14-06 Annex D Appendix 1 – ​Suggested Follow-Up Letter

Cadet Administrative and Training Orders (CATOs)


Notes on customizing this letter

1. Words (in parentheses) require that they be:

  1. kept or deleted, as applicable; or
  2. replaced with the requested/appropriate information.

2. Delete any information not applicable.

3. Add any required information not found.

4. Reproduce locally as required.

5. Provide 2 copies to each parent/guardian: 1 to sign and return, 1 to keep.


[corps/squadron] Trip to [destination]

To parents/guardians: please return this form filled in and signed to [corps/squadron].

General

1. Soon we will be leaving for [destination].  The time is fast approaching.  The health and well being of our cadets is our first concern.  Previously, all cadets returned filled out medical forms but we want to ensure that all information is up‑to‑date.

REMEMBER

The [Commanding Officer/Officer-in-Charge/Medical Officer (term to be used only for physicians)/Nurse/First Aider] cannot be with your son/daughter/ward every minute. Please make important medical information easy to access with a medical alert bracelet.

Personal Information – [Medical Officer/Nurse/First Aider]

2. [corps/squadron] will be travelling with [a medical officer/nurse/first aider] in the person of [name]. [He/She] possesses the following qualifications and experiences:

[Physician/Registered Nurse/St John’s Ambulance Standard First Aid/CPR]

[Parent/guardian volunteer]

[reliability Status/Security Clearance]

[H attendance]

[Travelled with cadets to range weekend]

[…]

Vitamins and Other Over-The-Counter Medications

3. If your son/daughter/ward responds well to vitamins or other over-the-counter medications [or prescribed medications] and your doctor recommends taking them for predictable cold, flu or allergy symptoms, then by all means please get a prescription filled.

Medical Alert Bracelets

4. Please arrange for your son/daughter/ward to wear a medical alert bracelet for life threatening allergies or medical conditions as recommended by your physician or pharmacist.

5. Complicated or multiple issues may require a detailed explanation be kept on the cadet's person while travelling in case he or she is separated from the [Commanding Officer/Officer-in-Charge/Escorts].

Note

[All/Many/Some] officers and [all/many/some] cadets have FIRST AID/CPR training.

6. Prior to our departure, the [Commanding Officer/Officer-in-Charge/Medical Officer/Nurse/First Aider] may be contacted at [phone no] about any medication concerns.

Incidentals

7. Any incidental costs incurred by your son/daughter/ward during this trip that they cannot pay for will be the responsibility of the parent/guardian to pay.

Emergency Phone Numbers

8.  During this activity, there may be occasions where it is necessary for you to contact your son/daughter/ward.  The following contact numbers may be used throughout the duration of this trip.

  1. in Canada: [phone no]; and
  2. in [destination]: [phone no].

Emergency Contacts

9. EVERY cadet must complete and return the attached form pertaining to emergency contacts. This information is essential in case of medical emergencies or allergies.


Emergency Contacts

During this activity, there may be occasions where it is necessary for the escort officers to contact parents/guardians.  Please provide business, home and alternate contact phone numbers and names that can be used throughout the duration of this trip.

Name 

[Insert name]

Relationship

[Insert relationship]

Phone number

[Insert phone number]

Other phone number

[Insert other phone number]

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