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DND living accommodations instruction

Table of Contents

  1. Identification
  2. Definitions
  3. Operating Principles
  4. Accommodation Standards
  5. Eligibility and Priority
  6. Application Processing, Allocation, Waitlist Management and Inter-RHU Move Requests – Residential Housing Units
  7. Allocation and Requirement to Occupy – Furnished Quarters
  8. Conditions of Occupancy
  9. Retention of Accommodation
  10. Requirement to Vacate, Evacuate or Relocate
  11. Charges
  12. Liability and Insurance
  13. Occupant Complaint Resolution Process
  14. Designated Residences
  15. References
  16. Annexes

1. Identification

Date of Issue: 2007-03-30

Date of Modification: 2024-12-01

Application: This instruction is an order that amplifies DAOD 5024-0, DND Living Accommodations and DAOD 5024-1, Residential Housing Units and Furnished Quarters and applies to all DND living accommodations with the exception of field training and deployed operations accommodations.

Approval Authorities: This instruction is issued under the authority of the:

Enquiries:

2. Definitions

Accommodation Standards (normes en matière de logement)
Fundamental characteristics of DND living accommodations that meet the basic societal residential dwelling needs for a prescribed household size and composition or that meets the training goals or transient needs of CAF members at a CAF base/wing.
Assigned Residence (résidence assignée)
A DND residential housing unit that is designated in support of a CAF function attributable to the exigencies of military service or designated occupant's position or role on the unit establishment.
Base Shelter Value (BSV) (valeur de base du gîte (VBG))
Base shelter value means the monthly market value for occupancy of a residential housing unit, including the monthly market value of covered residential parking allocated to the unit, as determined in accordance with guidance provided by the Treasury Board.
Note - The base shelter value excludes any utilities, furniture, appliances, any rental charge adjustments and special reductions.
Benchmark Unit (unité de référence)
A selected unit that represents each model type located on a base/wing used to determine the base shelter value. The Canadian Forces Housing Agency selects and reviews benchmark units annually.
Covered Residential Parking (stationnement résidentiel couvert)
Garage or carport.
Designated Residence (résidence désignée)
A DND housing unit that is designated to satisfy specific service requirements of the CAF and/or statutory departmental heritage responsibilities of DND. Designated residences are sub-categorized as “assigned” to meet an identified CAF requirement or as “heritage” where the character of the building must be maintained and protected in accordance with federal and departmental policies and procedures. Some designated residences are both assigned and heritage.
DND Living Accommodations (logements du MDN)
All residential housing units and furnished quarters administered by the Minister except those used for field training or deployed operations.
Furnished Quarters (logements meublés)
Furnished quarters administered by the Minister, allocated for a training, residential, or transient purpose.
Geographic Boundary (limite géographique)
The limits of the area surrounding the base/wing as set by the base/wing commander in which CAF members posted to that location could reside.
Heritage Residence (résidence patrimoniale)
A DND housing unit that has been designated as a recognized or classified Federal Heritage Building by Parks Canada/Federal Heritage Review Office (FHRO) in accordance with Treasury Board policy.
Household (ménage)
Household means the occupant and any person who occupies the residential housing unit with the occupant.
Licence to occupy (Permis d’occupation)
A licence granted by Canadian Forces Housing Agency on behalf of the Minister, permitting an individual to occupy a residential premises in consideration of a monthly fee and other agreed-to conditions of occupancy.
Liveable Floor Area (Surface habitable)
A measure of unit size in square metres, from the exterior surface of the outside walls and including each level of living area above grade. Finished space in the basement is not included in liveable floor area regardless of the quality of finishing.
Managing Authority (Autorité de gestion)
The party or organization that is responsible for the management, operation, maintenance and allocation of DND living accommodations. The Canadian Forces Housing Agency is the managing authority for residential housing units. Managing authorities for furnished quarters will vary by location, but in every case the ADM(IE) remains the authority for the management and maintenance of the asset.
Monthly gross household income (revenu brut mensuel du ménage)
Monthly gross household income means the total gross monthly income of the household, excluding any income:
  1. of a child
    1. who is under the age of 18 years and who is unmarried or who has not been cohabiting with an individual in a conjugal relationship for a period of at least one year;
    2. who is dependent by reason of mental or physical incapacity; or
    3. who is under the age of 24 years and is in full time attendance at a recognized educational institution;
  2. from scholarships; and
  3. from the occupant’s spouse or common-law partner if the income of the spouse or common law partner is less than the amount that can be claimed as the spouse or common-law partner amount in the federal income tax return of the occupant for the current year.
Occupant (occupant)
A CAF member or other approved user who occupies a DND living accommodation according to the agreed upon Licence to Occupy or conditions of occupancy.
Primary Residence (résidence principale)
Accommodation intended to be a CAF member’s place of residence.
Residential housing unit (unité de logement résidentiel)
Unfurnished quarters or a leased housing unit administered by the Minister, including a heritage residence that may contain some furnishings.
Residential quarters (logements résidentiels)
Furnished quarters used for residential accommodation purposes.
Shelter Charge (frais de gîte)
The base shelter value of residential accommodation adjusted by non-appraised factors such as maintenance deficiencies, or as defined in the Isolated Posts and Government Housing Directive.
Training quarters (logements d’instruction)
Furnished quarters used for training accommodation purposes.
Transient quarters (logements provisoires)
Furnished quarters used for temporary accommodation purposes.
Utilities (services publics)
Utilities means, in relation to a residential housing unit, fuel, electricity, water and sewer services.

