indigenous Services Canada)
- Private post-secondary educational institutions (including universities, boards of education and other centres of education in Canada)
- Individual
- For-profit organizations
- Federal Crown corporations
- International organizations
- IYS Hubs and Networks, as these organizations will be funded through Priority 1
- Applicants from Quebec (note that the Ministère de la Santé et des Services sociaux is managing YMHF funds for Quebec). Applicants from Quebec that have projects that focus on supporting First Nations youth on-reserve, Inuit youth in Inuit Nunangat and Métis youth are eligible for consideration under Priority 3 that will be administered by Indigenous Services Canada and guided by Indigenous partnership tables and structures.
While these applicants are not eligible for direct funding, they may collaborate with eligible organizations on a project. However, they will not receive funding directly under the YMHF.
Eligible activities
Eligible activities should be focused on helping community health organizations improve access to mental health care for young people living in Canada, and better equip these organizations to refer youth to other mental health services within their networks and partnerships. These include:
- Tailoring care to needs of equity-deserving youth and Indigenous youth living in urban and rural areas (does not include First Nations on-reserve, Inuit in Inuit Nunangat and Métis youth, as these youth are the focus of the priority area for funding that is administered by Indigenous Services Canada and guided by Indigenous partners and communities)
- Expand capacity for culturally safe, appropriate care that addresses specific needs of diverse youth populations, including urban Indigenous, racialized, and equity-deserving groups
- Expand capacity for specialized care for equity-deserving groups and urban Indigenous youth (for example, trauma support, eating disorder treatment, suicide prevention, and traditional healing)
- Bringing care closer to communities
- Establish mobile teams, virtual care or satellite clinics to deliver care directly to underserved or remote areas, making services more accessible geographically to ensure access to care regardless of location
- Hiring additional staff
- Recruit and onboard qualified mental health professionals (for example, counselors, and peer support workers) or provide specialized training to staff to improve service availability, reduce wait times, and ensure culturally responsive care that meets the needs of urban and rural Indigenous and equity-deserving
- Removing barriers to care for youth and families
- Develop linkages with other parts of the mental health care space to improve referrals and make it easier for youth to get support for their full spectrum of needs
- Support staff/peer support workers focused on reducing stigma and guiding users through the system
- Develop and enhance tools such as digital aids for referral pathways, and informational resources
Eligible expenditures
The following types of expenditures are eligible for funding:
- Personnel salaries and benefits for healthcare professionals not operating in the hospital system or provincial health plans, such as community health professionals, counsellors and peer support workers
- Contractual personnel
- Travel and accommodation
- Materials and supplies
- Equipment
- Rent and utilities
- Certain capital expenditures, such as:
- mobile units: Vehicles or vans used as mobile mental health service units to reach rural and remote communities.
Capital expenditures, including those over $500,000 per project, require prior Health Canada approval and are eligible only if the recipient demonstrates a sustainable maintenance plan for these investments post-YMHF funding.
Note: Costs incurred prior to Health Canada approval or the project start date will not be reimbursed by Health Canada. You will be solely responsible for these costs.
Ineligible expenditures
Ineligible expenditures include but are not limited to:
- Costs incurred while preparing or submitting an application
- Ongoing operational expenses of the applicant organization not related to approved project activities, and unspecified miscellaneous costs
- Administrative fees and overhead as a percentage of project costs
- Contingency or emergency allowances
- Purchase of vehicles (with exception of vehicles for mobile units to reach underserved communities), land, or buildings, or construction and renovations of buildings
- Costs related to areas that fall under the primary responsibility of provinces and territories, such as providing primary care services (specifically funding would not cover medically necessary insured hospital or physician services which are already covered by provincial health plans under the requirements of the Canada Health Act)
Section 3: Before you apply
Diverse populations and Sex- and Gender-based Analysis Plus
For applicants who are new to Sex- and Gender-based Analysis Plus, you are encouraged to do the free Introduction to Gender-based Analysis Plus (GBA Plus) online course. Annex A has additional details.
Information sessions
A virtual information session was held on December 12, 2024. To access the materials from the session, please email: YMHF-FSMJ@hc-sc.gc.ca.
Privacy and personal information
Health Canada is committed to respecting applicants' privacy and protecting their personal information. The department is obligated to manage information according to the Department of Health Act, Access to Information Act, the Privacy Act, and the Library and Archives Canada Act. These acts dictate how Health Canada may use, disclose, and retain personal, confidential or other information.
You have the right to:
- the protection of your personal information
- access your personal information
- request a correction or notation to your personal information
- file a privacy complaint with the Privacy Commissioner of Canada if you feel your personal information has been handled improperly
Section 4: How to apply
Instructions on how to complete an application package are in Annex A of this guide. An application package includes the application form and any additional attachments referred to in the Application form.
A completed application package must be electronically signed and submitted to YMHF-FSMJ@hc-sc.gc.ca by the application deadline.
Section 5: After you apply
Health Canada will acknowledge receipt of your application
After you submit your application package, you will receive an email from the program to acknowledge that your application has been received. Ensure an accurate, valid email address is included in your application.
