Build Canada Exchange

Participant Eligibility

To be eligible to participate in a Build Canada Exchange assignment, you must:

• have been employed by the sponsoring organization for at least 6 months
• have not participated in a Build Canada Exchange assignment in the last 2 years
• meet the requirements of the position, such as experience, security clearance and/or professional designations
• agree to follow all relevant codes of conduct of the host organization

Duration

Build Canada Exchange assignments are:

• part-time or full-time
• up to 3 consecutive years

How it works

As a Build Canada Exchange participant, you:

• remain an employee of your home (sponsoring) organization
• continue to be subject to the terms and conditions of employment of your home organization
• continue to receive the same salary and benefits from your sponsoring organization (the host organization typically reimburses these costs to the sponsoring organization)
• follow the business hours and vacation schedule of the host organization

Initiating an assignment

1. An opportunity presents itself (by means of the individual, organization, or Build Canada Exchange site).
2. Open negotiations between host and sponsoring organizations.
   1. If you’re not a member of the core public administration, your host organization will send you the template Letter of Agreement.
3. Include the core public administration departmental Liaison Officer to support negotiations and policy adherence.
4. Sign the completed assignment agreement.

Host Organization Eligibility

The host organization is:

• in the public, private or not-for-profit sector
• located in Canada or internationally
• willing to comply with the:
  • Policy on People Management and
  • Directive on Build Canada Exchange

How it works

The host organization typically reimburses the sponsoring organization for the participant’s salary and benefits. It is also responsible for covering any job-related costs, such as training or travel. Depending on the assignment agreement, different reimbursement options may be negotiated.

Initiating an assignment

1. Even if you have identified a participant through your professional networks, it is still recommended that you post an assignment opportunity on the Build Canada Exchange Assignment Opportunities webpage. Complete an assignment opportunity form, including information about the duties, duration, and required qualifications of the assignment.
2. A Build Canada Exchange representative will respond within 72 hours and publish your assignment on the Build Canada Exchange Assignment Opportunities webpage.
3. Once your assignment has been posted, participants will be able to contact you directly and you can select the participant you would like to host.
4. Contact the Departmental Liaison Officer for the template Letter of Agreement.
5. Use the assignment agreement template to confirm the details of the position, including reimbursement options, with the participant and their sponsoring organization.
6. Sign the completed assignment agreement.