DAOD 3017-1, Management of the Transfer of Materiel to Other Government Departments


1. Introduction

Date of Issue: 2012-02-28

Application: This DAOD is a directive that applies to employees of the Department of National Defence (DND employees) and an order that applies to officers and non-commissioned members of the Canadian Armed Forces (CAF members).

Supersession: CFAO 36-34, Transfer of Materiel to Other Government Departments

Approval Authority: Assistant Deputy Minister (Materiel) (ADM(Mat))

Enquiries:

  • Director Materiel Policy and Procedures (DMPP)
  • Director Disposal, Sales, Artifacts and Loans (DDSAL)

2. Definitions

controlled goods (marchandises contrôlées)

Has the same meaning as in DAOD 3003-0, Controlled Goods.

major support system (système de soutien principal)

Has the same meaning as in DAOD 3013-0, Surplus Materiel.

major weapon system (système d'arme principal)

Has the same meaning as in DAOD 3013-0, Surplus Materiel.

other government department (autre ministère)

Has the same meaning as in DAOD 3013-1, Disposal of Surplus Materiel.

surplus materiel (matériel excédentaire)

Has the same meaning as in DAOD 3013-0, Surplus Materiel.


3. Abbreviations

Table of Abbreviations

3.1 This DAOD contains the following abbreviations:

Abbreviation Complete Word or Phrase
ADM(Mat) Assistant Deputy Minister (Materiel)
CFSS Canadian Forces Supply System
CTAT Controlled Technology Access and Transfer
DDSAL Director Disposal, Sales, Artefacts and Loans
DGAEPM Director General Aerospace Equipment Program Management
DGLEPM Director General Land Equipment Program Management
DGMEPM Director General Maritime Equipment Program Management
DIRAP Director Industry Relations, Analysis and Policy
DMPP Director Materiel Policy and Procedures
OGD other government department

4. Transfer Process

Purpose

4.1 Under section 2 of the National Defence Act, materiel consists of all public property, other than real property, immovables and money, provided for the CAF or for any other purpose under that Act, and includes any vessel, vehicle, aircraft, animal, missile, arms, ammunition, clothing, stores, provisions or equipment.

4.2 The purpose of this DAOD is to set out conditions and process for the transfer of materiel on a recoverable basis from the DND and the CAF to an OGD.

Note – For instructions on the disposal of surplus materiel other than by transfer to an OGD, see DAOD 3013-1 Disposal of Surplus Materiel. For information related to the transfer of controlled goods, see DAOD 3003-0, Controlled Goods.

Conditions

4.3 Materiel may normally be transferred to an OGD only if the materiel:

  • is not immediately needed for general military purposes;
  • can be replaced by the supply chain in sufficient time to satisfy general military requirements;
  • is not readily available to the OGD from other sources, for example, the procurement could be delayed;
  • is unduly expensive if procured by the OGD from some other source; or
  • is required by an OGD to enable it to perform functions formerly carried out by the DND or the CAF.

4.4 Non-surplus materiel may only be transferred to an OGD on a recoverable basis.

Referral to DDSAL

4.5 A DND employee or CAF member receiving a request by an OGD for the transfer of materiel shall refer it without delay to the DDSAL.

General Transfer Process

4.6 The following table describes the general process to be followed for the transfer of materiel to an OGD:

Stage Description Action
1 Request to transfer materiel An OGD requesting a transfer of materiel applies using an approved purchase order form.
2 Determination of the value of the materiel for transfer

The DDSAL determines the value of the materiel for transfer based on the cost to replace the materiel. The cost may be reduced by considering:

  • depreciation; and
  • any required repairs.
3 Receipt of the transferred materiel

The OGD receives the transferred materiel and is required to pay the value determined by the DDSAL, plus any expenses incurred by the DND and the CAF in respect of the transfer, including:

  • special packaging;
  • handling; and
  • transportation.

5. Responsibilities

Responsibility Table

5.1 The following table identifies the responsibilities associated with this DAOD:

The ... is or are responsible for ...
DGLEPM, DGAEPM and DGMEPM
  • confirming:
    • the availability of materiel for transfer to an OGD;
    • its replacement cost; and
    • any additional expenses.
  • identifying materiel for a transfer that is a controlled good.
DDSAL
  • processing a request for the transfer of materiel to an OGD.
base, wing, station, contingent and depot commanders, and unit commanding officers
  • shipping the materiel to the OGD; and
  • amending the CFSS.
Director Military Pay and Accounts Processing
  • sending the invoice to the OGD; and
  • collecting payment.
DMPP
  • developing and promulgating materiel management policy in respect of the transfer of materiel to OGDs.
DIRAP and the CTAT Office
  • providing advice and instructions on the transfer of controlled goods.

6. References

Acts, Regulations, Central Agency Policies and Policy DAOD

Other References

  • Financial Administration Manual, Chapter 1019-2, Accounting for the Disposal of Surplus Assets and the Return of Proceeds from the Disposal of Surplus Assets
  • DAOD 3003-0, Controlled Goods
  • DAOD 3003-1, Management, Security and Access Requirements Relating to Controlled Goods
  • DAOD 3008-0, Intellectual Property
  • DAOD 3013-0, Surplus Materiel
  • DAOD 3013-1, Disposal of Surplus Materiel
  • A-LM-158-005/AG-001, Transportation Manual (available in paper copy only)
  • International Traffic in Arms Regulations, United States Department of State (available in English only)
Report a problem or mistake on this page
Please select all that apply:

Thank you for your help!

You will not receive a reply. For enquiries, contact us.

Date modified: