Funding: Canada Summer Jobs – Apply

From: Employment and Social Development Canada

Current status of the call for applications: Closed

Thank you for your interest in Canada Summer Jobs. The call for applications was open from December 17, 2018, to February 3, 2019. We are currently assessing applications received. Service Canada will inform you of the status of your application starting in April 2019.

Step 5. Apply

Application process

The application deadline is February 3, 2019, 23:59 p.m. (Pacific Standard Time).

You may submit a fillable application by clicking here.

Important technical notes

The fillable form will be available for a maximum of 20 hours. If you do not successfully complete it within this timeframe, it will expire and you will have to start over.

Your application cannot be saved and accessed at a later time.

If you submit using the fillable form, note that you will have the option to print a copy of your application for your records prior to completing your submission. Please note, however, that you must still click SUBMIT after the PRINT SCREEN in order to complete your application. If you do not click SUBMIT, your application will not be processed.

Confirmation will be sent by email. If you do not receive a confirmation number acknowledging the application has been received, you have not completed the submission properly.

New changes to online services

For 2019, you can still register with ESDC’s Grants and Contributions Online Services (GCOS). Creating a GCOS account takes a few weeks but is a one-time process. Given the application deadline of February 3, 2019, 23:59 p.m. (Pacific Standard Time)., please submit your application by clicking here.

GCOS can be used to apply for various funding opportunities with Employment and Social Development Canada in a secure web environment. GCOS allows you to submit and track your application status, sign agreements, manage active projects, submit supporting documents, and review past projects submitted through GCOS.

You can create your account ahead of time so you are ready to apply for future grants and contributions funding opportunities. You will have convenient 24/7 access to your account including on all mobile devices.

For the step-by-step process to create a GCOS account, click here.

If you have an active GCOS account and need details about completing the application online, click here.

In person:

Your application must be received before the close of business of the Service Canada Office on February 3, 2019. Consult the Service Canada website for the hours of service of the Service Canada Offices. Please note additional administrative delays might apply.

By mail:

Your application must be postmarked on or before February 3, 2019. Consult the Canada Summer Jobs website for the address where to send your application. Please note additional administrative delays might apply.

Important: Applications received by fax or by email will not be considered.

Please note that only one copy of your application should be submitted to Service Canada. Submitting multiple copies of the same application or submitting the same application by using various methods will cause longer processing times for your application.

Once an online application has been successfully submitted, a confirmation number will be immediately generated by the system. This confirmation is considered the acknowledgement of receipt of your application. For employers applying by mail or in person an acknowledgment confirming receipt will be emailed to you within 10 business days. Please retain this confirmation as you will need it for future communication with Service Canada.

Applications received or postmarked after the deadline date will not be considered.

Your application

It is recommended that you consult this section while filling in the Application for Funding, as it provides important details on the information and supporting documentation that we require to assess your application. Provide your answers on the application form and attach only the documents requested.

Before you start

You must carefully read this Applicant Guide and the Articles of Agreement before completing the application form. You should also read about the assessment process detailed in this Guide in order to better understand how your application will be assessed.

Important: Complete only one application form if all the jobs requested are within the same constituency. The location of the proposed activities, not your organization’s address or location, determines the constituency for which the application will be assessed. Please note that if you submit multiple applications within the same constituency, Service Canada may merge your applications into a single application.

You must submit a separate application form for each constituency, if you are applying for multiple jobs based in more than one constituency. To determine the constituency in which the activities will take place, consult the Elections Canada website.

To complete your application form, you will need the following information:

  • Legal name of your organization;
  • Common name of your organization (if different from the legal name);
  • CRA business number;
  • Email address of the employer representative;
  • Mailing address of your organization;
  • Number of full-time employees working in Canada; and,
  • Date that your organization was created.

NOTE: As in previous years, Service Canada will post on the Government of Canada’s Canada Summer Jobs website the contact information, including the email address and the contact for the organization, of employers approved for funding. Please keep this in mind when providing contact information on your application.

In addition to posting a list of funded organizations with contact information, beginning in 2019, Service Canada will automatically post all positions funded by Canada Summer Jobs online at Job Bank. Job Bank is the Government of Canada's leading source for jobs and labour market information. It offers users free occupational and career information such as job opportunities, educational requirements, main duties, wage rates and salaries, current employment trends, and outlooks. The site can help people search for work, make career decisions, see what jobs will be in demand, and much more. Employers can also advertise jobs for free.

