Application guidelines - Northern Aboriginal Broadcasting

Aboriginal Peoples’ Program

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Objectives and expected results for the Aboriginal Peoples’ Program

The objectives of the Aboriginal Peoples’ Program (APP) are to:

  • preserve and revitalize Indigenous languages and cultures;
  • strengthen Indigenous cultural identity; and
  • increase Indigenous participation in Canadian society.

Objectives and expected results for the Northern Aboriginal Broadcasting component

The Northern Aboriginal Broadcasting (NAB) component supports the production and distribution of Indigenous audio and video content. The objectives of NAB are to:

  • support the production of culturally-relevant Indigenous programming;
  • facilitate establishment and maintenance of production facilities;
  • ensure availability of a significant amount of radio and television programming;
  • contribute to the protection and enhancement of Indigenous languages and cultures; and
  • provide venues to articulate issues of relevance to Indigenous audiences and communities.

The Northern Aboriginal Broadcasting component supports Indigenous broadcasting societies in the production and distribution of radio and television programming in the north.

Application deadline

November 19

When an application deadline falls on a Saturday, Sunday or statutory holiday, it is extended to the following working day.

Who can apply

To be eligible for funding, your organization or group must be:

  • a not-for-profit, democratically controlled Indigenous organization incorporated under Part II of the Canada Corporations Act or under corresponding provincial/territorial legislation; or
  • a not-for-profit, democratically controlled independent Indigenous community group that include ad-hoc committees defined as a temporary committee set up to do a specific task (not a permanent standing committee); or
  • a not-for-profit, democratically controlled non-Indigenous organization working in partnership with Indigenous organizations or Indigenous advisory committees in situations where Indigenous organizations/community groups do not exist.

In addition, your organization or group must provide broadcast communications north of the Hamelin Line, which is drawn at the 55th parallel and defines the Canadian North for purposes of policy.

Eligibility

We are responsible for determining the eligibility of each applicant, its project and project-related expenses.

The Northern Aboriginal Broadcasting component is highly competitive. Requests for funding typically exceed our available resources. If you are eligible, submitting an application is not a guarantee of funding, and if your application is successful the funding may not correspond to the amount requested.

Eligible projects

To be eligible for funding from the Northern Aboriginal Broadcasting (NAB) component, your project must include activities to be held between April 1 and March 31 of the year immediately following the application date.

Funding is available for radio and television production activities  contributing to the preservation, promotion and revitalization of Indigenous languages and cultures, and facilitating Northern Indigenous participation in activities and developments related to the north.

Eligible expenses

Only project-related expenses, which can be of cash and in-kind value, are eligible; these may include:

  • salaries and employee benefits directly related to the delivery of the project;
  • training directly related to the successful delivery of the proposed activities;
  • rental/utilities costs for facilities specifically required for the project and/or project activities;
  • equipment rental/service/purchase;
  • project supplies and resource materials;
  • photocopying/printing/translation directly related to project activities;
  • communications directly related to project activities;
  • honoraria for Elders and professional services/consulting fees related directly to the project;
  • travel within Canada related to the project;
  • insurance directly related to project activities;
  • meetings;
  • rent and utilities;
  • purchase or refurbishment of transmitter system and receiving equipment;
  • installation, engineering and shipping costs;
  • satellite leasing costs;
  • costs associated with new and emerging communications technology, including purchase and upgrade of hardware and software;
  • name of television broadcaster (where applicable); and
  • administration costs (not to exceed 15% of the total approved funding), including : bookkeeping services; office supplies; insurance; telephone, fax; postage, courier; photocopying/printing; rent for office space; audit; legal; and translation.

We do not fund expenditures related to: capital construction and renovation; stipends, allowances or honoraria for attendance in a course or activity; salaries and honoraria for a principal officer or Board members; contingency and miscellaneous fees; deficit recovery; start-up and operations costs for institutions, training centres, commercial enterprises; and support for the development of cultural/professional industries.

In-kind contributions are considered real contributions to the cost of the proposed project but are not reimbursable. Donated goods and services may be considered in-kind contributions if they:

  • are essential to your project’s success;
  • are eligible and would otherwise have to be purchased or paid for by you;
  • can be measured at fair market value (i.e. in relation to similar goods and services); and
  • are balanced by an equal revenue in your budget (i.e. total in-kind expenses equal total in-kind revenues).
We cannot fund expenses incurred before the application deadline. We can only provide funding for eligible expenses incurred between April 1 and March 31 of the year immediately following the application date. If you incur expenses for your project before receiving written confirmation of your funding approval, you will be doing so at your own risk

Limits of government assistance

To ensure the success of your project, we encourage you to have other funding sources. This may include contributions from your organization or group, the private sector or other levels of government.

