DAOD 5019-6 - Academic Misconduct


1. Introduction

Date of Issue: 2010-04-30

Date of Last Modification: 2014-07-31

Application: This DAOD is an order that applies to officers and non-commissioned members of the Canadian Armed Forces (CAF).

Approval Authority: Chief of Military Personnel (CMP)

Enquiries: Canadian Defence Academy (CDA) – Director Training and Education (for policy administration)

2. Definition

academic misconduct (inconduite en milieu d'études)

Academic misconduct means any unethical or dishonest act or conduct in relation to training or education, including:

  • cheating;
  • plagiarism;
  • impersonation;
  • improper research practice;
  • dishonesty in publication;
  • dissemination of information without permission;
  • abuse of confidentiality;
  • falsification or unauthorized modification of a training or educational certificate or other record;
  • obstruction of the training or educational activities of another person;
  • aiding or abetting academic misconduct by another person; and
  • any academic misconduct as set out in a policy similar to this DAOD in respect of a Royal Military College (RMC), the Canadian Forces College (CFC) or a civilian institution.

3. General Principles

CAF Commitment

3.1 The CAF is committed to a training and educational environment free of academic misconduct by providing the appropriate tools and information to reduce or eliminate academic misconduct.

Standard of Conduct

3.2 No CAF member must engage in academic misconduct.

Consequences

3.3 Academic misconduct may result in one or more of the following actions being imposed:

  1. the ordering of the completion of an honesty assignment;
  2. the assignment of a lower or zero grade for the test, examination, project or other work that involved the academic misconduct;
  3. the assignment of a lower or zero grade for the course;
  4. the cancellation of any credits for the course;
  5. the removal from the course or institution where the academic misconduct occurred;
  6. other administrative action in accordance with regulations, other DAODs, orders or instructions; or
  7. disciplinary action under the Code of Service Discipline.

3.4 Academic misconduct is normally dealt with by administrative action.

Application of This DAOD Process to Other Persons

3.5 A commanding officer (CO) must also apply the process in this DAOD, with any necessary changes, to DND employees, other civilians and members of allied or foreign military forces who participate in or support training or education. The CO must inform all such persons of the process.

Application of This DAOD to RMCs, CFC and Civilian Institutions

3.6 The commandants of the RMCs and CFC must apply this DAOD, with any necessary changes, at their units.

3.7 In respect of academic misconduct by a CAF member authorized to attend a civilian institution, this DAOD applies but only one or more of the following actions may be imposed as appropriate:

  1. removal from the course or civilian institution where the academic misconduct occurred;
  2. administrative action in accordance with regulations, other DAODs, orders or instructions; or
  3. disciplinary action under the Code of Service Discipline.

4. Process

General

4.1 This map sets out the actions to be taken in relation to a report of academic misconduct.

4.2 Any person who participates in or supports training or education may be found to have engaged in academic misconduct.

Reporting of Academic Misconduct

4.3 Any person may report academic misconduct:

  1. through the chain of command to the CO responsible for the conduct of the training or education; or
  2. directly to the CO responsible for the conduct of the training or education if the academic misconduct is believed to involve the chain of command.

Preliminary Review

4.4 An officer, or non-commissioned member (NCM) of the rank of sergeant or above, must be designated by the CO to conduct a preliminary review of a report of academic misconduct, including any necessary interviews, to determine whether there is a reasonable basis to believe that academic conduct has occurred.

4.5 The designated officer or NCM must not interview the person reported to have engaged in academic misconduct. The person must continue their training or education during the preliminary review.

4.6 On the completion of the preliminary review, the designated officer or NCM must provide a finding to the CO as to whether or not there is a reasonable basis to believe that academic misconduct has occurred.

Subsequent Action by CO

4.7 The CO must consider the finding from the preliminary review. If the CO determines that there is a reasonable basis to believe that academic misconduct has occurred, the CO must:

  1. cause a Progress Review Board (PRB) to be conducted if it is not necessary to proceed under the Code of Service Discipline, and impose any other administrative action in accordance with regulations, other DAODs, orders or instructions for non-academic misconduct if appropriate to do so; or
  2. initiate proceedings under the Code of Service Discipline and impose no further action under this DAOD until the proceedings under the Code of Service Discipline are completed.

Conduct of PRB

4.8 A PRB must be conducted using the administrative review process under DAOD 5019-2, Administrative Review, with any necessary changes, but including as a minimum:

  1. notification of the person reported to have engaged in academic misconduct that a PRB is to be conducted;
  2. disclosure of relevant documents and other information to the person; and
  3. consideration of all information, including any representations made by the person.

