Application Guidelines – Promotion of Linguistic Duality component – Support for Interpretation and Translation sub-component

Enhancement of Official Languages Program

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Objectives and expected results for the Promotion of Linguistic Duality component

The Promotion of Linguistic Duality component provides support for organizations in various sectors to help them undertake and carry out activities that promote a better understanding and appreciation of the benefits of knowing and using both of Canada’s official languages.

This component is also intended to promote the provision of services in both official languages and to build bilingual operational capacity within non-governmental organizations. The expected results of the Promotion of Linguistic Duality component include the following:

Objectives and expected results for the Support for Interpretation and Translation sub-component

The Support for Interpretation and Translation sub-component helps non-governmental organizations to provide services in both official languages at public events and to increase the number of documents available in both official languages.

The expected results of the Support for Interpretation and Translation sub-component include the following:

Application deadline

There is no established deadline date to submit a funding application under the Support for Interpretation and Translation sub-component, as applications are accepted on a continuous basis. However, you must submit your application at least 10 weeks prior to the proposed start date. Please take this into account when planning your activities.

Who can apply

To be eligible for funding, your organization must be:

Individuals, government organizations, universities, schools, school boards, hospitals and foreign organizations are not eligible.

Eligibility

We are responsible for determining the eligibility of each applicant, its project and project-related expenses. Meeting the eligibility criteria does not guarantee funding.

Organizations are permitted to submit only one project per government fiscal year, between April 1 to March 31.

Eligible projects

To be eligible for funding under the Support for Interpretation and Translation sub-component, your project must provide:

Projects needing only translation services for an event will be considered a translation project and not an event project.

Projects cannot span two fiscal years and we provide funding to an organization only once every two years.

Eligible expenses

Only project-related cash expenses are eligible; these might include:

Translation work must be performed by a professional translator who is not affiliated with the organization.

We cannot fund expenses incurred before we receive your application. If you incur expenses for your project before receiving written confirmation of your funding approval, you will be doing so at your own risk.

Limits of government assistance

To ensure the success of your project, we encourage you to have other funding sources. This may include contributions from your organization, the private sector, or other levels of government.

The total financial assistance received from the Support for Interpretation and Translation sub-component and other levels of government (federal, provincial, territorial and municipal) cannot exceed 50% of your total project-related costs.

We can fund up to 50% of eligible expenses from a minimum of $500 up to a maximum of $5 000 per request.

Applying for more than 12 months

The duration of your project cannot exceed 12 months, between April 1 and March 31 of a government fiscal year.

How to apply

Read these Application Guidelines in their entirety before completing your application. 

You must meet all eligibility requirements and submit a complete application package to be considered for funding. Incomplete applications will be rejected.

A complete application package includes application form and the following supporting elements:

Application process

Create or access your Canadian Heritage Funding Portal account to complete your application.

Your application, including all supporting documents, must be submitted electronically through the Canadian Heritage Funding Portal.

If, for some reason, you do not have access to the online system, please contact us.

How applications are evaluated

We fund activities and projects that have clear objectives and measurable results. Funding decisions are based on the number and quality of applications received for the Support for Interpretation and Translation sub-component. Your application will be evaluated based on the evaluation criteria below.

Failure to comply with any conditions of a previously funded project will be considered in the evaluation of your new application and could result in a rejection of your new application.

Evaluation criteria

In consultation with the Centre of Expertise, we have added the criteria from the program terms and conditions that are relevant to the sub-component. The following criteria do not apply and would require an effort that would surpass the amount of work an officer should put in in order to assess a project with a maximum grant of $5,000:

Events

Translation

You must demonstrate that you are the author of the documents you wish to translate or that you have obtained permission from the copyright holder to translate and publish the text.

Application processing time

Please refer to the Service standards for Canadian Heritage funding programs.

We will acknowledge receipt of your application within two weeks of receiving it. If you do not receive an acknowledgement of receipt within this time, please contact us.

Funding decisions

We reserve the right to target our funding to specific projects. Please note that all decisions regarding eligibility and funding amounts are final. 

How funding is provided

We provide funding in the form of a grant.

A grant is a payment issued to a recipient for a project. The conditions you agreed to at the time of application will apply. At the end of your project, you will be required to submit a final report and/or participate in the evaluation of results.

Workplace well-being

The Government of Canada is strongly committed to promoting healthy workplaces where harassment, abuse and discrimination are not tolerated. Organizations that receive funding from Canadian Heritage must take measures to create a workplace free from harassment, abuse and discrimination.

Official languages requirements

We are committed to taking positive measures to enhance the vitality of official language minority communities and to promote the use of English and French in Canadian society. If you receive funding, you agree to comply with the official languages requirements set out in your application and in your funding agreement.

Acknowledgement of financial assistance

If you receive funding, you must publicly acknowledge, in English and in French, the financial support received from the Government of Canada in all communications materials and promotional activities related to the funded project. Additional requirements may be included in your funding agreement.

For additional information, please refer to our Guide on the public acknowledgement of financial support.

Access to information requests

We are subject to the Access to Information Act and the Privacy Act. The information you submit in your application may be disclosed in accordance with these acts.

Disclosure of information

By submitting your funding application, you authorize us to disclose any information submitted with this application within the Government of Canada or to outside entities for the following purposes:

Audits of recipients and evaluation of the program

We reserve the right to audit your accounts and records to ensure compliance with the terms and conditions of your funding agreement. We also conduct periodic program evaluations, during which you may be required to present documentation.

You must keep any records, documents or other information that may be required to perform the audit or the evaluation for five years. Demonstrated failure to maintain such records may result in the repayment of amounts previously received.

Contact us

Department of Canadian Heritage
Official Languages Branch
Support for Interpretation and Translation sub-component
15 Eddy Street, 7th Floor
Gatineau, Quebec
K1A 0M5

Email

info.PCH-PCH.info@canada.ca

Telephone

819-997-0055
1-866-811-0055 (toll-free)

TTY

1-888-997-3123 (for people who are deaf, hard or hearing or speech impaired)

Agents are available to answer your questions, Monday to Friday, 8:30 a.m. to 5:30 p.m. (ET).

Glossary

Final report
A final report is submitted at the end of your project based on the requirements in the funding agreement. Your final report needs to provide the results of the activities you have undertaken for the duration of your project.
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