Priority Entitlements: Video Gallery

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I am now a Person with a Priority Entitlement

Transcript

You are now a person with a priority entitlement.

This means you are entitled, for a limited period of time, and if you meet specific conditions,

to be appointed ahead of others to vacant positions in the federal public service.

What does that mean and where do you start?

First, you need to register in our Priority Information Management System, or “PIMS”.

Your home organization starts your registration, and the system assigns you a Priority Reference

Number, or “PRN”.

The next video titled “How to access your Priority Portal account” gives you more

information on the steps to register.

Once your home HR representative has activated your registration, you will start receiving

emails telling you of positions to be staffed and the qualifications required for each position.

Each email will ask you to let the hiring organization know if you are interested in

the position or not.

Next, you should create an account on the GC Jobs site.

This site provides you with access to jobs open to the public and to jobs available internally

within the public service.

You can apply as a person with a priority entitlement to any term or indeterminate position,

when you feel you meet the essential qualifications and conditions of employment.

When you apply, it is important to let the hiring organization department’s HR representative

know that you are a person with a priority entitlement.

Sign up for email alerts with GCJobs!

This allows you to streamline your job search and to be notified for jobs that match your

criteria.

Do you already have a GC Jobs account?

If so, simply login and ensure that you are signed-up for e-mail alerts and that your

information is up to date.

Can you apply to other jobs at any time?

For jobs internal to the public service, you may apply, or self-refer, at any point before

the notification of appointment or proposed appointment, or “NAPA” is issued.

For jobs open to the public you may self-refer up until the letter of offer is issued.

Did you know?

Half of persons with a priority entitlement are appointed from self-referring.

We encourage you to reach out and apply for any job being staffed, or about to be staffed,

and to identify yourself as having a priority entitlement.

How do you gain access to internal public service jobs?

First, login to your GC Jobs account.

Next, click on Personal Information.

Then, click on Name and Identification, enter your Priority Reference Number, and click

save.

Getting an error message?

Be sure to check that your personal information — first and last name and email address

— is identical to what is in PIMS.

This is the only way the system can recognize you as a person with a priority entitlement.

You are in charge of your own career.

Be active and engaged in your job search.

Keep all of your employment profile information up-to-date.

This will ensure you receive all communications from hiring organizations.

There are also other ways to look for jobs.

Let people know!

Network with friends, former colleagues and acquaintances.

Visit external job sites such as LinkedIn, Jobbank, Indeed, Monster, and Workopolis.

These can be very successful ways of finding employment.

If this video does not help you with your specific situation, contact your home HR representative.

If for any reason you are unable to contact them, email the Priority Entitlements Program.

How to access your Priority Portal account

Transcript

You’ve received an email from your home organization that an account has been created

for you in the Priority Information Management System (also known as “PIMS”).

This account will be valid for the duration of your priority entitlement.

If you haven’t received this email, contact your home HR representative and ask when you

might expect your account to be created.

Your email may look something like this.

Be sure to read the email carefully as it contains instructions on how to access your

Priority Portal account.

Your first step is to click on the link provided in the email so you can be directed to the

Priority Portal Welcome page.

Once you’ve selected your preferred language, you’ll be directed to the cyber authentication

process, and required to select one of the 2 following secured login options:

GCKey Login which will allow you to create a Government of Canada username and password.

OR

Sign-in Partner Login where you will be asked to select your financial institution and to

use your current username and password for on-line banking.

Don’t worry, this does not give the government access to your banking information.

It is a way to sign in securely that many people find convenient.

If you choose GCKEY, click on the blue sign-up button on the right-hand side of the page.

After accepting the terms and conditions of use, your next steps will be to create your

username and password, as well as recovery questions and answers.

Keep your username and password in a safe location, as you will need them to login to

GCKey and the Priority Portal from now on.

If you choose Sign-in Partner, login with the User ID and password that you use for

your on-line banking.

You are almost done.

Just a few more steps to go!

Now, you should have reached the Credential Verification Required page.

Click Activate Account / Reset GCKey.

You should see the Privacy NoticeStatement.

Once you click “I agree”, it will bring you to the Shared Secrets page.

Make sure the information you enter matches the information used by your home HR representative.

If you get an error message, it is usually for one of the 3 following reasons:

1- It has been more than 10 calendar days since the passcode was issued (the date of

the introduction email).

If the 10-day period has elapsed, contact your home HR representative and a new passcode

will be issued to you.

2- The information you entered does not match the information that your home HR representative

entered.

For example, your last name may have been misspelled.

3- Make sure that there are no additional spaces (before or after) when the passcode

is entered.

Next, click continue to access the Identification Number page where you will be required to

enter your Personal Record Identifier (PRI) or Service Number or Regimental Number, whichever

is appropriate.

If you are entering a PRI, you must include the “0” in front.

Click save.

You are now on the main page of your priority portal account!

Most of the listed sections have a red “X” next to them.

Each red “X” represents a section that requires your attention.

Once completed, the red “X” will become a green checkmark.

Once each section has a green checkmark, a “Submit for activation” button appears

at the bottom of the screen.