4.9 Upon completion, the PRB must submit a draft decision to the CO setting out:

  1. a finding as to whether academic misconduct has or has not occurred; and
  2. if academic misconduct has occurred, one or more recommended administrative actions as appropriate.

4.10 The person must continue their training and education during the conduct of the PRB.

Final Decision by CO

4.11 The CO must consider the PRB's draft decision and make a final decision as to whether academic misconduct has or has not occurred.

4.12 The CO is not bound by the PRB's draft decision.

4.13 The CO must provide a copy of the final decision to the person who is the subject of the PRB.

Administrative Action

4.14 A CO who decides that academic misconduct has occurred may impose one or more of the administrative actions set out in the Consequences block as appropriate, including concurrently recommending to the Director Military Careers Administration that a CAF member be released.

Senior Authorities

4.15 The Commander CDA in respect of courses conducted by the CDA, and the commander of a command in respect of courses conducted by the command, may make any decision on academic misconduct and impose any administrative action set out in this DAOD.

Grievances

4.16 A CAF member who objects to a CO's final decision on academic misconduct or any administrative action imposed specific to this DAOD may grieve the decision or administrative action to the:

  1. Commander CDA as the initial authority in respect of courses conducted by the CDA; and
  2. commander of a command as the initial authority in respect of courses conducted by the command.

Note – Administrative actions specific to this DAOD consist of the following:

  1. the ordering of the completion of an honesty assignment;
  2. the assignment of a lower or zero grade for the test, examination, project or other work that involved the academic misconduct;
  3. the assignment of a lower or zero grade for the course;
  4. the cancellation of any credits for the course; or
  5. the removal from the course or institution where the academic misconduct occurred.

4.17 A CAF member who objects to other administrative action may grieve the matter to the applicable initial authority.

5. Education

Specific Programmes

5.1 Specific programmes to reduce or eliminate academic misconduct have the following objectives:

  1. the notification of students, instructors, teachers and other persons supporting training or education of the prohibition of academic misconduct under this DAOD and of the process to be followed in respect of a report of academic misconduct; and
  2. the training of instructors and teachers to:
    1. identify academic misconduct; and
    2. take an active role in detecting academic misconduct.

Direction and Information Provided by CO

5.2 A CO who is responsible for the conduct of training or education must provide direction and information on academic misconduct to ensure, as a minimum, that:

  1. all instructors, teachers and other persons supporting training or education:
    1. are made aware of what constitutes academic misconduct and its possible consequences;
    2. are informed of the process in this DAOD to be followed in respect of a report of academic misconduct; and
    3. are vigilant in the detection of academic misconduct; and
  2. students at the commencement of any training or education:
    1. are made aware of and acknowledge what constitutes academic misconduct and its possible consequences; and
    2. are provided with clear written procedures for all tests, examinations, projects and other work, including all approved techniques and methodology to reference source documents.

6. Responsibilities

Responsibilities Table

6.1 The following table identifies the responsibilities associated with this DAOD:

The ... are responsible for ...

training authorities and designated training authorities as identified in CF Mil Pers Inst 02/07, Authority and Management Framework – Military Employment Structure (MES)

  • monitoring to ensure the consistent application of this DAOD at applicable units; and
  • consulting with the Director Law Military Personnel as appropriate.

COs responsible for the conduct of training or education

  • ensuring the implementation and consistent application of this DAOD at their unit; and
  • consulting with the local representative of the Judge Advocate General as appropriate.

7. References

Acts, Regulations, Central Agency Policies and Policy DAOD

Other References

  • DAOD 3008-0, Intellectual Property
  • DAOD 5016-0, Standards of Civilian Conduct and Discipline
  • DAOD 5019-2, Administrative Review
  • DAOD 5019-4, Remedial Measures
  • DAOD 5070-1, Military Employment Structure Framework
  • CANFORGEN 134/12, Decentralization of Authorities Related to Remedial Measures and Administrative Actions
  • CANFORGEN 112/14, Amendment – Decentralization of Authorities Related to Remedial Measures and Administrative Actions
  • A-P9-050-000/PT-006, Manual of Individual Training and Education, Volume 6, Conduct of Instructional Programmes
  • A-P9-050-000/PT-013, Manual of Individual Training and Education, Volume 13, Administration of Individual Training and Education (IT&E) Establishments & Programmes
  • B-GG-005-027/AF-011, Military Justice at the Summary Trial Level
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