2023 Canadian Collaborative Procurement Initiative year in review and look ahead
Summary of Canadian Collaborative Procurement Initiative (CCPI) activities and successes from the 2022 to 2023 fiscal year (April 1, 2022 to March 31, 2023) and what’s ahead.
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About the initiative
To procure goods and services at a better value, the CCPI aims to share selected federal procurement tools with:
- provinces and territories (PTs)
- entities from municipalities, academic institutions, schools, and hospitals (MASH) sector
- Canadian public health organizations
- Canadian aid agencies
- intergovernmental organizations
The broader public sector is benefiting from access to over 60 types of commodities.
The CCPI provides support to its participants by sharing procurement tools which:
- satisfy their buying needs
- reduce costs
- generate administrative efficiencies
- obtain better value
- meet their socioeconomic goals
Summary of CCPI activities and successes during the 2022 to 2023 fiscal year.
Professional services pilot project
This CCPI pilot project started early in the fiscal year and has become a new feature on offer. Participants may now access the 5 selected streams of this directory and conduct their procurement directly with the pre-qualified suppliers.
New feature and enhancement
CCPI added a high value feature to its commodity interest form. A new free field form allows participants to convey their needs and assist in developing the strategic addition of commodities on offer.
Additionally, CCPI has continued its enhancement and standardization of procurement data collection, moving forward with best practices and levelled reporting.
Participants spending in 2022 to 2023
Total spending by CCPI participants on standing offers (SOs) amounted to $12.7 million during the 2022 to 2023 fiscal year.
Many CCPI commodities have seen an uptake in usage this fiscal year. For example, there is a significant increase in the usage of office supplies, with total spending close to $2 million, a 68% increase from the last fiscal year and was the most popular commodity with close to 40,000 transactions.
Multiple PTs and MASH sector entities also benefited from the commercial tire SOs. Collectively the purchases total $3.2 million worth of supply, an increase of more than 50% compared to last fiscal year.
Top commodities purchased includes the following:
|Commodity name||Total expenditure|
|P25 portable and mobile radio equipment||$4,990,900|
|Roadside oral-fluid screening device||$191,300|
|Into-plane aviation fuel||$99,700|
|Closed circuit television (CCTV)||$90,200|
|Utility terrain vehicles||$80,900|
Total expenditure by participant type
This bar graph shows the total spend value for goods purchased by participant type for CCPI commodities:
- all-terrain vehicles:
- PTs: $78,448
- total spending: $78,448
- utility terrain vehicles:
- PTs: $80,880
- total spending: $80,880
- closed circuit television (CCTV):
- academic institutions: $3,809
- schools: $86,422
- total spending: $90,231
- into-plane aviation fuel:
- municipalities: $99,658
- total spending: $99,658
- hand tools:
- PTs: $105,638
- total spending: $105,638
- roadside oral-fluid screening device:
- municipalities: $72,179
- PTs: $119,115
- total spending: $191,295
- Motorola radio:
- PTs: $ $226,628
- total spending: $226,628
- office paper:
- academic institutions: $182,305
- health: $183
- municipalities: $8,851
- PTs: $253,229
- schools: $1,009,712
- total spending: $1,454,280
- office supplies:
- academic institutions: $52,833
- health: $8,327
- municipalities: $17,700
- PTs: $1,614,988
- schools: $305,530
- total spending: $1,999,378
- commercial tires:
- municipalities: $328,153
- PTs: $2,732,643
- schools: $144,795
- total spending: $ $3,205,591
- P25 portable and mobile radio equipment:
- municipalities: $4,718,969
- PTs: $271,949
- total spending: $4,990,918
The provincial government of Newfoundland and Labrador and over 250 schools have purchased through CCPI for the first time and collaboratively spent almost half of a million on office supplies and office paper.
The 3 provinces with the highest amounts of CCPI spending:
- Nova Scotia
Percentage of total spending by participant type
Percentages do not total 100% due to rounding.
|Health||Less than 1%|
Number of participants
As of April 2023, CCPI participants included:
- 314 MASH entities
- 9 provinces
- 3 territories
- 1 Canadian public health organization
This represents a 50% increase in the total number of CCPI participants in comparison to last fiscal year. The greatest increases in the number of MASH entities joining the CCPI were in Manitoba, Ontario and Alberta.
|Province or territory||Total number of participants|
|Prince Edward Island||7|
|Newfoundland and Labrador||5|
Total amount of commodity types available each year
|Fiscal year (April 1 to March 31)||Number of commodity types|
|2016 to 2017||1|
|2017 to 2018||15|
|2018 to 2019||32|
|2019 to 2020||36|
|2020 to 2021||44|
|2021 to 2022||57|
|2022 to 2023||64|
Each year, while some are removed, several commodity types are added to the CCPI offerings. There are now 64 active types of commodities offered through CCPI. This is an increase of over 12% compared to the previous fiscal year. Some of the new commodity types include:
- remote controlled boats
- electric snowmobiles
- flood barrier products and solutions
- glucose testing strips and glucometers
- safety eyewear
The year ahead: 2023 to 2024
Summary of what we’re working on now.