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3. Operating Principles

Context

Note 1 – Any authorized occupant not subject to the DAOD 5024 series is administered through the Canadian Forces Housing Agency (CFHA) Licence to Occupy for residential housing units (RHUs) or through the local base/wing standing orders for furnished quarters.

Note 2 – In the National Capital Region (NCR), a number of housing units are provided by the Personnel Support Programs (PSP) of the Canadian Forces Morale and Welfare Services (CFMWS) and managed by the Canadian Forces Support Group (Ottawa-Gatineau) (CFSG(O-G)). These housing units are not governed under the DAOD 5024 series nor the DND Living Accommodations Instruction. Additional information is available from the local PSP staff or the CFSG(O-G) Web site as required.

Note 3 – Living accommodations outside Canada are not discussed in this Instruction.

General Principles

Access to DND Living Accommodations

Supply of DND Living Accommodations

Functional Uses of DND Living Accommodations

Alternate Uses of DND Living Accommodations

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4. Accommodation Standards

General – Residential Housing Units

General – Furnished Quarters

Training Accommodation Standards – Furnished Quarters

Table 1 – Training Accommodation Standards by Category – Furnished Quarters
Category Training Type Objectives Occupants Liveable Floor Area Features
I Basic
  • General military knowledge
  • Basic military skills
  • Acculturation
  • Acclimatization
 Double or multiple occupants share living space and washrooms 10 square metres or 108 square feet per individual
  • Private, non-enclosed space
  • Personal sitting area/desk included in liveable floor area
  • Personal storage space (e.g., space for wardrobe and bureau/dresser) exclusive of liveable floor area
  • Common ablution facilities with partitioned shower stalls and privacy screens
  • Common laundry rooms
  • Recreational/lounge and bulk storage
  • On-site parking
II Skilled or Advanced Training of six months or less Single occupancy (1+1) 20 square metres or 215 square feet per individual
  • Private combined bed/sitting/study room
  • Adjacent units may share a bathroom and a kitchenette (consisting of a mini-fridge, microwave oven, sink, counter and cupboards)
  • Personal storage closets and any bulk storage provided within the living space exclusive of liveable floor area
  • Study space is included in liveable floor area with modular units or installed millwork
  • Telephone, internet and cable connections
III Advanced or Skilled Training of six months or more Single occupancy (1) 35 square metres or 375 square feet per individual
  • One bedroom suite comprised of a bedroom and separate sitting/study room
  • Private kitchenette (consisting of a mini-fridge, microwave oven, two-burner stove, sink, counter and cupboards)
  • Private bathroom
  • Personal storage closets and any bulk storage provided within the living space exclusive of liveable floor area
  • Study space is included in liveable floor area with modular units or installed millwork
  • Separate telephone, internet and cable connections in both the sitting area and the bedroom
  • Common laundry rooms
  • On-site parking

Note – To help prevent the spread of infectious disease, a minimum of 10 square metres (108 square feet) of floor space is necessary for each CAF member in training quarters. Beds in training quarters will be spaced at least 1.8 metres (6 feet) apart, calculated from the edge of adjacent beds. Spacing between rows of beds in training quarters will provide a minimum aisle clearance of 1.1 metres (44 inches). Double-decker bunks are acceptable. Triple-decker bunks will not be used.

Residential Accommodation Standards – Furnished Quarters

Transient Accommodation Standards – Furnished Quarters

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5. Eligibility and Priority

General

Note 1 – The CEO CFHA, as the managing authority for DND residential housing units (RHUs), will be responsive to base/wing commander requests that may not be addressed in Table 2 but align with DND and CAF direction.

Note 2 – There is no hierarchy within each priority.