NOTE: The questions in the online application are in a different order, but the same information is required.

Part A – Employer information

Please enter organizational information.

1. Canada Revenue Agency business number

Indicate the 15-character number that the CRA assigned to your organization.

Note: In order to complete an online application using GCOS or the online form, you will need a business number. To obtain a business number, consult the CRA website. If you do not have a business number in time to apply, you may proceed by using the paper application form. However, you will need to obtain a CRA business number before your application can be considered for funding.

2. Legal name

Indicate the legal name of your organization that is associated with your CRA business number. If it is an acronym, indicate the legal name in full.

If your application is approved, the signed agreement returned to you will form a legally binding agreement with the Government of Canada and any payments issued will be made out to the legal name. Please note that payments will be issued using only the first 44 characters of the legal name.

3. Operating (common) name (if different from legal name)

Indicate the common name of your organization (it may be different than the legal name). If it is an acronym, indicate the common name in full.

Note that this name will be posted publicly on the Canada Summer Jobs website for youth to contact should they have questions regarding the job placement.

This information will also be posted on Job Bank.

4. Telephone number

Indicate the telephone number of your organization.

Note that this phone number will be posted publicly on the Canada Summer Jobs website for youth to contact should they have questions regarding the job placement.

This information will also be posted on Job Bank.

5. Organization email address

Indicate the email address of your organization.

Note that this email address will be posted publicly on the Canada Summer Jobs website for youth to contact should they have questions regarding the job placement.

This information will also be posted on Job Bank.

6. (a) Name of employer representative and title

The employer representative must be a person with whom Service Canada can communicate regarding your application or any consequent agreement throughout the duration of the summer and regarding questions related to payment claims. This individual must be fully informed on both the application and the proposed activities.

(b) Telephone number of employer representative

Indicate the telephone number of your employer representative.

7. Email address of employer representative

The inbox for this email address should be monitored regularly since this email address will be used to send you information regarding Canada Summer Jobs and your application including the outcome of the assessment of your application.

Note that this email address will receive mandatory reporting documents from Service Canada during and after the agreement.

8. Preferred language of communication

Indicate the official language in which you wish to communicate and in which you wish to receive correspondence.

9. Year the organization was established

Enter the year, month and day that your organization began operations.

10. Describe your organization’s activities

Provide a summary of your organization’s activities.

11. Number of full-time employees working in Canada

Indicate the total number of full-time employees working for your organization across the country (not only those working in your branch). Full-time employees are those who work 30 hours or more per week.

If there are only part-time employees working for your organization, enter “0”.

12. Mailing address of organization

Indicate your organization’s mailing address to which all correspondence will be sent, including any payments.

This information will also be posted on Job Bank.

13. Address of the location of the proposed activities. If different from mailing address, please explain why.

Indicate the main address where the youth will be working if this address is different from the mailing address. This address cannot be a post office box (PO Box); it must be a civic address. If the mailing address of the organization and the address of the location of the proposed activities are different, please provide an explanation.

Important: The employer must offer the job within the constituency for which the application is submitted. This includes cases where the youth will work remotely, at a personal premises (e.g. employer’s home), or away from the supervisor’s location, or from somewhere else outside of a traditional work environment.

If the location of the proposed activities changes after you submit your application or after you are approved for funding (e.g. once the youth is recruited and the work location can be confirmed), you must inform Service Canada. If the change occurs after you are approved for funding, Service Canada and the employer must both agree to the change, otherwise the job may be considered ineligible for funding.

If the work will be performed remotely, at a personal premises (e.g. employer’s home), or away from the supervisor’s location, or from somewhere else outside of a traditional work environment, you are responsible for ensuring that the location respects provincial laws and municipal by-laws in regards to work being performed in a non-commercial building or area (e.g. maximum number of employees).

This information will also be posted on Job Bank.

14. If the proposed activities will take place in multiple locations, will they be held within the same constituency?

If the proposed activities will take place in multiple locations, you must ensure that these locations are in the same constituency. To determine the constituency, consult the Elections Canada website. Indicate all the other addresses where the youth will be working. These addresses cannot be post office boxes (PO Box); they must be civic addresses.

If the locations of the proposed activities are in multiple constituencies, a separate application must be submitted for each constituency. To determine the constituency in which the activities will take place, consult the Elections Canada website.