Health Canada will assess your application
Once submitted, your application will be diligently reviewed and assessed. Health Canada may share the information provided in your application with other federal government departments, agencies, or external experts (for example, scientific, medical, technical) with confidentiality obligations, so that they can assist in reviewing and assessing your application.
YMHF assessment criteria
The YMHF will screen and assess all applications against the following criteria, as applicable:
- the proposed activities, including expected results and outcomes, support program objectives and identified funding priority
- the proposed activities and expenditures are eligible, reasonable, and required to meet the project objectives
- your experience and expertise in implementing similar projects on time and budget
- your ability to provide information on results and indicators
Screening against mandatory criteria (minimum requirements)
Applications must demonstrate how the project meets all 4 mandatory criteria. Should applications fail to properly demonstrate meeting these 4 criteria, the application will be screened out of the process and will not be further considered for funding.
- Improving youth mental health: Projects must focus primarily on improving the mental health of youth aged 12-25 (with flexibility).
- Improving access to care in community settings: Projects must demonstrate how the proposed activities/interventions will improve access to mental health care or remove barriers to accessing mental health care in communities. This can be measured through increasing availability, accessibility, quality and effectiveness of mental health care and through youth mental health outcomes.
- Prioritizing highest unmet needs: Projects should include a focus on addressing mental health care needs for equity-deserving (for example, racialized, 2SLGBTQIA+, official language minorities, youth transitioning out of care) or urban or rural Indigenous populations who have greater unmet needs as demonstrated through evidence of service gaps, ensuring that marginalized communities, who have more pressing and higher unmet needs, receive adequate tailored supports. Additionally, where applicable, projects should focus on addressing mental health care needs in underserved geographical regions where there is a significant gap between the mental health needs of the population and the availability or quality of mental health services (for example, rural and remote areas).
- Evaluation and measurement: Projects should have a clear plan for measuring and reporting on outcomes related to improving access to mental health care. This includes using qualitative and quantitative data/methodologies, as well as lived and living experience.
Screening note: The following criteria will be used to prioritize projects:
- Urgency: Priority will be given to projects that address urgent needs, and can make an immediate impact. These projects would offer clear benefits and improvements in care for youth. Projects that address urgent mental health needs among equity-deserving populations may receive the highest priority.
- Evidence of urgency includes:
- local public health data or community-level data (for example, hospitalization and emergency room visit rates for mental health reasons, data from community health surveys where residents report unmet mental health needs)
- wait times statistics
- mental health service accessibility data
- Evidence of urgency includes:
- Geographical representation: Priority will be given to ensuring geographic diversity in funded projects. While efforts will be focused on underserved regions with significant mental health disparities, there will be an emphasis on distributing projects across all jurisdictions to avoid over-concentration in select areas.
- Readiness for implementation: Priority will be given to projects that are ready to be implemented immediately and have the necessary resources, staff and infrastructure in place to ensure execution. Projects that are not immediately ready for implementation could partner with established organizations or networks that already have the capacity to support rapid project implementation and submit a joint proposal.
- Complement existing investments: Priority will be given to projects that build on existing Federal-Provincial/Territorial mental health investments, enhancing or expanding established programs rather than duplicating current activities. Projects should have clear sustainability plans that outline how services or initiatives could continue, if required, beyond the YMHF's time-limited funding.
- System integration: Projects that demonstrate a strong connection between community health organizations and provincial/territorial health systems or IYS networks. This can be done by forming partnerships or collaborations that make it easier to share resources, coordinate care and refer youth between services.
Health Canada will notify you of the final funding decision
Once all applications are assessed, all applicants will be notified in writing as to whether their application was selected for funding. Communications will be sent to the email address for the primary contact you provide. Ensure that this email address is accurate and valid.
All funding decisions are final and non-negotiable, there is no appeal process. Funding decisions are expected to be made by April 2025.
Projects deemed strong but not funded during this process may be retained should future funding opportunities arise.
If your application is successful
Acknowledging Health Canada funding
If you receive funding, you must publicly acknowledge – in English and in French – the financial support received from the Government of Canada in all communications materials and promotional activities. Additional requirements may be included in your funding agreement.
Agreement and reporting requirements
If your application is selected for funding, funds will be administered through a formal agreement. You will be required to provide project-related financial, progress and performance reports, or other reports requested by Health Canda.
Audit
If you receive funding, all project records and financial expenses associated with the project may be audited to ensure they comply with the terms and conditions of your funding agreement.
Budget
If you receive funding, eligible costs must be incurred within the period stipulated in your funding agreement. Funds may only be used for expenditures that are directly related to project activities and cannot under any circumstances be diverted to any other use. Total government funding (federal, provincial/territorial, and municipal) for the same eligible expenditure cannot exceed 100% of that expenditure.
Intellectual property
If you receive funding, your funding agreement will contain an intellectual property clause that you will own the intellectual property of any materials created or developed for the project.
Proactive disclosure
If you receive funding, Health Canada will proactively disclose information about your project to the public on the Open Government website to increase the transparency and usefulness of funding data. Project information will include: the name of the successful applicant, funding amount, duration of the agreement, project description, and location.