Table 2 Eligibility and Priority – Residential Housing Units
- Priority Eligibility Notes
CAF Member Moving at Public Expense 1
  • A CAF member posted off the Basic Training List (BTL) to their first place of duty or to a different place of duty, within their first five years of service.
  • A CAF member posted to the BTL, but who has requested and has been approved to move at public expense
  • A CAF member posted to the Subsidized University Training List (SUTL)
  • A CAF member on a compassionate posting
  • A CAF member returning from OUTCAN
  • A CAF member posted for a course or series of courses
  • A new entrant to the CAF enrolled as a Skilled Military Foreign Applicant (SMFA)
  • A CAF member approved for a compassionate posting must submit their approved career manager (CM) letter or message along with their application for an RHU
  • A new CAF member, enrolled as a SMFA, must provide confirmation of enrollment with their application for an RHU
2
  • All other CAF members
  • A foreign military member occupying an approved exchange or liaison position
  • A Primary Reserve Force member moving at public expense will retain this priority 2 status provided they continue to meet the period of employment conditions as defined in section 13.02 of the Canadian Armed Forces Relocation Directive (CAFRD) otherwise, they will transition to priority 4 status
Moving At Own Expense 3
  • A Regular Force member currently residing at the place of duty
  • A Reserve Force member with a minimum three-year period of employment currently residing at the place of duty
  • A priority 3 CAF member who is allocated an RHU will not be required to vacate to accommodate another CAF member unless ordered by an authority (as per DAOD 5024-0 DND Living Accommodations)
  • A priority 3 Reserve Force member will retain priority 3 status provided they continue to meet the period of employment conditions as defined in section 13.02 of the CAFRD, otherwise they transition to priority 4 status
4
  • Any other Reserve Force member
  • Non-CAF members
  • A priority 4 occupant may be required to vacate an RHU when presented with a 90-day notice to vacate if the RHU is needed for a higher priority applicant

Note 1 – A Regular Force member or a Reserve Force member on a minimum three-year period of employment, approved by their CO to reside outside of their place of duty, will be considered as priority 3.

Note 2 – A Reserve Force member identified as a priority 3 may be considered for occupancy with less than three years remaining on their period of employment if they meet the period of employment as defined in section 13.02, Meaning of Period of Employment, of the CAFRD. Otherwise, they will be considered as a priority 4.

Note 3 – A Regular Force member approved for remote work (as per CF Mil Pers Instr 01/22, Changing a Place of Duty and the Use of Postings to Enable Remote Work Options), is eligible to apply for an RHU as a priority 3.

Note 4 – A CAF member approved for special commuting assistance (as per CBI 209.29, Special Commuting Assistance), is eligible to apply for an RHU as a priority 3.

Table 3 Eligibility and Priority – Furnished Quarters (Training)
Priority Eligibility Notes
1
  • A CAF member or incremental staff on or supporting CAF training where occupying furnished quarters is a requirement (as per DAOD 5024-0, DND Living Accommodations)
  • Incremental staff are those individuals who are assigned to support training through the Canadian Forces Taskings, Plans and Operations (CFTPO) process. Incremental staff may include:
    • CAF member
    • DND employee
    • Non-defence team employee
2
  • Other military requirements as determined by the L1 or the base/wing commander
  
3
  • Other requirements as determined by the base/wing commander
  
Table 4 Eligibility and Priority – Furnished Quarters (Residential)
- Priority Eligibility Notes
CAF Member Moving at Public Expense 1
  • A CAF member approved for Imposed Restriction (IR) status
  • A CAF member posted off the Basic Training List (BTL) to their first place of duty or to a different place of duty, within their first five years of service
  • A CAF member posted to the Subsidized University Training List (SUTL)
  • A CAF member on a compassionate posting
  • A CAF member returning from OUTCAN
  • A CAF member posted for a course or series of courses
  • A new entrant to the CAF enrolled as a Skilled Military Foreign Applicant (SMFA)
  • For IR status administration refer to section 5.4 below
  • A CAF member approved for a compassionate posting may be required to submit their approved CM letter or message when requesting a furnished quarter for a residential need
  • A new CAF member, enrolled as a SMFA, must provide confirmation of enrollment with their application for an RHU
2
  • All other CAF members
  • A foreign military member occupying an approved exchange or liaison position
  • A Primary Reserve Force member moving at public expense for a period of employment will retain priority 1 or 2 status provided they continue to meet the period of employment conditions as defined in section 13.02 of the CAFRD otherwise, they may be required to vacate
Table 5 Eligibility and Priority – Furnished Quarters (Transient)
Priority Eligibility Notes
1
  • A CAF member allocated transient quarters (e.g. temporary duty or attach posting as defined in Chapter 2 - Definitions of the CFTDTI)
  
2
  • Other military requirements as determined by L1s or base/wing commander (e.g. hosting national or international exercises)
  

Note – Table 4 applies to a CAF member approved for Separation Expense (SE) (as per CBI 208.997, Separation Expense).

