Application guidelines – National Acadian Day funding

Celebration and Commemoration Program

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Context

The Acadian people, pioneers and builders of the country, have celebrated National Acadian Day on August 15 since 1881, the year in which the first national Acadian convention was held in Memramcook, New Brunswick. The National Acadian Day Act was assented by the Government of Canada in 2003.

Events during the celebrations of National Acadian Day on August 15 recognize the contribution of Acadians to the Canadian cultural fabric, recognize their historical presence on the land, and recognize their cultural specificity in all its diversity.

Objectives for Celebration and Commemoration Program

The Celebration and Commemoration Program is comprised of two components, Celebrate Canada and Commemorate Canada. The objectives of the Program are to:

Objectives and expected results – National Acadian Day component

The Program provides funding for community-based activities celebrating and promoting National Acadian Day on August 15. These celebrations enable Canadians to appreciate Canada’s cultural, ethnic, linguistic and geographic diversity.

Expected results:

Application deadline

March 25

When an application deadline falls on a Saturday, Sunday or statutory holiday, it is extended to the following working day.

Who can apply

To be eligible for funding, your organization must be a:

Ineligible organizations:

Eligibility

We are responsible for determining the eligibility of each applicant, its project and project-related expenses. Meeting the eligibility criteria does not guarantee funding.

The component – National Acadian Day is highly competitive. Requests for funding typically exceed our available resources. If your organization is eligible, submitting an application is not a guarantee of funding.

Eligible projects

To be eligible for funding for National Acadian Day, your project must:

Eligible expenses

Only project-related expenses, which can be of cash and in-kind value, are eligible; they may include:

Ineligible costs:

We cannot fund expenses incurred before April 1. If you incur expenses for your project before receiving written confirmation of your funding approval, you will be doing so at your own risk.

In-kind contributions are considered real contributions to the cost of the proposed project but are not reimbursable. Donated goods and services may be considered in-kind contributions if they:

Limits of government assistance

To ensure the success of your project, we encourage you to have other funding sources. This may include contributions from your organization, the private sector or other levels of government.

The total financial assistance received from National Acadian Day and other levels of government (federal, provincial, territorial and municipal) must not exceed 100 % of your total project-related costs.

The total amount that can be requested to the Program for a National Acadian Day community celebration cannot exceed $5,000.

There is also an opportunity to submit a letter of intent for a large-scale community celebration for National Acadian Day. For more information, please contact the Atlantic regional office.

You can submit only one application for National Acadian Day per the application deadline.

Applying for more than 12 months

The duration of your project cannot exceed 12 months.

How to apply

Read these Application Guidelines in their entirety before completing your application.

You must meet all eligibility requirements and submit a complete application package to be considered for funding. A complete application package includes:

Application process

Email submissions

We encourage you to submit your application package electronically, at the following email address: pch.canada5k-canada5k.pch@canada.ca

The email must be sent no later than 11:59 p.m. local time on the date of the application deadline for your application to be considered.

Mail or in-person submissions

You can mail, courier or hand-deliver your complete application package to:

Canadian Heritage
1045 Main Street, 3rd Floor, Unit 106
Moncton, NB  E1C 1H1

Your application must be postmarked or hand-delivered no later than the published deadline to be considered.

Please contact us if you wish to submit your application package by fax.

How applications are evaluated

We fund projects that have clear objectives and measurable results. Your application will be evaluated based on the evaluation criteria below and in relation to the funds available. Following the receipt of a letter of intent for a large-scale project, a review committee will compare it with other applications to then invite only one organization to complete a funding application. When prioritizing the applications, we will consider the following:

Failure to comply with any conditions of a previously funded project will be considered in the evaluation of your new application and could result in the rejection of your new application.

Evaluation criteria

During the prioritization of eligible projects, the following elements will be taken into consideration:

For proposals requesting $5,000 or less:

In addition, for a large-scale project:

Application processing time

Please refer to the Service standards for Canadian Heritage funding programs or contact the Program.

We will acknowledge receipt of your application within two weeks of receiving your application in our office. If you have not received confirmation from the Department within 14 days of submission, please contact the Atlantic regional office: pch.canada5k-canada5k.pch@canada.ca

Funding decisions

Please note that decisions regarding eligibility and funding amounts are final.

How funding is provided

We will determine if funding will be disbursed as a grant or as a contribution.

A grant is a payment issued to a recipient for a project. The conditions you agreed to at the time of application will apply. At the end of your project, you may be required to submit a report and/or participate in the evaluation of results.