Records
If you receive funding, you will be required to keep proper accounts and records related to the project for a period of 6 years after the agreement end date.
Research
If you receive funding you may be required to participate in and contribute to an independent third-party implementation science research project through the Canadian Institutes of Health Research.
Unpaid debts to the Government of Canada
If you receive funding, you must declare any amounts owing to the Government of Canada. Any amounts you owe to the Government of Canada may be deducted from the funds due to the project under the Youth Mental Health Fund.
Section 6: Contact us
For more information on the Youth Mental Health Fund or this solicitation process, email: YMHF-FSMJ@hc-sc.gc.ca.
Annex A: How to complete the application form
It is highly recommended that you review this Annex in its entirety prior to completing your Application form.
Note: Ensure your submission is complete. Incomplete applications may be screened out.
Guidelines are provided for answering each section of the application form.
In addition, the list below identifies sections of the application form that are relevant for describing how your project would meet the assessment criteria outlined in Section 5 of this guide.
Mandatory criteria
- Improving youth mental health impact
- Relevant sections: Rationale: Project description; Project need
- Access to care
- Relevant sections: Rationale: Project description; Project need
- Prioritizing highest unmet needs
- Reach and beneficiaries: Multiple subsections
- Evaluation and measurement
- Relevant sections: Program outcomes: Measuring results
Prioritization criteria
- Urgency
- Relevant section: Rationale: Project description; Project need
- Geographic representation
- Relevant section: Reach and beneficiaries: Scope
- Readiness for implementation
- Relevant sections: Project information: Project summary; Planned project start date; Applicant capacity; Partnerships
- Complement existing investments
- Relevant sections: Rationale: Project need; Additional project information: Sustainability
- System integration
- Relevant sections: Rationale: Project description
Application contacts
Application contacts are the persons who will receive communications regarding your application and may not be the project lead or executive officer. Ensure all information is accurate and up to date.
Applicant information
Information such as your address and your operating name will be captured here. Ensure all information is accurate and up to date.
Eligibility
Upload documents to provide evidence of your legal status. You can provide a brief description of the document being uploaded.
- Documents can include:
- articles of incorporation
- certificate of charitable status
- reference to your organization's constitution, if established pursuant to an act
- letters patent
- terms of reference or governance structure
- Board of Directors list
Reminder: A list of eligible applicants can be found in Section 2: Overview - Who can apply of this guide.
Project information
This section will capture high-level details of your application that will help the YMHF easily understand what your project is about.
Note: Greater detail is requested about your project's objectives, activities and outputs in the Objectives, activities and evaluation section.
Project title
- Ensure the name is succinct and accurately reflects the focus of your project.
- If your project will be implemented in both official languages, include both the English and French titles.
Project summary
Max character limit is 1,000
- The project summary should be brief and clearly describe what your project intends to achieve. Ensure your summary describes the link between your project, the program objectives and identified funding priority in Section 2 of this guide. Explain the main elements of your project, such as objectives, activities, and expected results (outcomes and outputs).
- Consider using this format when creating your summary: "With the goal of [insert main objective], this project will [insert key activities or key outputs] for [insert primary target population or community] in [insert geographic scope]."
- For example: With the goal of providing tailored mental health supports that better meet the needs of racialized populations in Metro Vancouver, this project will provide drop-in mental health care services by health professionals that can serve individuals for whom English is not a first language, at community centre locations throughout Metro Vancouver.
- This summary may be posted publicly if your project is funded.
Planned project start date
- Projects that receive funding approval are anticipated to begin as early as April 2025. As such, the planned project start date can be anytime on or after April 1, 2025.
Planned project end date
- Projects must be completed no later than March 31, 2029.
Applicant capacity
This section will show how you have the experience and expertise to carry out your proposed project activities.
Suitability
Max character limit is 2,000
Demonstrate how, as an applicant, you are well-suited to carry out your proposed project by describing relevant experience in delivering programs and services. This could include:
- examples of similar projects you have undertaken in the past
- experience you have working with the identified population
- experience working with stakeholders in this field
Governance and delivery capacity
Max character limit is 2,000
Describe how you have the capacity to manage and carry out your project. This could include a description of your:
- organizational structure, including leadership and management team, board governance
- ability to manage and coordinate project activities
- ability to develop partnerships
- policies and procedures
Financial management capacity
Max character limit is 2,000
Describe your financial capacity to carry-out your proposed project. Clearly describe how you are well positioned to manage and spend the requested funding during the proposed project timeline. This could include a description of your:
- financial administration/management staff such as a finance division, a director or another staff member dedicated to financial management
- quality control mechanisms
- financial management polices and procedures
Rationale
It is important to provide a rationale for your project that is clear, and evidence-based. "Evidence-based" refers to any research (qualitative and quantitative, practice-based evidence), studies, data or findings that demonstrate the need for your project. When describing the evidence, include references to the title of any documents you attach.
Funding priorities
Max character limit is 2,000
- How do you think your project could contribute to this call's funding priority (indicated in Section 2: Overview of the Applicant guide)?
