DAOD 1000-4, Policy Framework for Materiel and Asset Management

Table of Contents

  1. Introduction
  2. Operating Principles
  3. Functional Areas
  4. Administration
  5. Responsibility
  6. References

1. Introduction

Date of Issue: 2017-01-20

Application: This Defence Administrative Order and Directive (DAOD) is a directive that applies to employees of the Department of National Defence (DND employees) and an order that applies to officers and non-commissioned members of the Canadian Armed Forces (CAF members).

Approval Authorities:

Enquiries: Director Strategic Corporate Services (DSCS)

2. Operating Principles


2.1 This policy framework DAOD sets out the functional areas for materiel and asset management in which specific level one (L1) advisors and other senior officials have been assigned functional authority to develop and issue policy and instructional DAODs. This DAOD also provides a process for the assignment of functional authority by the DM and the CDS to other L1 advisors and senior officials. In developing DAODs within this framework, L1 advisors and other senior officials are encouraged to proceed in a collaborative and consultative manner to ensure policy coherence.

2.2 This DAOD must be read in conjunction with DAOD 1000-0, Foundation Framework for Defence Administrative Orders and Directives.

Use of Other Instruments

2.3 L1 advisors and other senior officials may also develop and issue manuals, standard operating procedures and other similar instruments other than DAODs in an assigned or authorized functional area to provide detailed instruction and guidance for DND employees and CAF members. These other instruments must be identified in an appropriate policy or instructional DAOD issued by an L1 advisor or other senior official.

3. Functional Areas

Assigned Functional Areas

3.1 The DM and the CDS assign functional authority to L1 advisors and other senior officials to develop and issue DAODs in the functional areas of materiel management as set out in the following table:

L1 Advisors and Other Senior Officials Functional Areas
Assistant Deputy Minister (Materiel)
  • materiel acquisition and support, including disposal
  • materiel management and inventory management, including write off
  • materiel assurance
  • procurement and contracting
Director of Staff, Strategic Joint Staff
  • transportation
  • food services
  • fuels and lubricants
  • ammunition program performance
  • postal services policy

Authorization for Other L1 Advisors and Senior Officials to Develop DAODs

3.2 Any other L1 advisor or senior official who has not been provided with functional authority under paragraph 3.1, but who wishes to develop a DAOD related to a functional area set out in that paragraph in order to exercise functional authority, must:

  1. consult with the appropriate L1 advisor or other senior official identified in paragraph 3.1 and obtain their written concurrence for functional authority to develop and issue a DAOD in that functional area; and
  2. send a request to the DM, the CDS or both, as applicable, with detailed substantiation for the functional authority to develop and issue a DAOD in that functional area.

3.3 A request under paragraph 3.2 must be staffed through the DSCS and reviewed by the Corporate Administrative Management Policy Steering Committee (CAMPSC), prior to forwarding for authorization to the DM, the CDS or both, as applicable.

Assignment of Duties by the CDS

3.4 With the approval of this DAOD, the CDS assigns duties to persons holding the positions set out in paragraph 3.1, or who are authorized under paragraph 3.2, to issue appropriate DAODs and other instruments as required in their functional areas. By this assignment of duties, these persons may issue DAODs and other instruments as orders to CAF members, in accordance with QR&O article 1.235, Authority of Other Persons to Issue Orders and Instructions, that are required to give effect to the decisions and carry out the directions of the Government of Canada and the Minister of National Defence.

4. Administration

Review Requirements

4.1 The CAMPSC must ensure that the functional areas listed in paragraph 3.1 are reviewed every five years and, if necessary, modified to ensure that the assignments are still current.

DAOD Monitoring and Reporting

4.2 Monitoring of the DAODs authorized under this DAOD must be conducted by the L1 advisors and other senior officials referred to in paragraph 3.1 or as authorized under paragraph 3.2, or as otherwise directed by the DM or the CDS. Each DAOD issued under this policy framework must be reviewed every three to five years, as determined by the applicable L1 advisors and other senior officials. The review schedule of the DAODs must be provided by the L1 advisors and other senior officials to the DSCS, who collates and manages the information for periodic review by the CAMPSC.


4.3 L1 advisors and other senior officials may address compliance in their DAODs issued under this policy framework.

Consequences of Non-Compliance

4.4 Non-compliance with this DAOD may have consequences for both the Department of National Defence and the Canadian Armed Forces as institutions.

5. Responsibility


5.1 In the case of any non-compliance with this DAOD, the affected L1 advisor or other senior official may notify the DM or the CDS, as applicable.

6. References

Acts, Regulations, Central Agency Policies and Policy DAOD

Other References

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