2023 Canadian Collaborative Procurement Initiative year in review and look ahead

Summary of Canadian Collaborative Procurement Initiative (CCPI) activities and successes from the 2022 to 2023 fiscal year (April 1, 2022 to March 31, 2023) and what’s ahead.

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About the initiative

To procure goods and services at a better value, the CCPI aims to share selected federal procurement tools with:

The broader public sector is benefiting from access to over 60 types of commodities.

The CCPI provides support to its participants by sharing procurement tools which:


Summary of CCPI activities and successes during the 2022 to 2023 fiscal year.

Professional services pilot project

This CCPI pilot project started early in the fiscal year and has become a new feature on offer. Participants may now access the 5 selected streams of this directory and conduct their procurement directly with the pre-qualified suppliers.

New feature and enhancement

CCPI added a high value feature to its commodity interest form. A new free field form allows participants to convey their needs and assist in developing the strategic addition of commodities on offer.

Additionally, CCPI has continued its enhancement and standardization of procurement data collection, moving forward with best practices and levelled reporting.

Participants spending in 2022 to 2023

Total spending by CCPI participants on standing offers (SOs) amounted to $12.7 million during the 2022 to 2023 fiscal year.

Many CCPI commodities have seen an uptake in usage this fiscal year. For example, there is a significant increase in the usage of office supplies, with total spending close to $2 million, a 68% increase from the last fiscal year and was the most popular commodity with close to 40,000 transactions.

Multiple PTs and MASH sector entities also benefited from the commercial tire SOs. Collectively the purchases total $3.2 million worth of supply, an increase of more than 50% compared to last fiscal year.

Top commodities purchased includes the following:

Total expenditure by participants in 2022 to 2023 fiscal year
Commodity name Total expenditure
P25 portable and mobile radio equipment $4,990,900
Commercial tires $3,205,600
Office supplies $1,999,300
Office paper $1,454,300
Motorola radio $226,600
Roadside oral-fluid screening device $191,300
Hand tools $105,600
Into-plane aviation fuel $99,700
Closed circuit television (CCTV) $90,200
Utility terrain vehicles $80,900
All-terrain vehicles $78,400

Total expenditure by participant type

A bar graph that shows the total expenditure by participant type. See  image description below.
Image description

This bar graph shows the total spend value for goods purchased by participant type for CCPI commodities:

  • all-terrain vehicles:
    • PTs: $78,448
    • total spending: $78,448
  • utility terrain vehicles:
    • PTs: $80,880
    • total spending: $80,880
  • closed circuit television (CCTV):
    • academic institutions: $3,809
    • schools: $86,422
    • total spending: $90,231
  • into-plane aviation fuel:
    • municipalities: $99,658
    • total spending: $99,658
  • hand tools:
    • PTs: $105,638
    • total spending: $105,638
  • roadside oral-fluid screening device:
    • municipalities: $72,179
    • PTs: $119,115
    • total spending: $191,295
  • Motorola radio:
    • PTs: $ $226,628
    • total spending: $226,628
  • office paper:
    • academic institutions: $182,305
    • health: $183
    • municipalities: $8,851
    • PTs: $253,229
    • schools: $1,009,712
    • total spending: $1,454,280
  • office supplies:
    • academic institutions: $52,833
    • health: $8,327
    • municipalities: $17,700
    • PTs: $1,614,988
    • schools: $305,530
    • total spending: $1,999,378
  • commercial tires:
    • municipalities: $328,153
    • PTs: $2,732,643
    • schools: $144,795
    • total spending: $ $3,205,591
  • P25 portable and mobile radio equipment:
    • municipalities: $4,718,969
    • PTs: $271,949
    • total spending: $4,990,918

The provincial government of Newfoundland and Labrador and over 250 schools have purchased through CCPI for the first time and collaboratively spent almost half of a million on office supplies and office paper.

The 3 provinces with the highest amounts of CCPI spending:

Percentage of total spending by participant type


Percentages do not total 100% due to rounding.

Circle graph indicating the percentage of total spending done by  participant type. See image description below.
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Percentage of total spending done by participant type
Participant type Percentage
PTs 44%
Municipalities 41%
Schools 12%
Academic institutions 2%
Health Less than 1%

Number of participants

As of April 2023, CCPI participants included:

This represents a 50% increase in the total number of CCPI participants in comparison to last fiscal year. The greatest increases in the number of MASH entities joining the CCPI were in Manitoba, Ontario and Alberta.