Imposed Restriction

Note – The CAF member's household is permitted to retain their RHU, while the member is on IR status at a new place of duty.

Reside Outside Place of Duty

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6. Application Processing, Allocation, Waitlist Management and Inter-RHU Move Requests – Residential Housing Units

Application

Note 1 – The definition of household for the purpose of allocating an RHU does not apply to non-CAF members, as they are only considered when availability of an RHU exists.

Note 2 – To enable an HSC to consider support requests from a CAF member that may affect the allocation of an RHU, the CAF member will be asked to provide appropriate supporting documentation with their application.

Bedroom Eligibility Range

Table 6 Bedroom Eligibility Range
Household Size Bedroom Eligibility Range
1 1 - 2
2 1 - 3
3 2 - 3
4 2 - 4
5+ 3 - 5+

Note – At some locations there is no supply of one and two-bedroom residential housing units. As a result, the HSC may provide an allocation offer that is outside the bedroom eligibility range set in Table 6.

Application Processing

Note – The date and time when the completed application was received by the HSC may be used to prioritize the order of applications when multiple applicants with similar factors apply on the same day.

Allocation Offer

Example: A four-bedroom RHU is available that would normally be allocated to a household size of four or five+ people. This RHU would be offered in the order of Table 7.

Table 7 Order of Allocation Offer
Order Allocation Offer Over housed as per Table 6
a. to the first Priority 1 CAF member who meets the bedroom eligibility range criteria; No
b. if there is no Priority 1 CAF member who meets the bedroom eligibility range criteria, go to the first Priority 2 CAF member who meets the bedroom eligibility range criteria; No
c. if there is no Priority 2 CAF member who meets the bedroom eligibility range criteria, go to the first Priority 1 CAF member who would be over-housed by one bedroom; +One
d. if there is no Priority 1 CAF member available who would be over-housed by one bedroom, go to the first Priority 2 CAF member available who would be over-housed by one bedroom; +One
e. if there is no Priority 2 CAF member available who would be over-housed by one bedroom, go to the first Priority 3 CAF member who meets the bedroom eligibility range criteria; No
f. if there is no Priority 3 CAF member who meets the bedroom eligibility range criteria, go to the first Priority 3 CAF member who would be over-housed by one bedroom; or +One
g. if there is no Priority 3 CAF member available who would be over-housed by one bedroom, go to the first Priority 4 applicant. No

Allocation Offer Refusal

Allocation Offer Refusal – Extenuating Circumstances

Note – Any approval of extenuating circumstances will not be used to extend a priority 1 or 2 CAF member's 24-month priority (as per paragraphs 6.19 to 6.21). The CAF member will remain on the waitlist but will not receive an allocation offer until they notify the HSC in writing that their extenuating circumstances no longer apply. At this point, the CAF member will be reactivated and is eligible to receive an allocation offer.

Cancellation of an Accepted Allocation Offer

Note – Exceptions will be considered if the CAF member becomes unavailable due to confirmed service-related duty (as per paragraphs 6.16 and 6.17).

Waitlist Management

Note 1 – If any of the conditions in bullets a-c are satisfied, the CAF member will lose their current priority 1 or 2 status and they will be removed from the priority 1 or 2 waitlist. However, upon the CAF member's written request, their application may be added to the bottom of the priority 3 waitlist.

Note 2 – The 24-month period aligns with the time limits for payable expenses (as per the Canadian Armed Forces Relocation Directive (CAFRD), section 2.9, Claims Process). Any Director Compensation and Benefits Administration (DCBA) granted extension to the time limit will be taken into account by the HSC when the appropriate documentation is submitted.

Note 3 – If the condition in bullet d is satisfied, the CAF member will lose their current priority 1 or 2 status and they will be removed from the priority 1 or 2 waitlist. However, upon the CAF member's written request, their application may be added to the priority 3 waitlist as of the date they were originally added to the waitlist. For example, a CAF member who is added to the waitlist on 15 July 2025 and does not receive an allocation offer for 24 months, may request to be added to the priority 3 waitlist on 15 July 2027, with an effective date of 15 July 2025.

Changes to an Application

Removal from Waitlist

Inter-Residential Housing Unit Move Request

Note – Due to the high move tempo during the Active Posting Season, an occupant should not expect an inter-RHU move request to be considered during this period.