The total financial assistance received from the Northern Aboriginal Broadcasting component and other levels of government (federal, provincial/ territorial and municipal) cannot exceed 100% of your total eligible project-related costs.

We can fund up to 100% of eligible expenses or $2,500,000 per fiscal year.

Applying for more than 12 months

The duration of your project cannot exceed 12 months.

How to apply

Read these Application guidelines in their entirety before completing your application. 

Contact us to receive your application package.

You must meet all eligibility requirements and submit a complete application package to be considered for funding. A complete application package includes the General application form, a complete proposal, a budget and the following supporting documents:

Incorporated applicants

Your application must include:

  • a copy of your incorporation document;
  • a copy of the constitution and by-laws of your organization;
  • a copy of the financial statements for the last two years (audited or not) if your organization is applying for $100,000 or more. This requirement may be waived for a new or emerging organization’s application in its first year of operation;
  • a list of the executive and board of directors;
  • a resolution approved by the board of directors confirming who can sign on behalf of the organization for the project you are submitting (unless clearly indicated in the by-laws);
  • a blank cheque (voided) and section A of the Direct deposit form duly completed (unless an account is already set up with the Department of Canadian Heritage); and
  • a copy of your broadcasting license/letter from the Canadian Radio-television and Telecommunications Commission / Aboriginal Peoples Television Network.

Non-incorporated community groups or ad hoc committees

Your application must include:

  • the Unincorporated applicant acceptance of liability form completed and signed;
  • the names and titles of the members of the community group or ad-hoc committee (individuals or organizations);
  • qualifications and relevant experience of the community group or ad-hoc committee members to carry out the project (e.g. personal resumes);
  • three references who can attest to the knowledge and experience of group or committee members, to confirm that they can carry out the project;
  • a description of the structures/staff and processes within the group or committee that will ensure the successful completion of the proposed project;
  • a copy of the financial statements related to the two most recent years (audited or not), when the group or committee is applying for $100,000 or more. This requirement may be waived for a new or emerging community group or committee’s application in the first year;
  • a blank cheque (voided) and section A of the Direct deposit form duly completed (unless an account is already set up with the Department of Canadian Heritage.); and
  • a copy of your broadcasting license/letter from the Canadian Radio-television and Telecommunications Commission / Aboriginal Peoples Television Network.

Indigenous governments or band councils

Your application must include:

  • a resolution approved by the First Nation Chief, or Indigenous government, or band council confirming who can sign on behalf of the First Nation for the project you are submitting;
  • a blank cheque (voided) with section A of the Direct deposit form completed (unless an account is already set up with the Department of Canadian Heritage.); and
  • a copy of your broadcasting license/letter from the Canadian Radio-television and Telecommunications Commission / Aboriginal Peoples Television Network.

Application process

  • complete, sign and date the Application form;
  • attach all the required supporting documents; and
  • submit your application through only one means (i.e. by email, by mail, in-person, etc.).

Email submissions

We encourage you to submit your application package electronically, at the following email address: pch.ran-nab.pch@canada.ca

The embedded “sent” date must be no later than 11:59 p.m. local time on the date of the application deadline for your application to be considered eligible.

Mail or in-person submissions

You can mail, courier or hand-deliver your complete application package to the Canadian Heritage

Your application must be postmarked or hand-delivered no later than the published deadline to be considered.

Please contact us if you wish to submit your application package by fax.

How applications are evaluated

We fund projects that have clear objectives and measurable results. Funding decisions are based on the number and quality of applications received. Your application will be reviewed for eligibility and completeness and then evaluated based on the Evaluation criteria below.

Financial support will be allocated using a transparent merit-based and funding formula that will divide the total program budget among all recommended applicants.

Failure to comply with any conditions of a previously funded project will be considered in the evaluation of your new application and could result in the rejection of your new application.

Evaluation criteria

The funds will be distributed proportionally using a comparative base amount for core funding and will be adjusted to account for the following factors:

  • production and broadcast of new content in an Indigenous language that reaches north of the Hamelin Line (55th parallel);
  • number of Indigenous languages included in the programming; and
  • organizational capacity.