Number of participants in each province and territory
Province or territory Total number of participants
Manitoba 144
Ontario 81
Nova Scotia 40
Alberta 30
New Brunswick 11
Prince Edward Island 7
Newfoundland and Labrador 5
Saskatchewan 3
Yukon 3
British Columbia 1
Nunavut 1
Northwest Territories 1
Total 327

Total amount of commodity types available each year

Line graph showing the total amount of commodity types available each year between 2016 and 2023. See image description
Image description
Total amount of commodity types available each year between 2016 to 2023
Fiscal year (April 1 to March 31) Number of commodity types
2016 to 2017 1
2017 to 2018 15
2018 to 2019 32
2019 to 2020 36
2020 to 2021 44
2021 to 2022 57
2022 to 2023 64

Each year, while some are removed, several commodity types are added to the CCPI offerings. There are now 64 active types of commodities offered through CCPI. This is an increase of over 12% compared to the previous fiscal year. Some of the new commodity types include:

The year ahead: 2023 to 2024

Summary of what we’re working on now.

Supply arrangement pilot

Recently, CCPI participants were granted access to supply arrangements and pre-qualified suppliers for software as a service (SaaS) products for the first time. By expanding CCPI to more procurement instruments, the pilot provides an additional economic benefit to both suppliers and participants.

Green procurement

Based on the work we undertook in the last fiscal year, we have continued to strengthen environmental considerations for selected CCPI commodities. For example, we have integrated environmental criteria into our approach for the request for standing offer for commercial tires. The new baseline requirement includes either complying with International Standards Organization (ISO) 14001 certification or having a long-term greenhouse gas (GHG) emissions reduction plan that addresses 2 or more of the following environmental targets:

In addition, the technical evaluation criteria for products include:

Indigenous partnerships pilot project

The CCPI is working towards relationship building and partnering with Indigenous groups to assist with their buying needs by allowing them to benefit from federal standing offer agreements. Through the CCPI Indigenous partnership pilot project, work has begun with select Indigenous groups across Canada to determine how to best meet their distinct procurement needs. The pilot aims to explore how to expand the CCPI to include Indigenous Peoples in an efficient and collaborative manner, while respecting each group. As part of this process, negotiations have already commenced with certain Indigenous public entities to establish targeted agreements.

Social procurement and diverse suppliers

The CCPI supports socio-economic and environmental goals, such as diversifying the supplier base, increasing Indigenous business participation, increasing small and medium sized business participation, and incorporating green objectives.

CCPI is in a unique position between federal procurement policy and other levels of government, allowing to share lessons learned and best practices in the forefront of discussions on the future of procurement. The initiative will create new avenues for collaboration and engagement between federal, provincial, and territorial governments.

In the new global reality, the procurement community across Canada has many objectives: handling potential supply chain disruptions, contributing to the Net-Zero 2050 goal, increasing supplier diversity, all while balancing support to local communities. In this regard, the CCPI provides various presentations that showcase international and national best practices to help procurement professionals achieve their socio-economic goals, with a particular emphasis on fair and diverse procurement as well as on collaborative procurement while prioritizing buying locally where possible.

Promotion and outreach

Growing CCPI is to the benefit of everyone from its partners to its participants. A comprehensive promotion plan has been set in motion that includes presentations, advertising, social media presence, all under a new CCPI visual branding.

With this year’s increase in events programming from associations and procurement professionals groups, CCPI townhalls are once again featured on the initiative's calendar of activities. Whether in person or in hybrid mode, with the collaboration of Procurement Assistance Canada regional offices outreach teams, CCPI comes to the procurement community with solutions.

Introductory video

Buying together—Overview of the Canadian Collaborative Procurement Initiative


Dalhousie University, Nova Scotia

A number of years ago, my predecessors within procurement at Dalhousie University learned of the paper supply agreement through CCPI and the opportunity for savings. We have been purchasing from this agreement since. Recently I’ve had our procurement team setup to access the SOSA App as there are further opportunities which can streamline our purchasing and gain additional savings through the buying power of CCPI agreements. More to come!

 – Patrick Greene
Acting Manager, Procurement, Dalhousie University, Nova Scotia

Town of Truro, Nova Scotia

The Town of Truro is excited to be a participant of the CCPI, it is definitely beneficial to be able to buy as opposed to shop! We hope to utilize more offers in the near future and appreciate the knowledge and expertise offered by the whole Public Services and Procurement Canada team.

 – Edwina Renaux
Purchasing Officer, Town of Truro, Nova Scotia

City of Kawartha Lakes, Ontario

Participating in CCPI for several years, the City of Kawartha Lakes has taken advantage of the CCPI for commercial tires for the last two agreements. The ease of having the pricing at hand and having different suppliers to choose from has been beneficial. All of the information that was needed was readily available.

 – Kristy Wilson
Junior Buyer, Procurement Division, City of Kawartha Lakes, Ontario

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