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7. Allocation and Requirement to Occupy – Furnished Quarters

Allocation

Note – Occupants of furnished quarters, who are not subject to the Code of Service Discipline, will be granted occupancy as per Queen’s Regulations & Orders, Volume IV, Appendix 3.2, Defence Controlled Access Area Regulations, or applicable laws whereby they must conform to direction, such as conditions of occupancy of local furnished quarters issued by DND or CAF authorities, for the duration of their stay.

Requirement to Occupy

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8. Conditions of Occupancy

General

Note – On occasion, the relevant authority may prescribe additional conditions they deem necessary, provided they do not contradict higher level orders and regulations. An occupant of an RHU will be informed in writing by the CFHA as soon as possible of any amendments to their Licence to Occupy. Any base/wing changes affecting an occupant of DND living accommodations will be promulgated in base/wing orders.

Licence to Occupy – Residential Housing Units

Note – Where multiple CAF members occupy an RHU, only the CAF member who was allocated the RHU and who signed the Licence to Occupy is responsible for the unit.

Licence to Occupy – Regular Force Service Couple

Move-In – Residential Housing Units

Move-Out – Residential Housing Units

Allowing Access to DND Living Accommodations

Note – When someone enters in an official capacity, depending on the circumstances, they may be required to document the nature of the problem or the condition of the premises by taking photographs.

Commercial Use – Residential Housing Units

Responsible Pet Ownership – Residential Housing Units

Violation Management – DND Living Accommodations

Note – When an occupant who is not subject to the Code of Service Discipline fails to comply with a duly authorized notice to vacate from an RHU or furnished quarters, the occupant, and their household, as applicable, may be removed as per Queen’s Regulations & Orders, Volume IV, Appendix 3.2, Defence Controlled Access Area Regulations or other applicable laws.

Expected Behaviour – Residential Housing Units

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9. Retention of Accommodation

On Duty – Furnished Quarters (Residential)

On Release – DND Living Accommodations

Deceased or Missing CAF Member – Dependant Request to Retain

Remote Work – DND Living Accommodations

Special Commuting Assistance – DND Living Accommodations

Note – A CAF member occupying furnished quarters used for a residential need and who is approved to retain their accommodation may be required to vacate based on the operational requirements of the CAF.

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10. Requirement to Vacate, Evacuate or Relocate

General

Vacate for Emergency Reasons

Vacate for Higher priority Occupants

Evacuation

Temporary Relocation

Permanent Relocation

Note – Local move expenses do not include household members who are not dependants as defined in CBI 208.80(3), Relocation Benefits.

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11. Charges

General

Note 1 – The monthly charge for occupancy comprises: the base shelter value (BSV) including any adjustments, any additional covered residential parking, and any bulk-billed utilities.

Note 2 – Once any adjustments are applied to the BSV component of the charge for occupancy, that component is referred to as the “shelter charge.”

Annual Adjustment to the Charge for Occupancy – DND Living Accommodations

Note – The CFHA also has the authority to make additional adjustments on three months notice to the occupant.

Furnished Quarters Provided Without Charge

Note – The criterion for the provision of furnished quarters under b. is the non-practicality of the individual returning to their primary residence in such circumstances. The term “continuous state of readiness” may include local military operations, fire fighting or similar disaster duties, or aid to civil power.

Charge Deductions – DND Living Accommodations

Maximum Charge for Occupancy - Residential Housing Units

Maximum Size Norm - Residential Housing Units

Utility Charges – DND Living Accommodations

Special Reductions to Charge for Occupancy - Residential Housing Units

Charges for Covered Residential Parking – Residential Housing Units

Charges for Covered Residential Parking – Furnished Quarters

Charges for Trailer Pads

Charges to Foreign Military/Exchange Personnel

Charges for an Occupant who is Missing, Deceased, Absent or in Custody

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12. Liability and Insurance

General

Liability

Note – For occupants and visitors who are not subject to the Code of Service Discipline, QR&O Appendix 3.2, Defence Controlled Access Area Regulations, or other applicable laws, outline a visitor’s responsibilities while accessing or using Crown property.