Supply arrangement pilot
Recently, CCPI participants were granted access to supply arrangements and pre-qualified suppliers for software as a service (SaaS) products for the first time. By expanding CCPI to more procurement instruments, the pilot provides an additional economic benefit to both suppliers and participants.
Based on the work we undertook in the last fiscal year, we have continued to strengthen environmental considerations for selected CCPI commodities. For example, we have integrated environmental criteria into our approach for the request for standing offer for commercial tires. The new baseline requirement includes either complying with International Standards Organization (ISO) 14001 certification or having a long-term greenhouse gas (GHG) emissions reduction plan that addresses 2 or more of the following environmental targets:
- GHG emissions reduction
- waste reduction
- plastic reduction
- use of alternatives to hazardous chemicals
In addition, the technical evaluation criteria for products include:
- use of eco-friendly raw materials
- low rolling resistance
- tire recycling
Indigenous partnerships pilot project
The CCPI is working towards relationship building and partnering with Indigenous groups to assist with their buying needs by allowing them to benefit from federal standing offer agreements. Through the CCPI Indigenous partnership pilot project, work has begun with select Indigenous groups across Canada to determine how to best meet their distinct procurement needs. The pilot aims to explore how to expand the CCPI to include Indigenous Peoples in an efficient and collaborative manner, while respecting each group. As part of this process, negotiations have already commenced with certain Indigenous public entities to establish targeted agreements.
Social procurement and diverse suppliers
The CCPI supports socio-economic and environmental goals, such as diversifying the supplier base, increasing Indigenous business participation, increasing small and medium sized business participation, and incorporating green objectives.
CCPI is in a unique position between federal procurement policy and other levels of government, allowing to share lessons learned and best practices in the forefront of discussions on the future of procurement. The initiative will create new avenues for collaboration and engagement between federal, provincial, and territorial governments.
In the new global reality, the procurement community across Canada has many objectives: handling potential supply chain disruptions, contributing to the Net-Zero 2050 goal, increasing supplier diversity, all while balancing support to local communities. In this regard, the CCPI provides various presentations that showcase international and national best practices to help procurement professionals achieve their socio-economic goals, with a particular emphasis on fair and diverse procurement as well as on collaborative procurement while prioritizing buying locally where possible.
Promotion and outreach
Growing CCPI is to the benefit of everyone from its partners to its participants. A comprehensive promotion plan has been set in motion that includes presentations, advertising, social media presence, all under a new CCPI visual branding.
With this year’s increase in events programming from associations and procurement professionals groups, CCPI townhalls are once again featured on the initiative's calendar of activities. Whether in person or in hybrid mode, with the collaboration of Procurement Assistance Canada regional offices outreach teams, CCPI comes to the procurement community with solutions.
Dalhousie University, Nova Scotia
A number of years ago, my predecessors within procurement at Dalhousie University learned of the paper supply agreement through CCPI and the opportunity for savings. We have been purchasing from this agreement since. Recently I’ve had our procurement team setup to access the SOSA App as there are further opportunities which can streamline our purchasing and gain additional savings through the buying power of CCPI agreements. More to come!
– Patrick Greene
Acting Manager, Procurement, Dalhousie University, Nova Scotia
Town of Truro, Nova Scotia
The Town of Truro is excited to be a participant of the CCPI, it is definitely beneficial to be able to buy as opposed to shop! We hope to utilize more offers in the near future and appreciate the knowledge and expertise offered by the whole Public Services and Procurement Canada team.
– Edwina Renaux
Purchasing Officer, Town of Truro, Nova Scotia
City of Kawartha Lakes, Ontario
Participating in CCPI for several years, the City of Kawartha Lakes has taken advantage of the CCPI for commercial tires for the last two agreements. The ease of having the pricing at hand and having different suppliers to choose from has been beneficial. All of the information that was needed was readily available.
– Kristy Wilson
Junior Buyer, Procurement Division, City of Kawartha Lakes, Ontario
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