Project description
Max character limit is 5,000
Please structure your project description to address each of the following in the order provided:
- Describe what you plan to achieve through your project, including:
- the context or background that describes why your project is important
- the specific problem or gap that you are aiming to address
- who will benefit from this project and in what ways
- the approaches you will use to achieve the project objectives
- high-level timelines of when you expect to achieve key milestones
- Indicate whether your project will have a link to an IYS network or a provincial/territorial health system, and if so provide details
Project need
Max character limit is 5,000
- Provide an overview of the evidence-base for your project. Clearly explain why your project is needed and why it is important to carry out this work.
- Use this section to elaborate on the impact your project is expected to have in addressing youth mental health needs and improving access to care.
- If available, use different sources and types of data (for example, quantitative, qualitative, case studies, Indigenous ways of knowing, needs assessments, gap analyses, literature reviews, evaluation results, consultation reports, relevant studies or statistics) to illustrate the need for your project.
- Indicate how your project complements, aligns with, addresses gaps, or builds on similar initiatives at the federal level or in other jurisdictions or at other levels of government (for example provincial or regional level).
Project evidence files
- You can include an attachment with your application containing references, documents, or additional evidence as needed. Attachments should be in.doc or.pdf format and the maximum size per attachment is 20MB.
Reach and beneficiaries
Scope
In the space provided, please list the communities, cities, provinces or territories in which your project will reach.
Project audience
Max character limit is 3,000
Identify who will be involved in your project activities and explain how their personal experiences and expertise will contribute to and enhance your project. Your response should include the following:
- Any relevant details about the audience's demographics. These could include age, sex, gender, ethnicity, or socio-economic status. Will the project involve youth in the design or delivery of project activities? Please include any other relevant information about who will be involved in the design and delivery of project activities.
- How is the project audience involved in your project (such as, providing the project with knowledge and guidance, including lived experience, participants)?
Project beneficiaries
Max character limit is 3,000
Describe who your project aims to benefit and how your project will specifically benefit this population. Be sure to mention any impact on specific priority populations identified in Priority populations in Section 2 above.
Your response should include the following:
- A statement of who your project aims to benefit and why, including, if applicable, an explanation of how this population is underserved
- Key details about the demographics of your project's beneficiaries. These could include age, sex, gender, ethnicity or socio-economic status
- How many beneficiaries in total do you expect your project to reach
- Where are your project's beneficiaries located
- A description of your project's impact on these beneficiaries
Sex- and Gender-Based Analysis Plus (diverse populations and gender-based analysis)
Max character limit is 3,000
Health Canda is committed to improving equitable access to health programs and services for all people in Canada. The Sex- and Gender-based Analysis Plus (SGBA Plus) is an approach to understand how different factors affect the way individuals experience the world. Individual experiences can be affected by multiple factors, such as gender, race, disability, sexual orientation, and income, and how these factors may interact with each other as well as social institutions.
Before completing your application, you are encouraged to do the free Introduction to Gender-based Analysis Plus (GBA Plus) online course. You are expected to incorporate these considerations into your application, to demonstrate how your SGBA Plus analysis of various factors informed your project design.
Consider the following when designing your project:
- How does available evidence and your SGBA Plus analysis inform your project's scope? What barriers currently exist?
- Who are the populations in your project audience and beneficiaries? Is it possible and reasonable for your project to reach specific sub-populations?
- Analyze demographic data
- Consider a wide variety of expertise, including lived and living experience, Indigenous ways of knowing, professional, academic, other
- Use precise language, for instance, instead of "youth" is it actually "young women in rural areas"?
- How might project activities and outputs be tailored to address the differing experiences for these populations?
- Do you (or your partners) have the capacity to carry out these activities and reach these populations?
- What will you measure to ensure project activities address the issue for these populations? How will you collect and analyze data broken down by diversity factors?
- Quantitative data (statistics)
- Qualitative data (focus groups, participant observation, journaling, questionnaires)
If you do not have experience in applying SGBA Plus, describe your plan to develop or acquire the required expertise and apply it to your project (such as, staff training, hiring a consultant).
For additional information regarding SGBA Plus, consult the following:
- Gender-based Analysis Plus resources - Canada.ca
- Sex and gender in health research - Canadian Institute of Health Research
- Culturally relevant GBA starter kit - Native Women's Association of Canada
- Indigenous GBA toolkit – Government of British Columbia
- Métis-specific GBA tool - Women of the Métis Nation
- Inuit-Specific GBA+ framework - Pauktuutit Inuit Women of Canada
Official language minority communities
Max character limit is 3,000
Health Canada is committed to taking positive measures that enhance the vitality of official language minority communities (OLMCs) (French-speaking people outside Quebec or English-speaking people in Quebec), foster the full recognition and use of English and French in Canadian society, promote and protect the French language, and advance learning opportunities for people in (OLMCs).
Applicants must respect the spirit and the intent of the Official Languages Act. Your application must demonstrate how your project will impact OLMCs, or explain why your project will not be able to impact these communities. When applicable, applicants must also describe how project activities to communicate with the public or deliver services will occur in both official languages.