Insurance Requirements

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13. Occupant Complaint Resolution Process

General

Occupant Complaint Process – Residential Housing Units

Occupant Complaint Process – Furnished Quarters

14. Designated Residences

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15. References

Acts, Regulations, Central Agency Policies and Associated DAOD

Other References

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16. Annexes

Annex A - Categories/Types of Furnished Quarters

General

Table 1 – Furnished Quarters – Category, Type, Room Description, Normal Allocation and Room Code
Category (Current) (Note 1) Type (Legacy) (Note 1) Description - Furnished Quarter Normally Allocated To Room Code (Note 2) Rate percentage Furnished Quarter Rating
I I Dormitory or shared room with common bathroom
  • Private (Basic) (Pte (B)), Sailor 3rd Class (S3), Aviator (Basic) (Avr (B)),
  • Private (Trained) (Pte (T)), Sailor 2nd Class (S2), Aviator (Trained) (Avr (T)), and
  • Officer Cadet (OCdt), Naval Cadet (NCDT)
 A1 100% Very Good (VG)
A3 Good (G)
A5 Fair (F)
A7 Poor (P)
A2 50% VG
A4 G
A6 F
A8 P
I IIA Single room with wash basin and common bathroom
  • Sergeant (Sgt), Petty Officer 2nd class (PO2),
  • Warrant Officer (WO), Petty Officer 1st class (PO1), and
  • Master Warrant Officer (MWO), Chief Petty Officer 2nd class (CPO2)
 B1 100% VG
B3 G
B5 F
B7 P
B2 50% VG
B4 G
B6 F
B8 P
I IIB Single room (Modular) with common bathroom
  • (Pte (T)), (S2), (Avr (T)),
  • (Cpl), (S1), and
  • (MCpl), (MS)
 C1 100% VG
C3 G
C5 F
C7 P
C2 50% VG
C4 G
C6 F
C8 P
I IIIA Single room with wash basin and common bathroom
  • Sergeant (Sgt), Petty Officer 2nd class (PO2),
  • Warrant Officer (WO), Petty Officer 1st class (PO1), and
  • Master Warrant Officer (MWO), Chief Petty Officer 2nd class (CPO2)
 D1 100% VG
D3 G
D5 F
D7 P
D2 50% VG
D4 G
D6 F
D8 P
II IVB Single room with private bathroom
  • Chief Warrant Officer (CWO), Chief Petty Officer 1st class (CPO1),
  • Second Lieutenant (2lt), Acting Sub-Lieutenant (A/SLt),
  • Lieutenant (Lt), Sub-Lieutenant (SLt), and
  • Captain (Capt), Lieutenant (N) (Lt(N))
 E1 100% VG
E3 G
E5 F
E7 P
E2 50% VG
E4 G
E6 F
E8 P
II IIIB and IVA Single room with shared bathroom
  • Sergeant (Sgt), Petty Officer 2nd class (PO2),
  • Warrant Officer (WO), Petty Officer 1st class (PO1), and
  • Master Warrant Officer (MWO), Chief Petty Officer 2nd class (CPO2)
  • Chief Warrant Officer (CWO), Chief Petty Officer 1st class (CPO1),
  • Second Lieutenant (2lt), Acting Sub-Lieutenant (A/SLt),
  • Lieutenant (Lt), Sub-Lieutenant (SLt), and
  • Captain (Capt), Lieutenant (N) (Lt(N))
 F1 100% VG
F3 V
F5 F
F7 P
F2 50% VG
F4 G
F6 F
F8 P
II V Single room with private bathroom and sitting room
  • Major (Maj), Lieutenant-Commander (LCdr)
  • Lieutenant-Colonel (LCol), Commander (Cdr)
 G1 100% VG
G3 G
G5 F
G7 P
G2 50% VG
G4 G
G6 F
G8 P
III VI Single room with private bathroom, kitchenette and sitting room
  • Colonel (Col), Captain (N) (Capt (N)) and above
 H1 100% VG
H3 G
H5 F
H7 P
H2 50% VG
H4 G
H6 F
H8 P
    Combination, any type II and/or type III
  • Any combination of type II and/or type III
 J1 100% VG
J3 G
J5 F
J7 P
J2 50% VG
J4 G
J6 F
J8 P
     
  • Officer Cadets (OCdt) - Royal Military College of Canada (RMC)
 M1 100% VG
M3 G
M5 F
M7 P
M2 50% VG
M4 G
M6 F
M8 P

Note 1 – The term “category” is currently used to define the standards of furnished quarters (used for training). In the past, the term “type” was used, which remains relevant as most bases/wings will have a mix of old and new furnished quarters available, the former having been constructed to conform to the older standard. Fortunately, there is a close correlation between the description of old and new standards, allowing the same rates to be applied to both.

Note 2 – When rating DND quarters, lighting, insulation, heating, ventilation, connectivity, electrical equipment, outlets and quality of furnishings should be considered

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Annex B - Responsible Pet Ownership – Residential Housing Units

General

Application

Provincial/Territorial Legislation, Regulations and Municipal By-Laws

Note – CAF members should be aware that their choices concerning the type and quantities of animals that they acquire while posted in one jurisdiction may create difficulty if posted/relocated to another.

