DAOD 3017-1, Management of the Transfer of Materiel to Other Government Departments
Table of Contents
1. Introduction
Date of Issue: 2012-02-28
Application: This DAOD is a directive that applies to employees of the Department of National Defence (DND employees) and an order that applies to officers and non-commissioned members of the Canadian Armed Forces (CAF members).
Supersession: CFAO 36-34, Transfer of Materiel to Other Government Departments
Approval Authority: Assistant Deputy Minister (Materiel) (ADM(Mat))
Enquiries:
- Director Materiel Policy and Procedures (DMPP)
- Director Disposal, Sales, Artifacts and Loans (DDSAL)
2. Definitions
controlled goods (marchandises contrôlées)
Has the same meaning as in DAOD 3003-0, Controlled Goods.
major support system (système de soutien principal)
Has the same meaning as in DAOD 3013-0, Surplus Materiel.
major weapon system (système d'arme principal)
Has the same meaning as in DAOD 3013-0, Surplus Materiel.
other government department (autre ministère)
Has the same meaning as in DAOD 3013-1, Disposal of Surplus Materiel.
surplus materiel (matériel excédentaire)
Has the same meaning as in DAOD 3013-0, Surplus Materiel.
Table of Abbreviations
3.1 This DAOD contains the following abbreviations:
| Abbreviation | Complete Word or Phrase |
|---|---|
| ADM(Mat) | Assistant Deputy Minister (Materiel) |
| CFSS | Canadian Forces Supply System |
| CTAT | Controlled Technology Access and Transfer |
| DDSAL | Director Disposal, Sales, Artefacts and Loans |
| DGAEPM | Director General Aerospace Equipment Program Management |
| DGLEPM | Director General Land Equipment Program Management |
| DGMEPM | Director General Maritime Equipment Program Management |
| DIRAP | Director Industry Relations, Analysis and Policy |
| DMPP | Director Materiel Policy and Procedures |
| OGD | other government department |
Purpose
4.1 Under section 2 of the National Defence Act, materiel consists of all public property, other than real property, immovables and money, provided for the CAF or for any other purpose under that Act, and includes any vessel, vehicle, aircraft, animal, missile, arms, ammunition, clothing, stores, provisions or equipment.
4.2 The purpose of this DAOD is to set out conditions and process for the transfer of materiel on a recoverable basis from the DND and the CAF to an OGD.
Note – For instructions on the disposal of surplus materiel other than by transfer to an OGD, see DAOD 3013-1 Disposal of Surplus Materiel. For information related to the transfer of controlled goods, see DAOD 3003-0, Controlled Goods.
Conditions
4.3 Materiel may normally be transferred to an OGD only if the materiel:
- is not immediately needed for general military purposes;
- can be replaced by the supply chain in sufficient time to satisfy general military requirements;
- is not readily available to the OGD from other sources, for example, the procurement could be delayed;
- is unduly expensive if procured by the OGD from some other source; or
- is required by an OGD to enable it to perform functions formerly carried out by the DND or the CAF.
4.4 Non-surplus materiel may only be transferred to an OGD on a recoverable basis.
Referral to DDSAL
4.5 A DND employee or CAF member receiving a request by an OGD for the transfer of materiel shall refer it without delay to the DDSAL.
General Transfer Process
4.6 The following table describes the general process to be followed for the transfer of materiel to an OGD:
| Stage | Description | Action |
|---|---|---|
| 1 | Request to transfer materiel | An OGD requesting a transfer of materiel applies using an approved purchase order form. |
| 2 | Determination of the value of the materiel for transfer | The DDSAL determines the value of the materiel for transfer based on the cost to replace the materiel. The cost may be reduced by considering:
|
| 3 | Receipt of the transferred materiel | The OGD receives the transferred materiel and is required to pay the value determined by the DDSAL, plus any expenses incurred by the DND and the CAF in respect of the transfer, including:
|
Responsibility Table
5.1 The following table identifies the responsibilities associated with this DAOD:
| The ... | is or are responsible for ... |
|---|---|
| DGLEPM, DGAEPM and DGMEPM |
|
| DDSAL |
|
| base, wing, station, contingent and depot commanders, and unit commanding officers |
|
| Director Military Pay and Accounts Processing |
|
| DMPP |
|
| DIRAP and the CTAT Office |
|
Acts, Regulations, Central Agency Policies and Policy DAOD
- Defence Production Act
- Export and Import Permits Act
- Federal Real Property and Federal Immovables Act
- National Defence Act
- Surplus Crown Assets Act
- Directive on Disposal of Surplus Materiel, Treasury Board
- DAOD 3017-0, Transfer of Materiel to Other Government Departments
- A-LM-007-014/AG-001, Canadian Forces Supply Manual
Other References
- Financial Administration Manual, Chapter 1019-2, Accounting for the Disposal of Surplus Assets and the Return of Proceeds from the Disposal of Surplus Assets
- DAOD 3003-0, Controlled Goods
- DAOD 3003-1, Management, Security and Access Requirements Relating to Controlled Goods
- DAOD 3008-0, Intellectual Property
- DAOD 3013-0, Surplus Materiel
- DAOD 3013-1, Disposal of Surplus Materiel
- A-LM-158-005/AG-001, Transportation Manual (available in paper copy only)
- International Traffic in Arms Regulations, United States Department of State (available in English only)
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