Consider the following when designing your project:
- What barriers currently exist for people in OLMCs related to the issue that your project will address?
- Will your project impact OLMCs? Is it possible and reasonable to reach these populations?
- Consider consulting OLMC experts, such as:
- How might you, or your partners, reach OLMCs?
- How might project activities and outputs be tailored to address the specific needs of these populations?
- What will you measure to ensure your project activities will impact OLMCs?
If you receive funding, your funding agreement will outline the official languages requirements for your project.
For additional information regarding OLMCs, consult the following:
Language of delivery
Indicate which languages you will use for your project activities and outputs, in whole or in part. If your project will be using a language other than English or French, select "other" and list the languages you will use in your project.
Health Canada promotes the use of English and French in Canadian society. Projects should be accessible in one or both official languages. However, depending on your intended reach, your project may focus on a population (project audience or beneficiaries) that does not use either official language (for example, newcomers to Canada who are not yet fluent in English or French); in these instances, selecting "other" will not affect your assessment score.
Partnerships
Best practices and experience demonstrate that projects supported by partners are most likely to succeed. In this section of the application form, describe your meaningful project partners and how they will contribute to advancing the objectives of your project. Meaningful partners are defined as partners who are necessary for the success of the project.
Partner name
Partner contribution: Max character limit is 500
Indicate the contribution this partner will make to your project (for example, shape the project, facilitate relationships with other key stakeholders, serve as a project site, participate in piloting a new intervention or adopt a successful program). For example - ABC Organization will provide a weekly meeting space to host youth mental health group therapy sessions with project beneficiaries. In addition to the venue, ABC Organization will contribute in-kind support through administrative staff, who will help coordinate participant outreach and manage registration.
Partner confirmed: Yes or no
Letters of support: Letters of support from each partner organization confirming their role and support, including in-kind or financial contribution to the project.
Note: While matched funding is not required, any cash or in-kind contributions from partners or other funders are strongly encouraged. If known, identify them in the Cash and in-kind contributions section.
Outcomes
Max character limit is 500
Outcomes are the broader effects or changes that should occur from project activities and outputs. As a whole, your application should demonstrate that your project will support the YMHF desired immediate outcome for the relevant funding priority, as listed in Section 2: Overview - Program outcomes.
Objectives, activities and evaluation
This section will provide Health Canada with information about the specific and measurable goals your project aims to achieve, what actions or tasks will be carried out to achieve these objectives and how you will assess whether or not your project is on track to meet your objectives.
Note: There is a limit of 4 objectives in the Application form. If you need more, please use a new form and reuse the section.
For each objective, please list the following:
Objectives
Max character limit is 1,000
Describe the overall objectives of your project. Ensure that they clearly align with the Funding priority outlined in Section 2: Overview.
- Objectives should be "SMART":
- Specific: Describe a specific action, behaviour, outcome or achievement that is observable
- Measurable: Quantifiable and has indicators associated with it so it can be measured
- Achievable: Appropriate and relevant to your target groups
- Results-oriented: Clear what result will be achieved
- Time-bound: State the timeframe within which the objective will be achieved
Activity
Max character limit is 2,000
The project activities must be clearly stated, feasible and link directly to the objectives of your project and the Funding priority outlined in Section 2: Overview. For example:
- train health professionals
- measure impacts
- develop education materials
- disseminate information
Number of persons reached
Identify the estimated number of people in your project audience who you plan to reach through this activity.
Outputs
Max character limit 1,000
List the products, materials, tools or resources you plan to produce that directly stem from the project activities. For example:
- pamphlets
- a new committee
- train the trainer sessions
- public service announcements
Indicators
Max character limit 1,000
Describe the information (qualitative and quantitative) you will use to track project outcomes including by age, gender, sex, and other relevant factors. Breaking data down into these smaller, more specific groups, can help you to see differences and patterns and can show how different groups in a community take part in activities.
An indicator is the means to measure an outcome to gauge performance. Indicators can be:
- qualitative: describing attributes, attitudes, opinions or observations
- quantitative: composed of a:
- number or percentage (how much)
- unit (such as frequency)
Data collection methods and analysis
Max character limit 1,000
Outline how you will gather and analyze the information and who will be responsible (for example, surveys, web metrics)
Timelines and frequency
Max character limit 1,000
Describe how often you will collect this data and for what time period.
Example of a project objective
Objective: Establish mobile mental health clinics to deliver direct mental health services to youth aged 12-25 in rural and remote communities
Activities:
- Develop guidance for mobile mental health providers
- Deploy mobile health units with therapists who can travel to rural communities on a regular schedule offering direct services
Number of persons reached: 1,000 youth
Outputs:
- Guidance material for mobile mental health providers
- Mobile visits to youth
Indicators:
- Number of youths accessing services
- Percentage of youth expressing satisfaction with services received
- Percentage of youth self-reporting improved mental health
Data collection methods and analysis: Surveys
Timelines and frequency: Annually starting in the second year of the project
Additional project information
Scalability
Max character limit is 2000
Describe if, and how, the outputs and outcomes of your project could be applied at a national level or how the project could be adopted in different settings or audiences. Are there opportunities in which project partners could help expand the reach or impact of the project?
Risk
Max character limit is 2,000
What risks exist that could impact the anticipated activities, outputs and outcomes of this project?
For example:
- Regulatory barriers: New municipal or regional regulations may limit mobile clinics' access to certain communities, delaying or restricting service delivery
- Recruitment delays: Difficulty in recruiting and training qualified mental health professionals could delay the deployment of mobile units, reducing service frequency and overall reach
- Provincial and territorial alignment: Misalignment between federal and provincial/territorial priorities or delays in securing agreements could slow the implementation of the initiative, reducing service reach and effectiveness
- Staffing shortages: A lack of qualified mental health professionals, particularly bilingual staff for official language communities (OLMCs), could delay the full implementation of services and reduce overall impact
How are these risks being mitigated? Include the measures you would take to address these risks.
Sustainability
Max character limit is 2,000
- Will the project outputs and outcomes of your project continue to benefit the target groups and stakeholders once Health Canada funding has finished? How will this be achieved? What support has been obtained?
- Will the project outputs and outcomes be transferable and relevant to a broader audience and if so, what steps will the project take to ensure that happens?
- If you anticipate that project activities will not continue once the funding period ends, explain what steps you will take to ensure a smooth project wind-down and closure.
- The following are examples of sustainability:
- sustaining knowledge (for example, sharing evidence-based practices and findings from YMHF-funded projects with stakeholders, including service providers, community organizations, and decision-makers, to foster broader adoption and continuous improvement of youth mental health services.)
- sustaining collaboration (for example, creating a collaborative network or advisory group that includes youth, service providers, and diverse stakeholders, ensuring that the relationships built under YMHF contribute to future efforts in youth mental health.)
- sustaining impact (for example, by embedding successful YMHF-supported programs (for example, mobile mental health units) into existing health systems to ensure continuity of services and capacity, aligning with provincial and territorial mental health strategies or working with provinces/territories and other funders to secure additional funding streams to maintain and expand key services developed under YMHF, particularly in rural, remote, and equity-deserving communities.
Amounts owing to the Government of Canada
Does your organization owe any monies to the Government of Canada. If yes, indicate:
- the name of the department or agency funds are owed to
- the amount owing
Previous funding from Government of Canada
Max character limit is 1,000
If you have received grant or contribution funding from the Government of Canada in the past 12 months, indicate:
- the name of the department or agency
- the name of the funding program
- the amount received
Budget
Max character limit for budget details is 1,000
In your application you must adequately describe the details for each budget category your project will use.
The application form has a budget template to capture planned expenses for the entire project, broken down into budget expenditure categories. Note the following when filling in the budget template:
- You must include budget information for each fiscal year of your project. Costs may only be within the period of the project, not before it starts, or after it ends.
- You budget must account for, and relate to, the identified activities and outputs outlined in the Objectives, activities and evaluation
- You must provide details explaining each budget category and how you calculated the expenses. Costs must be reasonable to support the proposed activities and scope of work.
- Ensure your totals for each category, each fiscal year and the overall total, reflect only the amounts you are requesting from Health Canada.
The next section in this guide provides information and examples on each eligible expenditure category. These examples are illustrative and do not represent an exhaustive list of what expenditures can be included under each category.
Budget categories: Details of eligible expenditures
You may request funding for expenditures that directly support the objectives of your project. Under each eligible budget category, each expenditure must include a description/details so Health Canada can clearly understand what the expenditure is and how you estimated its cost.
The information below provides additional context and examples of expenditures within each eligible budget category. These examples are illustrative and do not represent an exhaustive list of expenditures that could be included under each category.
In all categories, ineligible expenditures include but are not limited to:
- costs incurred while preparing or submitting an application
- ongoing operational expenditures that are part of normal business operations or not related to approved project activities
- expenditures that are, or will be, covered by other sources of funding
- administrative fees and overhead as a percentage of project costs
- contingency or emergency allowances
- any unspecified miscellaneous costs
Personnel salaries and benefits
For full- or part-time employees:
- employees' gross salaries (before deductions) for time spent directly on the project.
- benefits and employer's share of payroll deductions, such as:
- Employment Insurance (EI)
- Canada or Quebec Pension Plan
- other payroll taxes (for example, provincial health tax)
This can also include vacation pay for employees receiving a lump sum payment instead of paid leave.
This Canada Revenue Agency (CRA) website on payroll deductions and benefits may help you estimate expenses for your project.