Pet Owner Responsibilities

Acceptable Pets

Table 1 – Acceptable Pets in RHUs
Acceptable Examples of Acceptable Pets
Amphibians except those that are venomous or poisonous E.g. frogs, toads, newts, salamanders
Arachnids except those that are venomous or poisonous E.g. spiders, scorpions
Birds born in captivity except pigeons and birds of prey E.g. Finches, sparrows, parrots
Small caged mammals E.g. African pigmy hedgehogs, hamsters, guinea pigs, mice, rats, rabbits, ferrets, gerbils and chinchillas
Cats (domestic) only E.g. Maine Coon, Persian, Tabby
Dogs domestic, except those that are a restricted breed as per provincial/territorial legislation, regulations and municipal by-laws E.g. Labrador Retriever, Chihuahua, Bernese Mountain Dog.
Fish or crustaceans of a size and type suitable for captivity within an aquarium with a volume of 20-gallons or less, except those that are venomous or poisonous. E.g. Betta Fish, Fancy Guppy, Angelfish
Reptiles born in captivity except those that are venomous or poisonous or which can exceed 1m in length at maturity. E.g. Geckos, Kenyan Sand Boa, turtles, and tortoises

Note – All amphibians, arachnids, birds, reptiles and insects must be kept in an unbreachable cage, terrarium or aquarium. Insects used for feeding are exempt.

Prohibited Pets

Table 2 – Prohibited Pets
- Prohibited Examples:
Mammals All Artiodactyla E.g. cattle, goats, sheep, pigs including minipigs and pot-bellied pigs
All Canidae except domesticated dogs (canis lupus familiaris) E.g. coyotes, wolves, foxes, and hybrid wolf dogs
All Chiroptera E.g. bats
All Edentates E.g. anteaters, sloths, and armadillos
All Erinaceidae except the African pigmy Hedgehog E.g. Hedgehogs and Moonrats
All Felidae except domestic cats (felis catus) E.g. tigers, leopards, cougars, servals and wildcats
All Hyaenidae E.g. hyenas
All Lagomorpha except rabbits E.g. hares and pikas
All Marsupials E.g. kangaroos, opossums, and wallabies
All Mephitidae E.g. skunks and stink badgers
All Mustelidae except ferrets E.g. mink, weasels, otters, and badgers
All Pinnipeds E.g. seals, fur seals, and walruses
All Primates E.g. apes, monkeys, and prosimians
All Perissodactyla E.g. horses, donkeys, jackasses, and mules
All Proboscidae E.g. elephants
All Procyonidae E.g. raccoons, coatimundi, and cacomistles
All Rodentia except hamsters, guinea pigs, domesticated mice & rats, chinchillas, and gerbils E.g. beavers, squirrels, porcupines, chipmunks, prairie dogs, groundhogs, and gophers
All Ursidae E.g. bears
All Viverridae E.g. such as mongooses, civets, and genets
Birds All Anseriformes E.g. ducks, geese, swans, and screamers
All Columbidae E.g. pigeons and doves
All Galliformes E.g. chickens, pheasants, grouse, guinea fowls, and turkeys
All Gruiformes E.g. cranes and rails
All Phoenicopteriformes E.g. flamingos
All Sphenisciformes E.g. penguins
All Struthioniformes E.g. flightless ratites such as ostriches, rheas, cassowaries, emus, and kiwis
All Birds of Prey E.g. hawks, eagles, buzzards, vultures, owls, falcons, harriers, and kites
Reptiles All Crocodylia E.g. alligators, crocodiles, and caimans
All venomous and poisonous Snakes. E.g. Cottonmouth, vipers, copperheads
All non-venomous Snakes which reach an adult length of 1m or greater at maturity.
Note: These are prohibited regardless of what length the snake is currently.		 E.g. Boa Constrictor, and Eastern Milk Snake
All venomous or poisonous Lizards. E.g. Gila Monster, Mexican Bearded Lizard
All non-venomous lizards which reach an adult length of 1m or greater at maturity.
Note: These are prohibited regardless of what length the lizard is currently.		 E.g. komodo dragons, iguanas, and water monitor lizard
Other All protected or endangered species whether native or non-native species. E.g. Whooping Crane, Leatherback Turtle, Eastern Tiger Salamander
All Insects (except those used for feeding), including bees E.g. Cockroaches, bees & beehives, crickets
All venomous and poisonous animals, even if de-venomized E.g. Tarantula, and poison dart frog

Note – Animals and insects not listed in the above are considered prohibited until such time as they are reviewed by the policy issuing authority. Requests for amendments to the acceptable animals list are to be submitted to CMP or ADM(IE) via the respective L1.