15. Have you applied or will you apply for other sources of funding for the job requested?

Please refer to Section 13.1(c) of the Canada Summer Jobs Articles of Agreement before checking the applicable box.

If you answered “yes” and if the Canada Summer Jobs funding that is requested is in excess of $100,000, you must complete Section 8.1 of the Canada Summer Jobs Articles of Agreement and attach it to your paper application.

16. Does your organization owe any amount to the Government of Canada?

Please refer to Section 13.1(e) of the Canada Summer Jobs Articles of Agreement before checking the applicable box.

If you answered “yes”, you must indicate the amount owing, the nature of the debt and the department or the agency to which the amount is owed.

17. Is a payment plan in place?

If your organization does owe any amount to the Government of Canada, indicate if an arrangement was made for repayment (for each amount owing).

Part B – Job details

In this section, you must describe, in order of priority, the jobs you are requesting and you must provide separate information for each job title. If you intend to hire more than one youth for the same job title, describe it only once.

If you are applying for more than three different job titles and you are applying using a paper application, you must copy an entire Job Details page for each additional job title and attach it to your application when submitting it. If there is not enough space to appropriately answer a question, you may answer it on a separate sheet and attach it to your application when submitting it.

Each youth hired using Canada Summer Jobs funding must be assigned to one of the jobs approved by Service Canada. The details of the job (e.g. job title, hourly wage and tasks and responsibilities, etc.) must be the same as the job details specified in your application. If you want to change a job detail, you must contact Service Canada to obtain approval for the changes prior to instituting these changes.

18. Job information

A job is considered different when at least one of the following details varies: job title, tasks and responsibilities, hourly wage, number of weeks, number of hours per week or preferred level of education of the youth. Salaried jobs need to be calculated as an hourly wage rate. If your application is approved, it may not be for all the jobs requested.

Job title and hourly wage rate

Indicate the job title and hourly wage of each job for which you are requesting funding. You must pay at least the adult minimum wage in effect at the time of the employment based on provincial and territorial regulations.

It is your responsibility to confirm the minimum wage at the time of employment. See Section 3 – Screening for eligibility for more details.

This information will be posted on Job Bank.

Tasks and responsibilities

Indicate the tasks and responsibilities of the youth. If the tasks and responsibilities of the job change after you submit your application or after you are approved for funding, you must inform Service Canada. If the change occurs after you are approved for funding, Service Canada must approve of the change, as per section 24.1(1)(f) of the Articles of Agreement, otherwise the job may be considered ineligible for funding.

The job activities must be eligible. See Section 3 – Screening for eligibility for more details.

Language required for job

Select English, French, or Other. If Other, please indicate the required language.

National Occupational Classification (Mandatory)

The National Occupational Classification is the national reference on occupations in Canada. It comprises more than 30,000 occupational titles organized according to skill levels and skill types.

GCOS and the online application form will automatically provide you with support to determine the correct code for the proposed job activities. Applicants using the paper application form should visit this link to determine the correct National Occupational Classification for the proposed job activities. To find the correct code, type the proposed job title in the Quick Search box located at the top of the page to generate a list of possible occupations. When reviewing the potential occupations, the accompanying education, main duties and employment requirements should correspond to the job performed.

An FAQ is available at this link. For more information, contact Service Canada.

This information will be posted on Job Bank.

Supervision and mentoring (Mandatory)

It is mandatory that your application describe your supervision and mentoring plans. Indicate the elements of the supervision plan and mentoring plan by selecting all boxes appropriate to your plans and describe the details of each plan.

For many youth, this job placement is likely one of their first experiences in the labour market. Additional points will be given to organizations that explained how they will nurture the development of their young employees.

See Section 4 – Assessment criteria for more details.

What skills will the youth develop during this placement? (Mandatory)

Indicate all skills that the youth will develop during the placement. You must describe the steps you will take to assist the youth to develop the skills you have selected, demonstrating how the work experience will build both job specific skills (e.g., client service, digital skills) and transferable skills (e.g., teamwork, leadership, communication).

See Section 4 – Assessment Criteria for more details.

Please describe your health and safety practices in the work environment (Mandatory)

Indicate how you will ensure that the youth is aware of health and safety practices in the work environment by selecting the appropriate boxes and describing the indicated practices. Your organization’s health and safety measures will be evaluated in relation to the work environment and specific job type and activities. Service Canada will consider each case on its merits, comparing the risks with the benefits for the youth.

See Section 4 - Assessment criteria for details.