Note: While personnel salaries and benefits are an eligible expenditure, the following may be considered ineligible:
- statutory and extended personnel benefits exceeding 20% of salary costs
- performance pay or bonus
- severance, separation or termination payments
- parental leave including top-up portion not covered under EI
- compensation during extended absence
Contractual personnel
A contract employee is hired for a specific job at a specific rate of pay and is not considered a permanent employee. For example:
- a translator
- an auditor
- an evaluator
- a knowledge mobilization specialist
Travel and accommodation
Health Canada will only reimburse for travel costs that are consistent with the National Joint Council's travel directive. These include transportation and travel expenses such as:
- airfare
- bus pass
- private vehicle mileage
- meals
- accommodations while on travel status
These websites may help you estimate expenses for your project:
- National Joint Council kilometric rates for vehicle travel in Canada
- National Joint Council allowances for meals and incidentals in Canada
Materials and supplies
Materials and supplies that may be required to support staff or project participants, such as:
- office supplies:
- pens
- stationery
- envelopes
- project materials:
- outreach materials
- clinic supplies
- printing and copying:
- ink
- paper
- costs for work done by a printing firm
- postage:
- freight
- cost of postage
- messenger services
Equipment
The rental of office or clinical equipment, such as:
- computers
- photocopiers
- filing cabinets, office furniture
- cell phone
- special types of equipment deemed necessary to carry out the project
Purchasing these items is allowed if more cost-effective than renting.
Rent and utilities
Rent includes the rent of space, if necessary, as well as utility costs that are included in the monthly rental fee.
Utilities include those that are not already covered in the monthly rental fee. In most cases, it is only telephone charges, but in other cases, heat, electricity and water are not included in the rent.
If the rent or utilities will not be used exclusively for this proposed project, you must specify how the Health Canada-funded portion is calculated. For example, by square footage or other reasonable method.
Performance measurement
All costs related to the evaluation of your project, for example:
- contract fees for an external evaluator not included under contractual services
- costs for staff dedicated to performance measurement not included under personnel salaries and benefits
- training staff or participants involved in evaluation:
- planning
- data collection
- analysis
- postage for dissemination of results
- survey costs
Capital expenditures
Capital expenditures are eligible in circumstances where the rental or purchase of such capital is needed to carry out the project activities.
Capital expenditures are defined as:
- capital equipment (equipment used to provide a service, or conduct research that has an extended life and it is regarded as a fixed asset)
- mobile service delivery
Capital expenditures over $500,000 will require prior written approval from Health Canada and will only be eligible in circumstances where such a purchase is deemed necessary to carry out project activities.
Other costs
Costs that are directly related to the project but do not fall under the other budget categories. These costs may include:
- registration fees for seminars
- bank charges
- insurance
- refreshments
- honoraria
- audit fees
Example of budget details
The example below demonstrates the level of detail expected in your application form (for a few sample categories).
Personnel salaries and benefits:
- 1 full-time program manager, 30 hours per week at $45/hour
- 2 x part-time peer workers 15 hrs per week at $25/hour = $19,500 each
- All employer mandatory employment related costs (MERCs) at 15% of all salary
Travel and accommodations:
- Hotel: 3-day conference attendance for 4 employees (12 nights) and 4 presentation trips for 2 employees (8 nights): 20 nights at $250/person = $5,000
- Meals and incidentals: 20 days at $112.15/day = $2,243
- Mileage for 3-day conference: 3000 km at 0.52/km = $1,560
- Airfare for 4 presentation trips for 2 employees: 8 flights at $400/pers. = $3,200
Rent and utilities:
- Rent (Percentage of square footage): $20,000 base rent/2,000 sq ft x 360 sq ft = $3600
- Utilities: Phone charges = $720
Cash and in-kind contributions
Your application may include other sources of confirmed or anticipated funding (cash or in-kind) that will support your project.
"In-kind" contributions are non-monetary goods or services that are given to the project by you, a partner, or another organization for which you will not be requesting Health Canada to re-imburse. In-kind support may include donated equipment, services, or facilities necessary for the proposed project that would otherwise have to be rented or purchased.
Be sure to include any contributions that you will provide (space or equipment owned by your organization and used for the project, cash from a fundraising event)
Include contributions from other partner organizations or funders, such as:
- other governments (federal, provincial/territorial, municipal)
- partners
- other organizations (for example, business donating office equipment)
Attach any documentation demonstrating confirmed or pending cash or in-kind funding.
Source: Legal name of the contributing organization
Amount: Indicate the amount in dollars. Estimate the amount based on market value of what it would cost your project to rent or purchase the item or service.
Cash or In-kind: Select whether the contribution is cash or in-kind
Cash/In-kind description: Describe the cash or in-kind funding. What will it be used for in your project?
Funding confirmed or pending: Select whether the contribution is confirmed of pending.
Additional documents
Attach any additional documentation to support your application.
Declarations
Read all declaration statements. By signing, the individual authorized to submit your application will be acknowledging the statements in this section.
Validate and sign
In order for your application to be eligible, an authorized individual who has the capacity and authority to submit funding applications and enter into agreements on behalf of your organization must complete this section. This individual should be identified as the Executive Officer in your application. A completed application package must be electronically signed and submitted to YMHF-FSMJ@hc-sc.gc.ca by the application deadline.
Annex B: Glossary
2SLGBTQI+
This acronym represents Two-Spirit, lesbian, gay, bisexual, transgender, queer, intersex, and additional people who identify as part of sexual and gender diverse communities. The "2S" at the front recognizes Two-Spirit people as the first 2SLGBTQI+ communities. The "I" for intersex considers sex characteristics beyond sexual orientation, gender identity and gender expression. The "+" is inclusive of people who identify as part of sexual and gender diverse communities, who use additional terminologies.