Funding priority will be given to:

  • television and radio production of new content in an Indigenous language for broadcasting societies whose lead mandate is to broadcast Indigenous content; and
  • television and radio production facilities located north of the Hamelin Line (55th parallel).

Application processing time

For application processing time, please refer to the Service standards for Canadian Heritage funding programs or contact the Program.

We will acknowledge receipt of your application within two weeks of receiving your application.

Funding decisions

Please note that decisions regarding eligibility and funding amounts are final.

How funding is provided

We provide funding in the form of a contribution.

A contribution is a conditional payment issued to your organization or group for a specific purpose, as outlined in a funding agreement. The funding agreement is signed by your organization or group and by us and specifies the terms and conditions to receive payment. At the end of your project, you must submit a final report.

Funding conditions

You may be required to submit interim reports during your project. If you receive under $250,000, you are required to submit a final report.

If you receive $250,000 or more as a contribution, you are required to submit audited financial statements.

Additional conditions will be included in your funding agreement, such as:

  • You must have a minimum of $2 million in general liability insurance.

Official languages requirements

We are committed to taking positive measures to enhance the vitality of official language minority communities and to promote the use of English and French in Canadian society. If you receive funding, you agree to comply with the official languages requirements set out in your application and your funding agreement. 

Workplace well-being

The Government of Canada is strongly committed to promoting healthy workplaces where harassment, abuse and discrimination are not tolerated. Organizations that receive funding from Canadian Heritage must take measures to create a workplace free from harassment, abuse and discrimination.

Acknowledgement of financial assistance

If you receive funding, you must publically acknowledge – in English and in French – the financial support received from us in all communications materials and promotional activities. Additional requirements may be included in your funding agreement.

For additional information, please refer to our Guide on the public acknowledgement of financial support.

Environmental Assessment Act

If you receive funding, your project may be subject to the provisions of the Canadian Environmental Assessment Act,2012. If your activities are to be carried out on federal lands, we will contact you for additional information prior to the start of your project.

Access to information requests

We are subject to the Access to Information Act and the Privacy Act. The information you submit in your application may be disclosed in accordance with these Acts.

Disclosure of information

By submitting your funding application, you authorize us to disclose any information submitted with this application within the Government of Canada or to outside entities for the following purposes:

  • to reach a decision;
  • to evaluate the results of the project; and
  • to support transparency, accountability and citizen engagement.

Audits of recipients and evaluation of the Program

We reserve the right to audit your accounts and records to ensure compliance with the terms and conditions of your funding agreement. We also conduct periodic Program evaluations, during which you may be required to present documentation.

You must keep any records, documents, or other information that may be required to perform the audit or the evaluation for five years. Demonstrated failure to maintain such records may result in the repayment of amounts previously received.

Contact us

For further information please contact us:

Department of Canadian Heritage
P.O. Box 2160
510-240 Graham Avenue
Winnipeg, Manitoba
R3C 3R5

Email

pch.ran-nab.pch@canada.ca

Telephone      

1-866-811-0055 (toll-free)

Teletypewriter

1-888-997-3123 (toll-free)

Agents are available to answer your questions Monday to Friday, 8:30 a.m. to 5:30 p.m. (Eastern Standard Time).

Glossary

Audited financial statements
A complete set of financial statements including a statement of financial position; a statement of operations; and a statement of changes in financial position. Audited financial statements are completed by a certified accountant who is not part of your organization. The certified accountant performs auditing activities in accordance with generally accepted accounting principles.
Final report
A final report is submitted at the end of your project based on the requirements in the funding agreement. Your final report needs to provide the results of the activities you have undertaken for the duration of your project.
Financial statements
A complete set of financial statements, including a statement of financial position; a statement of operations; and a statement of changes in financial position. Financial statements may be audited or unaudited.
Indigenous communities
Indigenous communities are First Nations, Métis and Inuit communities.
Interim reports
Interim reports are submitted during your project based on the requirements in the funding agreement. These reports indicate the results of the activities you have undertaken for a specific period. In addition, they include a status report on  work to be accomplished and updated revenue and expense reports.
Liability insurance
Insurance for claims arising from injuries or damage to other people or property.
Partners
All parties with an interest in the project with the exception of the Government of Canada. Partners could include individuals, communities, community-based organizations, public and private sector institutions and funding bodies.
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