Horizontal Initiatives - 2016–17 Report on Plans and Priorities - Treasury Board of Canada Secretariat

Horizontal Initiatives

Name of horizontal initiative
Workplace Wellness and Productivity Strategy (WPS) – Modernizing Disability and Sick Leave Management
Lead department
Treasury Board of Canada Secretariat (Secretariat)
Federal partner organizations

Public Services and Procurement Canada (PSPC)Footnote 3: The result of the collective bargaining process will determine if TBS will require PSPC – Acquisitions Branch expertise in procuring a new short-term disability plan. Its Accounting, Banking and Compensation Branch will support development of the technological systems solution required for interoperability with the People Soft–based absence management system and the human resources and pay systems in the federal public service.

Employment and Social Development Canada (ESDC) – Labour: This organization identifies options for improving the administration of occupational claims under the Government Employees Compensation Act.

Health Canada: This organization's activities support the provision of an updated Policy on Employee Assistance Program and related departmental advice, particularly related to wellness and mental health. Its activities also support a streamlined application process for medical retirement under the Public Service Superannuation Act.

Non-federal and non-governmental partner(s)
Not applicable
Start date of the horizontal initiative
End date of the horizontal initiative

Total federal funding allocated (start to end date) (dollars)

The amount of $25 million of total funding has been allocated over a four-year period for the Secretariat, PSPC, ESDC and Health Canada to carry out a range of activities in support of modernizing the current system for disability and sick leave management. The total allocated funding includes an amount of $21 million in funding from the fiscal framework, along with $3.9 million from existing departmental reference levels.

For WPS specifically, a reprofiling exercise was performed to bring forward unspent amounts from previous years (2013–, 2014–, 2015–) and anticipated surplus amounts for 2016–, 2017–, 2018– and 2023–. The approved reprofiled amount was $2.7 million, of which $1.7 million will be spent in 2017–, and $0.8 million in 2018–. The remaining $0.2 million will be reprofiled in 2023– and will be used to assess elements of the project.

The total planned spending in 2016– for WPS is approximately $3.09 million, which includes the reprofiled amount as well as projected WPS-related expenditures from various sectors of the Secretariat.

Funding contributed by non-federal and non-governmental partners

Not applicable

Description of the horizontal initiative

The objective of the initiative is to modernize the management of disability and sick leave in the federal public service. Several structural problems in relation to the existing disability management framework have been identified. These include lack of active case management with return-to-work support, gaps in income coverage during disability, and increasing system costs.

A business case was developed to identify options for addressing the structural gaps in the current system based on leading industry practices and those adopted by other public jurisdictions. Funding for the initiative was subsequently earmarked in the fiscal framework and supplemented by resources from existing departmental reference levels.

Link to department's Program Alignment Architecture

Sub-program 1.3.1: Pensions and Benefits

Shared outcomes

The targeted result to be achieved by the Secretariat and its partners, including public service bargaining agents, is the modernization of key elements of the disability and sick leave management regime in the federal public service with a view to creating a seamless, integrated and sustainable system to support employee wellness and productivity. The project will assist in the prevention and improved management of employee disability and will return a higher percentage of employees back to work than is currently the case.

Governance structures

In , the Secretariat was mandated to lead the project in collaboration with its federal partners PSPC, ESDC (then known as Human Resources and Skills Development Canada (HRSDC)), and Health Canada. In the fall of 2013, the government approved the overall funding and the project implementation plan.

A project charter and brief were prepared for the initiative and were reviewed by senior officials from each of the partner organizations. These documents provide details on the initiative and spell out the roles, responsibilities and deliverables of each of the partners.

In addition, the WPS initiative put in place a detailed governance structure to support effective, collaborative and timely decision making for resolving emerging issues. The governance structure includes oversight at the highest levels, including an Assistant Deputy Minister Steering Committee and a working-level group of work stream committees covering each of the initiative’s major activities.

The chair of each of the work stream committees is responsible for monitoring work, directing corrective actions to be taken when required, reporting regularly on progress, and submitting deliverables as completed to the project management office. The latter has core responsibility for monitoring progress, directing any required corrective actions and approving deliverables. As the senior project director is responsible for project progress overall, he or she is the chair of the project management office.

Planning highlights for 2016–

In 2016–, the focus of the initiative will be to support the collective bargaining process, including the review of options and designs for a short-term disability plan. Continuous reporting and monitoring of the initiative (as described above) ensures that progress is closely tracked using evidence-based information.

Results to be achieved by non-federal and non-governmental partners

Not applicable

Contact information

William Leffler, Acting Senior Director

Office of the Chief Human Resources Officer
8th Floor, 140 O’Connor Street, L’Esplanade Laurier, East Tower
Ottawa, Ontario K1A 0R5

Federal organizations Link to department's Program Alignment Architecture Contributing programs and activities Total allocation (from start to end date) (dollars) 2016– Planned spending (dollars) 2016– Expected results 2016– Performance indicators 2016– Targets

Table 10 Notes

Table 1 Note 1

Includes a transfer of funds to Health Canada of $40,000 annually, for each of the four fiscal years of the project.

Return to table 1 note * referrer

Table 1 Note 2

Reflects a revised estimate of planned spending, based on the reprofiling of resources to accommodate project schedule changes as a result of ongoing collective bargaining.

Return to table 1 note referrer

Table 1 Note 3

Performance indicators and performance targets for the WPS are strongly linked to the outcomes of public service–wide collective bargaining, which resumed in . The Secretariat and its partners will be better positioned to specify this performance information by .

Return to table 1 note referrer

Secretariattable 1 note * 1.3.1: Pensions and Benefits N/A 15,623,157 3,092,515table 1 note Project leadership; coordination and oversight; plan design and policy development; input into the bargaining agent engagement, negotiation and consultation process; and change management activities TBD – table 1 note TBD – table 1 note
PSPC Acquisitions N/A 5,227,999 746,066 Support for the development of the Request for Information (RFI) #4 and Request for Proposals (RFPs) for procurement of short-term and long-term disability plans; dependent on collective bargaining outcomes TBD – table 1 note TBD – table 1 note
Federal Pay and Pension Administration N/A     Activities in support of implementing pay and pension information system changes required for the short-term and long-term disability plans TBD – table 1 note TBD – table 1 note    
ESDC Labour N/A 2,412,000 641,592 Activities focused on modernizing systems and arrangements involving occupational injury or illness claims filed under the Government Employees Compensation Act, in order to reduce reporting times and improve data collection and information available to departments and agencies TBD – table 1 note TBD – table 1 note
Health Canada Specialized Health Services N/A 1,747,682 425,758

Activities in support of an updated Policy on Employee Assistance Program and related departmental advice;

Activities in support of a streamlined application process for medical retirement under the Public Service Superannuation Act

TBD – table 1 note TBD – table 1 note
Total for all federal organizations 25,010,838 4,905,931 Not applicable

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