Click on this button to notify your home HR representative that you have completed your

sections.

They will then review and activate your file.

If at any point during this process, you have questions or need help, please reach out to

your home HR representative immediately.

If this video does not help you with your specific situation, contact your home HR representative.

If for any reason you are unable to contact them, email the Priority Entitlements Program.

What you can expect during the assessment process

Transcript

As a person with a priority entitlement, you must be assessed and qualified on all essential

qualifications and conditions of employment, in order to be appointed to a position in

the federal public service.

What about the other requirements you see listed?

You are only required to meet the essential qualifications and conditions of employment.

You are not required to meet any other merit criteria such as assets qualifications, operational

requirements, or organizational needs.

As well, you are not required to be in the area of selection unless the process is targeting

employment equity groups.

Has the Priority Information Management System (PIMS) identified you for a job opportunity?

Read the job opportunity email thoroughly.

It contains important instructions that, if not followed properly, may be the deciding

factor whether your application moves to the next phase of the assessment process.

If you have any questions about the instructions, contact the HR representative listed on the

email as soon as possible.

Are you applying to an advertisement you found on GC Jobs?

As a person with a priority entitlement, you can apply to any term or indeterminate job

opportunities at any group and level that you feel you qualify for.

Read the job advertisement thoroughly, and follow any application instructions provided

by the hiring organization.

Don’t forget to identify yourself as having a priority entitlement!

Has your application been screened-in?

Congratulations!

This means that your application has been screened-in and you will soon be contacted

by the hiring organization inviting you to take part in the next phase of the assessment.

Different assessment tools may be used depending on the type of job.

It is the hiring manager who determines which assessment tools are most appropriate in assessing

the qualifications required for the position.

The assessment tools may include, but are not limited to, one or more of the following:

written tests, interviews, reference checks, practical exams, reviewing past performance

assessments (if available), standardized tests, and simulations.

What happens next?

Prepare!

Prepare!

Prepare!

Review the essential qualifications including the knowledge, skills and abilities required

for the job.

Create a list of all the training, skills and experience you have acquired.

This list could prove very useful when you are asked to provide concrete examples of

your experience, knowledge and abilities.

Plan answers to questions that you think might be asked and don’t forget to research the

hiring organization.

Do you require accommodation during the assessment?

If you require accommodation during the assessment, send your request directly to the hiring organization

as soon as possible, providing information on the nature and extent of your needs.

You do not need to provide any medical information, just information about the nature and extent

of your needs.

If this video does not help you with your specific situation contact your home HR representative.

If for any reason you are unable to contact them, email the Priority Entitlements Program.

Who can help if you have questions

Transcript

Do you have questions about your priority entitlement?

Perhaps your Second Language Evaluation results have expired?

Or you don’t have access to a computer?

Or maybe you haven’t written a résumé or attended an interview in a while and you

just don’t know where to start or who to get support from?

Your home HR representative is your first point of contact.

Your home HR representative will:

Inform and counsel you throughout your priority entitlement.

Help you: Access the Priority Portal

Complete your registration Manage your personal information

Access jobs internal to the public service.

Answer any question you may have about the hiring process.

Were you assessed, and now you have questions about the results?

Contact the hiring organizations’ HR representative directly to request additional feedback.

Also inform the Public Service Commission’s Priority Entitlements Program by sending an

email.

During the discussion with the hiring manager, your assessment results will be discussed

in further detail.

Use this opportunity to ask for tips on how you could perform better in future processes.

Not only does this help you learn, it leaves a positive impression with the manager that

you are committed to your own professional development.

If you still have questions or concerns following your discussion with the hiring manager, speak

with your home HR representative, who can advise you on the best course of action for

your particular situation.

If this video does not help you with your specific situation, contact your home HR representative.

If for any reason you are unable to contact your home HR representative, email the Public

Service Commission’s Priority Entitlements Program and we will work with you and your

home HR representative to answer questions and resolve issues.

My priority entitlement is ending

Transcript

Is your entitlement ending in the next couple of months and:

You have applied to a job and have yet to hear back from the hiring organization?

You have been invited to an assessment?

You have been assessed for a job, and you are still awaiting the results?

You have been found qualified, but have not yet received a job offer?

If your entitlement is close to expiring, and you are being considered for a position,

inform the hiring HR representative of the expiry date as soon as possible so that they

can complete your assessment in a timely manner.

If your entitlement is close to expiring, and you have been offered a position, inform

the hiring HR representative so that they can send you a letter of offer before the

end of your entitlement period.

The job offer must be formalized in writing and signed by all parties before your entitlement

expires.

Once your priority entitlement expires, you can no longer be appointed as a person with

a priority entitlement, even if you have already begun a process.

For this reason, if you have any outstanding job applications or ongoing assessments, contact

the hiring HR representative as soon as possible.

Let them know your priority entitlement has expired, and ask about the possibility of

continuing in the process as a candidate.

If you have questions about what happens once your entitlement expires, or if this video

does not help you with your specific situation, contactyour home HR representative.

If for any reason you are unable to contact them, email the Priority Entitlements Program.

 
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