Please describe the measures your organization has in place to ensure hiring practices and a work environment free of harassment and discrimination

See Section 4 – Assessment criteria for details.

Preferred level of education of the youth

Check the applicable box.

Note that the preferred level of education of the youth is not a factor in assessment. This information is being collected for reporting and monitoring purposes only. The Canada Summer Jobs program is open to all youth ages 15-30 regardless of level of education or student status.

This information will be posted on Job Bank.

Will this job be a career-related work experience?

The term “career-related” means the job provides a youth with work experience related to his/her current or future field of studies.

If the job is career-related, indicate one or more fields of academic studies related to the job for which you intend to hire a youth, and demonstrate how the job is related to the current or future field of academic studies.

Does your organization intend to keep the youth on staff beyond the duration funded under Canada Summer Jobs?

Indicate Yes or No.

See Section 4 – Assessment criteria for details.

Does this job support a national priority?

If you answer yes, indicate one or more national priorities supported by the job and describe how the job supports the priority or priorities. You will not receive assessment points if you do not describe how the job supports the priority.

See Section 4 – Assessment criteria for details.

Does this job support a local priority?

If you answer yes, describe which local priorities are supported by the job and describe how the job supports the priority or priorities.

The local priorities that have been established for the constituency in which the proposed activities will take place can be found on the Canada Summer Jobs website.

See Section 4 – Assessment criteria for details.

Part C – Employer type

19. Organization type

Check the box that best describes your organization. In the case of a CRA-registered not-for-profit organization, the employer type is determined by the source of its operating revenues and to whom it must account for its activities. For example, a not-for-profit with the majority of its revenues from government sources may in fact be deemed “public” for the purpose of applying for Canada Summer Jobs funding (e.g. a municipal library).

20. The activities of your organization focus on the provision of services in the community

Check the applicable boxes. Ensure that you have already provided a description of your organization’s activities and adequately summarized its main activities (see above, 10. Describe your organization’s activities) in order to substantiate how your organization focuses on the provision of these services.

21. Calculation of employer’s total cost including contribution requested

Note: The paper application form only provides space for information on three different job titles. If you are applying for more than three different job titles using a paper application, you must make a copy of the Calculation of Employer’s Total Cost Including Contribution Requested page, complete the copy with information for each additional job title, and submit the copy with your application. Once you have entered all the information for all the job titles, indicate the total of the columns in the “Total” line at the bottom. This issue can be avoided by registering for a GCOS account and submitting your application electronically as it allows for an unlimited number of job titles.

(a). Job Title

Indicate the job title for each job for which you are requesting funding. The job titles should be listed in the same order as in the Job Details section.

Note that the National Occupational Classification code and description will be posted on Job Bank. See National Occupational Classification above for more information.

(b). Number of participants requested

Indicate the number of youth you are requesting for each job title.

(c). Anticipated start date

Indicate the date that you want the youth to begin employment. The earliest start date is April 23, 2019. Please note that the job’s latest end date is September 1, 2019.

You cannot hire the youth before receiving the approval by Service Canada and the youth cannot start the employment before the start date approved by Service Canada. If a youth is hired prior to the approval by Service Canada, this indicates that you would have hired the youth without the Canada Summer Jobs contribution. This makes the costs associated with the youth ineligible for reimbursement as per the Attestation and section 12.1 of the Articles of Agreement: “the Job(s) would not be created without the financial assistance provided under this Agreement.”

This information will be posted on Job Bank.

(d). Number of weeks requested

Indicate the number of weeks for which you are requesting funding; it must be between six and sixteen weeks. You are encouraged to employ the youth longer than the requested number of weeks.

(e). Number of hours per week requested

Indicate the number of hours per week that the youth will be required to work; it must be between 30 and 40 hours per week.

(f). Hourly wage to be paid to the participant

Indicate the hourly wage including the contribution from Service Canada and other sources to be paid to the youth.

See Section 3 – Screening for eligibility for details.

Important: You are responsible to ensure that the youth is paid and for making the necessary pay-related remittances to the CRA, in accordance with labour regulations in the province or territory where the employment is located, and as per section 31 in the Articles of Agreement.

(g). Hourly wage requested

Not-for-profit employers are eligible to receive funding for up to 100% of the provincial or territorial adult minimum hourly wage. Public and private sector employers are eligible to receive funding for up to 50% of the provincial or territorial adult minimum hourly wage. For more information, please refer to “What Costs Are Eligible” in the Screening for Eligibility section of this Guide.