A contribution is a conditional payment issued to your organization for a specific purpose, as outlined in a funding agreement. The agreement is signed by your organization and by us and specifies the terms and conditions to receive payment. At the end of your project, you must submit a final report.

Funding conditions

You may be required to submit interim reports during your project and a final report is required if the funding is a contribution.

Additional conditions may apply and, if applicable, will be included in your funding agreement.

Should you receive funding, you must inform the Atlantic regional office if you make significant changes to your activity.

Workplace well-being

The Government of Canada is strongly committed to promoting healthy workplaces where harassment, abuse and discrimination are not tolerated. Organizations that receive funding from Canadian Heritage must take measures to create a workplace free from harassment, abuse and discrimination.

Official languages requirements

We are committed to taking positive measures to enhance the vitality of official-language minority communities and to promote the use of English and French in Canadian society. If you receive funding, you agree to comply with the official languages requirements set out in your application or in your funding agreement.

Acknowledgement of financial assistance

If you receive funding, you must publicly acknowledge – in English and in French – the financial support received from the Government of Canada in all communications materials and promotional activities. Additional requirements may be included in your funding agreement.

For additional information, please refer to our Guide on the public acknowledgement of financial support.

Impact Assessment Act

If you receive funding, your project may be subject to the provisions of the Impact Assessment Act. If your activities are to be carried out on federal lands, we will contact you for additional information prior to the start of your project.

Access to information requests

We are subject to the Access to Information Act and the Privacy Act. The information you submit in your application may be disclosed in accordance with these acts.

Disclosure of information

By submitting your funding application, you authorize us to disclose any information submitted with this application within the Government of Canada or to outside entities for the following purposes:

Audits of recipients and evaluation of the Program

We reserve the right to audit your accounts and records to ensure compliance with the terms and conditions of your funding agreement. We also conduct periodic Program evaluations, during which you may be required to present documentation.

You must keep any records, documents, or other information that may be required to perform the audit or the evaluation for five years. Demonstrated failure to maintain such records may result in the repayment of amounts previously received.

Contact us

For further information, please contact us:

Department of Canadian Heritage
Celebration and Commemoration Program
1045 Main Street, 3rd Floor, Unit 106
Moncton NB  E1C 1H1

Email

pch.canada5k-canada5k.pch@canada.ca

Telephone

506-851-7066
1-866-811-0055 (toll-free)

TTY (Teletypewriter)

1-888-997-3123 (for people who are deaf, hard of hearing or speech impaired)

Agents are available to answer your questions Monday to Friday, 8:30 a.m. to 5:00 p.m. (Eastern Time).

Regional offices of the Department of Canadian Heritage

Glossary

Audited financial report
An audited financial report includes a statement of operations for the given period with regard to the Project and is prepared by a certified accountant who is not part of your organization.
Audited financial statements
A complete set of financial statements including a statement of financial position; a statement of operations; and a statement of changes in financial position. Audited financial statements are completed by a certified accountant who is not part of your organization. The certified accountant performs auditing activities in accordance with generally accepted accounting principles.
Business plan
A written document that describes your organization’s current status and plans for two to five years. It identifies future opportunities and includes the financial, operational and marketing strategies to achieve your goals.
Cash flow
A presentation of all anticipated revenues and planned expenses that will occur over the length of your project. At the beginning of your project, your cash flow will have only forecasted revenues and expenses. Over time, your cash flow will be updated to reflect the actual revenues and expenses.
Ethnocultural communities
A group of people whose members identify with each other, through a common heritage. For the purpose of this definition, ethnocultural communities include Canadians of diverse culture such as, but not limited to African, Arab, Asian, Latin American or mixed heritage.
Final report
A final report is submitted at the end of your project based on the requirements in the funding agreement. Your final report needs to provide the results of the activities you have undertaken for the duration of your project.
Final financial report
A final financial report includes, as separate items, the budget as well as all of the revenues realized and expenditures incurred for the given period with regard to the Project being funded.
Indigenous communities
Indigenous communities include First Nations, Métis and Inuit communities.
Interim reports
Interim reports are submitted during your project based on the requirements in the funding agreement. These reports indicate the results of the activities undertaken for a specific period. In addition, they include a status report on the work to be accomplished and updated revenue and expense reports.
Official-language minority communities
The official-language minority communities are the Anglophone communities residing in Quebec and the Francophone communities residing outside of Quebec.
Volunteer
An individual working on behalf of others without receiving financial or material gain.
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