Who can apply

Eligibility

To apply, you must meet all the following eligibility criteria.

Applicants

To be eligible for funding, your organization must:

be a not-for-profit organization
have a primary mandate that promotes the social inclusion of persons with disabilities across Canada
have national reach, determined through the ways in which current activities advance the social inclusion of persons with disabilities across three or more regions
be governed by a Board of Directors comprised of a majority (for example, minimum 51%) of persons with disabilities and/or disability-related lived experience (which can be self-identified)

Note: If your organization’s board of directors does not meet the majority target at the time of submitting a funding application due to a recent departure by a board member, your organization may still be considered eligible to receive funding. If this applies to your organization, please include a plan to achieve a majority target within 6 months of the start of this funding (for example, by April 30, 2024).

There are 2 streams within this CFP, applicants may submit only 1 proposal per stream; however, they can be included as a partner in more than 1 collaborative proposal. If more than 1 proposal is received per stream by the same applicant, only the first application received will be considered.

Note to organizations located and operating in Québec:
The Québec National Assembly adopted an Act respecting the Ministère du Conseil exécutif (RLRQ, chapter M-30). This act provides, in particular, that all Québec public bodies must obtain the authorization of the Québec government before entering into any agreement with the federal government, one of its departments or government agencies, or with a federal public agency. Any entity that is subject to the act is responsible for obtaining the necessary authorization prior to the conclusion of such an agreement. If your proposed project is successful, ESDC will allow a reasonable amount of time for you to obtain the authorization from the Government of Québec. If you are unable to obtain the required authorization in a reasonable amount of time, your application could be rejected.

Projects

Projects must meet the following eligibility criteria:

be no longer than 24 months
request a minimum of $500,000
request no more than $700,000
be collaborative initiatives with a minimum of one or more not-for-profit partners
enhance intersectional capacity
address issues that impact the extent to which organizations can participate in advancing the disability policy agenda across jurisdictions
have 4 major phases: initiation, planning, implementation, and evaluation

Projects must

Include how each partner’s capacity will increase and be sustained as a result of the project. The purpose of the partnership is not to fund existing programs, but to ensure that the project will result in new, enhanced or expanded work that demonstrates sustained capacity
Outline the roles and responsibilities of all partners, the proposed outcomes, and a timeline for the project. This must be explicitly described in the proposal and with accompanying letters from the partnering organization(s)
Include a plan to develop a final report or another learning opportunity for stakeholders (for example, a webinar or public facing report) that provides an overview of the key issues, lessons learned or recommendations to advance GBA+ approaches to advance disability inclusion

Projects must also demonstrate that they will have the following outcomes

Form new or enhance existing partnerships with at least 1 partner, whose mandate is to serve under-represented groups
Build intersectional capacity within the disability organization and their partner organization
Implement a plan to sustain or expand the partnership for at least 2 years beyond the project duration to maximize the impact of the funding
Support the partner organization’s ability to expand capacity for disability inclusion

Ineligible projects

Creating a new website, a new web page, or updating a website
- A website could be mentioned in a project that is offered mainly online such as an online helpline. However, the website should not be the main component of the project and a plan on how to maintain the website post funding agreement needs to be included in the proposal
Creation of mailing lists/database, distribution lists, and membership lists
Hiring a third party to conduct diversity, equity, and inclusion review of the organization’s internal capacity
Producing lists or compiling information that can already be found online such as an information guide

Activities

Example of eligible activities:

culturally competent initiatives: These initiatives will strengthen the capacity of disability organizations and their partners to address intersectional barriers. This could include:
- conducting cultural competency training
- adapting internal policies and service delivery models to be sensitive to the unique needs and realities of underrepresented groups within the disability sector
community participation and outreach: These initiatives could include:
- community engagement, consultation, research, and outreach activities to ensure the voice of underrepresented people with disabilities are incorporated into decision-making and planning
partnerships and networking initiatives: These initiatives will facilitate collaborations between the disability sector and other organizations working on issues related to race, gender, sexual orientation, socioeconomic status and other marginalized identities

What the funding can be used to pay for (eligible costs)

The following lists what the funding from this opportunity can be used to pay for. This list is also known as eligible costs.

All costs must be tied directly to the financial requirements of the proposed project to be eligible.

Administration costs

Eligible cost items

Administrative costs are organizations’ fundamental operational expenses not directly related to undertaking the proposed project activities but necessary for the organization to successfully manage activities outlined in the work plan and to administer the reporting requirements, if necessary, of the grant agreement, including project management costs.

Administration costs will be calculated at a flat rate of 15% based on the total activity costs in the budget. This flat rate will cover costs of project management and administrative staff salaries (managing and reporting), use of office accommodations, use of office equipment and use of office materials.

The Administration cost list (see below) identifies costs that would be covered in the flat rate. Please ensure that salaries and benefits or other direct project related costs should be requested under “Project costs” and not “Administration costs”.

Note these costs include: management and administrative staff wages for employees who are not working directly on outcome of projects, including those who negotiate service contracts, pay the invoices, manage the project budget, monitor and/or prepare the claims and any financial progress/performance reports for the project.

Audit fees
Bank fees
Insurance (fire, theft, liability)
Legal fees
Overhead costs include expenditures related to the recipient’s central administrative functions used to support activities, for example:
- office space (rent) and related utilities
- basic telephone fees (including fax lines) and cell phones
- materials and office supplies (for example, pens, pencils, paper, envelopes, cleaning supplies, subscriptions)
- monthly internet fees
- postage and courier fees
- office equipment (for example, computers, printers, photocopiers)
- accommodation-related supports for employees
- administrative information technology (IT) products and services, including maintenance

Please note that to ease the burden of the application process, administrative items have been assigned a flat rate of 15% of the total project costs. For more information, consult the budget section.

