Test Security and Administration Errors Self Assessment and Checklist

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1. What constitutes a breach of test security?
(Note that there may be more than one correct response)

• Providing a copy of the test to the manager responsible for the appointment process
• Discussing the test content with other staff
• Taking the tests home for safe keeping
• In preparation for a test session, leaving the tests in a room unattended with the door closed
• Photocopying a test because you have more candidates scheduled to write it than copies ordered
• Leaving test material unsecured but in a locked closed office

2. After a breach of test security (missing test booklet), do you:

• Review the Test Session Attendance Sheet?
  • Yes
  • No
• Contact the person you think may have taken the test?
  • Yes
  • No
• Immediately return the rest of the material to PPC with a note?
  • Yes
  • No
• Call PPC for instructions?
  • Yes
  • No
• Confront the person you think may have taken the test?
  • Yes
  • No
• Physically search that person and any bag they may have in their possession?
  • Yes
  • No

3. Who should you contact at the PPC following a breach or potential breach of test security?

• Assessment Services
• E-testing and Test administration
• Consultation Services
• Counselling Services
• Research and Development

4. I know where to find information on test security.

• Yes
• No

5. When faced with a dilemma related to the administration or the security of a PSC test, who makes the final decision on how to solve the issue?

• The department
• The Personnel Psychology Centre

6. Anyone can administer language tests, provided that they have read the test administration manual.

• True
• False

7. When a test administrator has to take a test that he or she has administered in the past, he or she:

• can take that test as long as the retest period has elapsed
• cannot take that test
• must contact Consultation Services

8. If there is a breach of security with a test, PPC can easily replace it with another test?

• Yes
• No
• Sometimes
• Never

9. Which of the following are mandatory when returning test material to the Personnel Psychology Centre.

• Use of registered mail or courier
• Double wrap all protected material
• The mark "Protected" should be visible only on the inner wrapping/envelope
• The mark "Protected" should be visible both on the outer wrapping/envelope

10. Reading and understanding the administration manual is the best way of avoiding making test administration errors.

• True
• False

11. When absent, an online test administrator can provide his or her administrator ID and password to other test administrators so that they can order and assign tests on his or her behalf.

• True
• False

12. I have read the troubleshooting guide associated with the online test administration manual.

• Yes
• No

13. In the event of a technical difficulty, I call:

• My departmental IT support
• PSC IT support
• PPC E-testing and Test Administration
• My Manager

14. During an E-testing session, in the event of an administrative or technical question, I call:

• PSC IT support
• PPC Consultation Services
• PPC E-testing and Test Administration
• My Manager

15. At the start of an online testing session the test administrator provides each candidate with:

• A list of all test taker names and ID numbers
• His or her unique test taker ID number and the ID number of the person who ordered the test (administrator ID number)
• The test administrator's ID number and password

16. At a minimum, the cost of replacing a PPC standardized test that has been compromised is close to $100,000. In your view, the maximum cost is likely to reach:

• $100,000 to $250,000
• $250,000 to $500,000
• $500,000 to $1,000,000
• over $1,000,000

17. Ensuring compliance with physical security requirements for PPC tests in departments is the responsibility of:

• The PSC/PPC
• The department
• The department’s DG of HR
• The test administrator

18. Under what conditions can a department allow third party access to a PSC test or related protected test material?

• The candidate must first ask his/her department for feedback or informal discussion
• The department must ask the candidate to make a formal request before an investigative body or tribunal in the context of a staffing complaint
• The department must ask the candidate to make a formal access to information or access to personal information request
• The department must obtain the approval and direct involvement of the Personnel Psychology Centre of the PSC

19. When confronted by unforeseen circumstances (fire alarm or other disturbances), the test administrator must:

• continue the test session
  • True
  • False
• tell the participants to leave and take the test material with them
  • True
  • False
• tell the participants to leave and leave the test material in the testing room
  • True
  • False
• leave the testing room only after securing all the test material
  • True
  • False

20. When a participant declares at the test session, where a PSC test is used, that he or she has a disability, the test administrator must:

• let the participant write the test and let PPC deal with accommodations later
  • True
  • False
• ask the participant to describe his/her disability and then phone PPC for further instructions while having the other participant wait
  • True
  • False
• send the candidate home, determine with the responsible manager what accommodations are required and reschedule the participant for a separate one on one session
  • True
  • False
• send the candidate home, consult with the PPC and have the candidate provide any necessary information on the functional limitations before testing the participant
  • True
  • False

Answers

1. All the answer choices constitute a breach of test security.
2. Yes, no, yes, yes, no, no
3. Consultation Services
4. Link
5. The Personnel Psychology Centre
6. False
7. False, false, true
8. Sometimes
9. Correct answer choices are:
   • Use of registered mail or courier
   • Double wrap all protected material
   • The mark "Protected" should be visible only on the inner wrapping/envelope
10. True
11. False
12. Link
13. Correct answer choices are:
    • My departmental IT support
    • PPC E-testing and Test Administration
14. Correct answer choice is:
    • PPC E-testing and Test Administration
15. Correct answer choice is:
    • His or her unique test taker ID number and the ID number of the person who ordered the test (administrator ID number)
16. Correct answer choice is:
    • Over $1,000,000
17. Correct answer choices are:
    • The department
    • The department’s DG of HR
    • The test administrator
18. Correct answer choice is:
    • Only with the approval and direct involvement of the Personnel Psychology Centre of the PSC
19. False, false, true, true
20. False, false, false, true