(h). Mandatory Employment Related Costs (MERCs) requested (if applicable)

Not-for-profit employers are eligible for reimbursement of MERCs for up to 100% of the adult minimum hourly wage in the province or territory where the activities will take place. All other employers are not eligible for funding to cover MERCs, in whole or in part.

If you are a private or public sector employer, indicate “0.”

See Section 3 – Screening for eligibility for details.

(i). Total contribution requested

Indicate the total contribution requested by using this formula:

(bxdxexg)+h

(Number of Participants Requested x Number of Weeks Requested x Numbers of Hours per Week Requested x Hourly Wage Requested) + MERCs Requested.

If you are applying online, this total will be calculated automatically.

(j). Total employer contribution

Indicate the total amount of the contribution you will pay towards hiring a youth by using this formula:

((dxe)xf)-i)

((Number of Weeks Requested x Number of Hours per Week Requested) x Hourly Wage to be Paid to the Youth) – Total Contribution Requested

If you are applying online, this total will be calculated automatically.

If you are a not-for-profit employer, will you require an advance payment to pay the youth?

If you are a not-for-profit sector employer, check the box. Private and public sector employers are not eligible to receive an advance to pay the youth.

The conditions under which advances may be provided are outlined as per section 6 of the Canada Summer Jobs Articles of Agreement. The maximum advance that may be obtained is 75% of the total value of the agreement.

Important: If your application is approved, you must submit the Employer and Employee Declaration form for each youth before Service Canada can issue an advance payment. This form must be completed on the first day of work and must be returned to Service Canada within seven days of the youth beginning employment.

Service Canada will also validate your CRA business number, postal address, and primary contact information prior to issuing a payment.

Do you want to be informed about future Canada Summer Jobs calls for proposals?

Indicate Yes or No.

Can Service Canada contact you regarding other calls for proposals from the department?

Indicate Yes or No.

Attestation and signature of employer

Should your application be approved, the Application/Agreement form (paper or online) becomes the agreement with the Government of Canada. The organization will then be subject to the Canada Summer Jobs Articles of Agreement. The organization agrees under this agreement to provide the job at the hourly wage, for the number of hours per week and the number of weeks described in the Calculation of Approved Canada Summer Jobs Contribution Amount document. This document will be included in the approval package. The submission of an application does not constitute an agreement. An official agreement between the organization and the Government of Canada exists only once an application is approved and an agreement is signed by Service Canada. It is important that you read the Articles of Agreement in its entirety before you sign the application as important changes have been made for the 2019 program year.

Therefore, it is important that an authorized person signs the application or submits the online application. Please read Section 34 of the Articles of Agreement prior to signature: “The Employer warrants that its representative(s) identified in this Application/Agreement has (have) the authority to enter into an agreement on its behalf and agrees to provide Canada with such evidence of that authorization as Canada may reasonably require.”

When submitting your application, you are asked to check the box “I attest” to confirm that:

  1. I have read, understood and will comply with the Canada Summer Jobs Articles of Agreement;
  2. I have all the necessary authorities, permissions and approvals to submit this application on behalf of myself and my organization;
  3. The job would not be created without the financial assistance provided under a potential contribution agreement; and,
  4. Any funding under the Canada Summer Jobs program will not be used to undermine or restrict the exercise of rights legally protected in Canada.

To “undermine or restrict” means to weaken or limit the ability to exercise rights legally protected in Canada.

NOTE: The Attestation is required for the application (submitted on a paper form or online) to be considered complete and eligible for assessment. If you are submitting your application online, you must check this box in order to proceed, otherwise the system will not allow you to continue. If you are submitting a paper application you must check this box in order for your application to be assessed.

Should an application or a project not be compliant with program eligibility and/or the Articles of Agreement, your project may not be funded.

The provision of false and misleading information will affect eligibility and funding may be revoked.

Important: Depending on the number of applications and available funding, the agreement may be for fewer jobs, weeks or hours per week than requested in the application.

If you submit using the online system, note that you will have the option to print a copy of your application for your records prior to completing your submission. Please note, however, that you must still click SUBMIT after the print screen in order to complete your application. If you do not click SUBMIT, your application will not be processed.

Please note that a confirmation will be sent by email. If you do not receive a confirmation number acknowledging the application has been received, you have not completed the submission properly. In addition, a signature may be required later.

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