Project costs

Salaries, Mandatory Employment Related Costs (MERCs), and benefits and/or contract services
Fees for professional services including:
- consultants
- research
- translation
- accommodations related to project delivery (American Sign Language (ASL), Langue des signes québécoise (LSQ), Communications access realtime translation (CART) etc.)
Materials and supplies
Staff training and professional development
Printing and communications
Computer and library services
Research, evaluation, data collection and analysis
Travel in accordance with the National Joint Council’s Travel Directive^{Footnote 1}
Other costs necessary to support the purpose of funding as approved by ESDC

Example of ineligible costs

The purchase of real property
Consultant fees for individuals who are also receiving a salary from your organization or its partner
Costs incurred to prepare the proposal
Entertainment costs
Costs incurred before an agreement is approved and signed by ESDC and after the end day of the agreement
Fines or penalties
Purchase of alcohol

Other eligibility requirements

To be eligible applications must:

be received by the deadline of December 21, 2023 at 5 p.m. EST
have the attestation checked
be complete and include all supporting documents

Since projects submitted under this stream must all be collaborative initiatives, in addition to the eligibility requirements listed above, the following must also be met. These requirements are:

partner with at least 1 or more not-for-profit organization to develop a collaborative partnership-based project. The partnering organization(s) can be local, provincial, or national
the partnering not-for-profit organization(s) must have a social development purpose
submit a letter of partnership intent written by the partnering organization(s). This letter must include all the relevant information below:
- introduction of the partner organization
- partner roles and responsibilities as they relate to the proposed project (goals, objectives, scope of work, expected outcomes, how the responsibilities will be shared between the organizations, any specific tasks or activities); and
- benefits of the partnership (how the partnership will help to achieve the goals of the project, how the partnership will benefit Canadians, the complementary skills and expertise of the partner organization)

How we assess your application

Warning: We may refuse applications that are incomplete or contain errors
We may contact you to request any mandatory information if it is missing from your application. We will do this before we determine if your application is eligible. If you receive such a request, you must respond within 5 business days of the date we sent the request. If you do not respond before the deadline, your application will be considered incomplete and deemed ineligible.

We will review your application in 3 steps by:

Step 1: Screening for eligibility (questions 4, 5, 9, 21, 22, 23, 24, 25, 26, 31 of the application)

We will screen for eligibility based on whether the:
- application is received by the deadline
- application is complete
- organization is eligible
- project is eligible
It is important to submit a complete application. We will assess your project only if all of the eligibility requirements are met.
Things that may impact your eligibility
- Your past performance or issues of default in projects with ESDC may impact the eligibility of your application.
- When determining the eligibility of your application, ESDC may review information in the public domain including, but not limited to, materials on your website and media articles.
Step 2: Assessing on program objectives (questions 24, 25, 26, 30, 21, 32 of the application and the budget detail template)

We will assess your application based on the following criteria:

Organizational capacity challenges related to intersectionality

Describe what organizational capacity challenges related to intersectionality have you been able to identify and how you will address these challenges as part of this project?
Project outline

Projects submitted must have 4 major phases: initiation, planning, implementation, and evaluation.
- The initiation is the first phase of a project. In this phase, the project’s goals, stakeholders, and overall feasibility should be clearly described and demonstrated in your project. Your project must outline a clear plan that includes activities and timelines that demonstrate how and when the project will be achieved. You must also demonstrate that the project’s objectives and outcomes can be achieved
- Planning is the second phase of a project. In this phase, milestones, activities/tasks, timelines, and responsibilities must clearly be defined and included in the development your project plan. Your project must demonstrate how each element will be implemented. You must provide clear details on the execution of the project and how the partner(s) are involved.
- The implementation is the third phase of a project. It involves the execution of the project’s planned activities and tasks. During this phase, progress is monitored to ensure that your objectives are being reached and changes can be made if necessary. This phase may also include analysis and reporting to better transition to the final phase of the project’s life cycle (evaluation). Your project must provide details on how you plan to assess your project’s (performance measurement, deliverables, outcomes, impact, etc.). You must demonstrate how the expected results (outputs and outcomes) of your project are clearly linked to the funding objectives
- Evaluation is the fourth phase of your project. It can happen throughout the project’s duration (for example, after specific steps) to evaluate the processes, outcomes, and deliverables. The evaluation phase should provide insight to improve future activities or projects by identifying the strengths and weaknesses of the project, as well as gathering feedback and measuring performance/impact
Letter of partnership

A letter of partnership is mandatory. Please include in your letter of partnership the following information:
- introduction of the partner organization
- partner roles and responsibilities as they relate to the proposed project (goals, objectives, scope of work, expected outcomes, how the responsibilities will be shared between the organizations, any specific tasks or activities) and
- benefits of the partnership (how the partnership will help to achieve the goals of the project, how the partnership will benefit Canadians, the complementary skills and expertise of the partner organization)
Step 3: Assessing on other criteria to select a diverse range of projects to fund (questions 4, 5, 6, 7, 8, 9 of the application)

We will consider the following to select a diverse range of projects to fund:
- geographical location
- Indigenous organizations
- intersectional diversity

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Date modified:: 2023-12-22

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