Quantity of Pets and Enclosures

Note 1 – Pets are to be in accordance with acceptable pet list at Section 9.

Note 2 – Some limits are set to conform to the number of pets that can be moved to any location in Canada and to prevent damage to an RHU.

Note 3 – In the event of a pet giving birth causing the occupant to exceed the quantity of pets allowed, a grace period of up to 16 weeks (4 months) applies to provide sufficient time to find new homes for all excess pets. Occupants are encouraged to start looking for new homes for their pets during the pregnancy period to avoid any excess to the quantity of pets allowed in an RHU. Neither the DND nor the CFHA have any responsibility in finding homes for pets. Any perceived breeding (meaning intentional pregnancy or pregnancy due to negligence in keeping potential mates apart) constitutes an infraction or violation in accordance with paragraph 1.22 of this Annex.

Service Dogs and Emotional Support Animals

Licencing and Registration

Vaccination

Pet Health, Wellness, and Animal Abuse

Control of Pets

Note – Enclosures are not provided by the CFHA and permission must be sought from the local HSC to construct any enclosures. Enclosures must meet the standards of construction expected by the CFHA.

Pet Waste

Excessive Noise from Pets

Breeding of Pets

Pet Related Home-Based Businesses

Pet Attacks

Aggressive Dogs

Injuries/Damage Caused by Pets

Note – For greater certainty, no other action against an occupant (e.g. charged with a crime, fined by local authorities, etc.) precludes DND authorities from taking appropriate action against an occupant for the same matter.

Additional Prohibitions, Restrictions and Exceptions

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Annex C - Violation Management – Residential Housing Units

General

Application

Infraction Notice

Escalation Process – Violations

Eviction

Continue Occupancy - Exceptional Circumstances

Infraction and Violation Monitoring

Severe Violations

Compliant Resolution Process

Reapplication for an RHU

Expected Behaviour of RHU Applicants

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Annex D - Designated Residences and Residential Housing Units Exceeding the Size Norm

Definitions

Assigned Residence.
A residential housing unit that is designated in support of a CAF function attributable to the exigencies of military service or designated occupant's position or role on the unit establishment.
Benchmarking Adjustment.
An adjustment applied where the application of a size suitability adjustment results in a shelter charge that would be less than that of other residential housing units in the same geographic location that are not subject to a similar automatic adjustment and where shelter charges would therefore normally equate to base shelter value.
Designated Occupant.
The individual occupying a position for which a designated residence has been assigned.
Designated Residence.
A residential housing unit that is designated to satisfy specific service requirements of the CAF and/or statutory departmental heritage responsibilities of DND. Designated residences are sub-categorized as “assigned” to meet an identified CAF requirement or as “heritage” where the character of the building must be maintained and protected in accordance with federal and departmental policies and procedures. Some designated residences are both “assigned” and “heritage”.
Designated Residences Authority.
CMP is the departmental authority responsible for the establishment, change or discontinuation of the sub-category of “assigned” designated residences on the recommendation of the appropriate L1.
Heritage Residence.
A residential housing unit that has been designated as a recognized or classified Federal Heritage Building by Parks Canada/Federal Heritage Building Review Office (FHBRO) in accordance with TB Policy.
Non-Designated Residence.
Residential housing units other than those designated as Assigned or Heritage.
Size Suitability Adjustment.
232 square metres (2500 square feet) has been identified as the maximum size norm (i.e. upper limit of size suitability) for residential housing units. In recognition of this limit, a size suitability adjustment for all residential housing units over 232 square metres is automatically applied such that each unit is assessed a shelter charge as if it were a unit of 232 square metres in the local private sector marketplace.

Operating Principles: Designation of Residences

Operating Principles: Support to Designated Residences

Operating Principles: Allocation of and Support to Assigned Residences

Operating Principles: Allocation of and Support to Heritage Residences

Operating Principles: Size Suitability Adjustment for RHUs Exceeding the Size Norm

Note – CFHA is responsible to apply benchmarking to ensure that the application of an SSA never results in a shelter charge of an oversized RHU being less than that of other DND housing units in the same geographic location where shelter charges would normally equate to BSV.

Operating Principles: Utility Charges to Heat RHUs Exceeding the Size Norm

Operating Principles: Assigned Residence Loss of Privacy

Operating Principles: Designated Residence Maintenance and Service

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2025-08-15