The acronym in French is 2ELGBTQI+. It is important to note that "personnes aux deux esprits" et "personnes bispirituelles" can be used interchangeably, although the acronym remains the same.
Audience
Your project audience are the people that your project will directly reach. These individuals will be directly exposed to your project activities. You may interact with them while completing your project.
Some project may have the same audience and beneficiaries.
Beneficiaries
Your project beneficiaries are the people whose health your project is aiming to benefit. You may not have any direct interaction with these individuals while completing your project, but they would experience improved heath if your project was successful.
Some project may have the same audience and beneficiaries.
Community-based mental health care
Patient centred model of care provided outside of the provincial/territorial hospital setting. It includes services and supports provided across the continuum of care, including health promotion, illness prevention, treatment and recovery, integrating mental health supports into settings like schools, workplaces and community centers. Services offered include counselling, peer support, management, particularly for underserved populations.
Culturally appropriate/safe
Recognizing, understanding and applying attitudes and practices that are sensitive to and appropriate for people with diverse cultural socioeconomic and educational backgrounds, and persons of all ages, genders, health status, sexual orientations and abilities.
Equity-deserving groups
Population sub-groups that have historically been disproportionately affected by determinants of poor mental health, and or barriers to mental health care services, and thus deserve targeted supports to support equity.
Indicators
An indicator is a means to measure an outcome to gauge performance. Indicators can be qualitative (describe attributes, attitudes, opinions or observations) or quantitative (composed of a number, percentage or unit that describes how much or how often).
Indigenous peoples
Individuals who identify as First Nations, Inuit or Métis.
Integrated Youth Service (IYS)
A model of care targeting youth aged 12-25, typically in the community setting, where services (for example, mental health care, primary care, peer support social and educational supports), are developed and designed with input from youth and families, and are delivered in an integrated, stepped-care model.
Official language minority communities (OLMCs)
French-speaking people outside Quebec or English-speaking people in Quebec.
Outcomes
What you are trying to achieve, the results, think transformation.
Outputs
What you produce, the deliverables, think nouns.
People experiencing homelessness
Homelessness is the situation of an individual or family who does not have a permanent address or residence; the living situation of an individual or family who does not have stable, permanent, appropriate housing, or the immediate prospect, means and ability of acquiring it.
It is often the result of what are known as systemic or societal barriers, including a lack of affordable and appropriate housing, the individual/household's financial, mental, cognitive, behavioral or physical challenges, or racism and discrimination.
People with disabilities
Disability is a complex phenomenon, reflecting an interaction between features of a person's body and mind and features of the society in which they live. A disability can occur at any time in a person's life; some people are born with a disability, while others develop a disability later in life. It can be permanent, temporary or episodic. Disability can steadily worsen, remain the same, or improve. It can be very mild to very severe. It can be the cause, as well as the result, of disease, illness, injury, or substance abuse.
Provincial/Territorial health system
Provincial and territorial health systems are the organizational and legislative frameworks through which each provincial and territorial government plan, manage, fund, and deliver healthcare services and public health programs. This includes a range of services such as primary care, hospitals, mental health and substance use services, and public health initiatives, to meet the health needs of their respective populations within their jurisdictions.
Racialized groups
Individuals grouped as a result of racialization. Racialization is the process through which groups come to be socially constructed as races, based on characteristics such as ethnicity, language, economics, religion, culture, and politics.
Remote
Permanent communities or long-term (5 years or more) settlements with at least 10 dwellings that does not have year-round road access.
Rural
Communities with a population of fewer than 5,000 people and a population density of fewer than 400 people per square kilometre.
Transgender
A person whose gender identity does not align with the sex that they were assigned at birth.
Two-spirit persons
Umbrella term for some Indigenous people who identify as having both a female and male spirit within them or whose gender identity, gender expression, sexual orientation or spiritual identity is not limited by the binary classification of gender as woman or man.
Urban and rural Indigenous youth
First Nations youth who do not live on-reserve, Inuit youth who do not live in Inuit Nunangat and Métis youth. Note that this may include First Nations, Inuit, and Métis youth living in rural areas.
Women
All people who identify as women, whether they are cisgender or transgender women.
Youth
The term 'youth' typically refers to those in the stage of life from early adolescence to adulthood. Among many mental health service providers who target supports for youth, this is typically between the ages of 12-25. Exact age ranges to define youth varies across sectors, programs, surveys, and youth-related initiatives. For the purpose of the Youth Mental Health Fund (YMHF), age range will align with existing program structures and funding. For example, the National Aboriginal Youth Suicide Prevention Program, which is funded by Indigenous Services Canada, defines youth as aged 10 to 30 years. Funding for Indigenous youth will align with this approach.
Footnotes
- Footnote 1
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A model of care primarily targeting youth aged 12-25, typically in the community setting, where services (for example, mental health care, primary care, peer support social and educational supports), are developed and designed with input from youth and families, and are delivered in an integrated, stepped-care model.
- Footnote 2
-
Underserved areas typically refer to regions or communities where there is a significant gap between the mental health needs of the population and the availability or quality of mental health services.
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