Self-assessment tool - Canada Travelling Exhibitions Indemnification Program

Introduction

The self-assessment tool is designed for first-time applicants, as well as returning applicants who may no longer be familiar with the Program or who are unsure if the indemnification provided through the Program is appropriate for their exhibition project.

The tool is intended to help applicants determine:

• if they are eligible to apply to the Program
• if their organization requires a Facilities Evaluation
• the key documents required to apply

Important considerations before applying

The Canada Travelling Exhibition Indemnification Program is intended for exhibitions where the high cost of insurance can constitute an obstacle to its presentation. In order to minimize overall risk, the Program may request additional measures that will add costs and abate potential savings gained through indemnification. It is therefore recommended that institutions consider these potential costs before applying. These costs can include but are not limited to:

• coverage of the deductible, which is based on the overall value of the exhibition
• commercial insurance for certain exclusions not covered by the Program
• ensuring crating and transit meet the requirements of the Program
• additional conveyances or additional insurance if the Program’s conveyance limit of $100,000,000 CAD is exceeded
• additional security measures, including the addition of security devices or licensed security personnel

Instructions

Answer "yes" or "no" to the questions below and read the analysis that follows.

Note

The self-assessment tool is intended for the applicant’s own use and reference. Please do not submit this document with an application for indemnification.

A. What is the Canada Travelling Exhibitions Indemnification Program and is your organization eligible to apply?

Through the Canadian Travelling Exhibitions Indemnification Program, the Government of Canada assumes financial risk for loss and damage to objects and appurtenances on loan for eligible travelling exhibitions in Canadian museums, art galleries or other cultural institutions. Indemnification through the Program may significantly reduce the cost to institutions for the purchase of commercial insurance. The Program shares the risk with the applicant or host institution who is responsible for first loss through a deductible.

Please answer the following questions to determine if your organization is eligible to apply to the Program:

1. Is your organization an institution as defined in section 2 of the Canada Travelling Exhibitions Indemnification Act? (yes or no)
2. Is your organization planning an exhibition that is either:
   1. organized by a Canadian institution and will be shown in venues in at least two Canadian provinces?
   2. comprised of objects borrowed from sources outside Canada where the total fair market value exceeds that of the total fair market value of objects borrowed from within Canada?
      (yes or no)
3. Is the total fair market value of all objects and appurtenances in the exhibition requiring indemnification at least $500,000 CAD? (yes or no)

Analysis:

If you answered "no" to any of the above questions, the exhibition is not eligible for indemnification under the Program and there is no need to continue completing the self-assessment tool.

If you answered "yes" to the above questions, then the exhibition may be eligible for indemnification. Please continue to the next section of the self-assessment tool.

B. Before applying

1. Are the organization’s facilities currently under review by the Program, or have they been approved by the Program within the last five years? (yes or no)
2. Have you reviewed the Canada Travelling Exhibitions Indemnification Act and its Regulations? (yes or no)
3. Have you familiarized yourself with the Model Indemnity Agreement including the exclusions, and shared it with prospective lenders who have agreed to its conditions? (yes or no)
4. Have you reviewed the claims process in the event of damage or loss to an indemnified object? (yes or no)

Analysis:

If you answered "no" to question 1, please submit to the Program a Facilities evaluation form. To ensure timely evaluation and processing, the form should be submitted a minimum of 9 months before applying for indemnification. For more information, please see the Eligibility and application details page. Prospective applicants should consult the Canadian Conservation Institute’s guidance document Design Considerations for Preventive Conservation in New Heritage Collection Facilities, especially Appendix C, which contains a checklist of the building-related features that are required to qualify for the Program.

If you answered “no” to questions 2 through 4, please review these documents in order to understand the Program’s requirements and exclusions. Please note that the Program may request proof of lender acceptance of indemnity conditions before commencing review of an application.

C. Summary checklist

Only complete applications will be considered for indemnification. In order to apply to the Program, applicants must complete the application form, which requires the following information and documents:

• Abstract or summary of the exhibition, plan for educational programming and marketing strategy
• Object lists
  • one list for all objects from Canadian lenders to be covered under indemnity
  • one list for all objects from international lenders to be covered under indemnity
• Third-party review of fair market value of individual objects to be covered under indemnity
• Floorplans
  • exhibition floorplan
  • security floorplan
• Transit plan
• Packing crate specifications
• Conditions for object display
• Loan agreements

If you have any questions regarding eligibility or the application process, please contact the Program at dgpindemnisation-dghbindemnification@pch.gc.ca.