Applicant guide: Funding for Social Development Partnerships Program – Children and Families – Social Inclusion of Vulnerable Children and Youth

What is your organization’s legal name? The legal name is usually:

• the name on your registration with the Canada Revenue Agency (CRA) or provincial/territorial equivalent
• the name used on funding cheques or bank accounts

What is common name of your organization (if it is different from the legal name)?

What is your 15-digit Canada Revenue Agency (CRA) business number? (For example, 123456789 RR 0001).

For registered charities and not-for-profit organizations, what is your registration number?

You can find your CRA business number on tax-related documents or written communications from the CRA.

Find more information about the Canada Revenue Agency

If you do not have a CRA business number or a charity or not-for-profit registration number, provide 1 of the following documents:

• if incorporated:
  • a copy of letters of patents
  • articles of incorporation
  • certificate of incorporation
  • memorandum of association
  • your rules, by-laws, or constitution
• if not incorporated, provide:
  • a copy of your rules
  • bylaws
  • council resolutions, or
  • constitution

Choose 1 of the following:

• not-for-profit (including charities and other qualified recipients)
• Indigenous (including band councils, tribal councils and self-government entities)
• provincial/territorial entities, such as:
  • educational institutions: school boards, colleges and universities
  • health and social services: hospitals, community health centres, community centres
  • municipalities: towns, cities or municipal government departments and agencies

Tell us which category applies to you based on your answer to question 4:

• not-for-profit sector:
  • Indigenous not-for-profit groups
  • local community, charitable, voluntary organizations
  • national non-governmental organizations
  • provincial non-governmental organizations
  • not-for-profit Band Councils
• Indigenous:
  • Band council
  • Tribal council
  • Self-government entity
• provincial/territorial entities:
  • educational institutions: school boards, colleges and universities
  • health and social services: hospitals, community health centres, community centres
  • municipalities: towns, cities or municipal government departments and agencies
  • other

What year was your organization established?

What is the address of your organization? Give a complete address in a format recognized by Canada Post.

Consult the Canada Post for information.

What is your organization’s telephone number, fax number (if it has one) and email address?

What is the mailing address of your organization (if it is different from your organization’s physical address)?

What are your organization’s telephone and fax numbers (if the mailing address is different from your organization’s address)?

What are your organization’s main activities, including your mission and objectives?

Who is the main contact person for the proposed project?

What is the title of the contact person named in question 23?

For example:

• business owner
• president
• executive director

What language would your contact person prefer to use in writing and speaking (English or French)?

Is the address of your contact different from the organization's address?

If you answered yes in question 26, what is the address of your contact person?

What are the telephone and fax numbers of your contact person?

What is the email address of your contact person? We will send all communications to this address.

Secondary contact

If we cannot reach the main contact, who else can we contact? Provide the secondary contact person’s full name, telephone number where we can reach during business hours and email address.

Indicate the total number of employees in your organization.

Let us know if there has been a:

• change in leadership in the board of directors
• change in leadership at the executive level
• large reduction, increase or turnover in staff
• merger or split, or
• change in mandate or main activities

Please tell us about any changes that may apply.

You must demonstrate your recent, significant and relevant experience in delivering programs and services, which could include (not limited to):

• programs targeted at vulnerable children and youth who face barriers to fully participate in and contribute to their communities

To demonstrate your recent, significant and relevant experience in delivering programs and services, if applicable, you may include:

• examples of past projects you have managed and their achievements
• your existing community network and partnerships that would help demonstrate your ability to carry out this project

If ‘yes’, how much? Use the spaces provided. Here is an example:

Give a short title that describes your project.

We expect that the projects will start in winter 2021. The project must end by March 31, 2026.

You can only start your project activities after we approved your project and signed a funding agreement. We can only pay for activities that have started after we sign the agreement.

You must:

• show how your project will develop and carry out services and supports to help increase the social inclusion and wellbeing of vulnerable children and youth. Projects should target children and youth who are at highest risk of, or are experiencing negative impacts to their physical and mental wellbeing due to social isolation
• identify and describe the target group of vulnerable children and youth for the project
• identify if your project specifically targets 1 or more of the following communities:
  • Indigenous
  • individuals experiencing homelessness
  • LGBTQ2+
  • living in remote and rural communities
  • low income
  • members of Black and racialized communities
  • newcomers
  • official language minority communities
  • persons with disabilities
  • women and girls
• describe how your project will offer chances for community members, targeted by the project, to actively contribute to its design and implementation. This will ensure that the project will reflect their needs
• show how the project meets a real need and how it will benefit the identified target group

Project activities are the steps that will be taken to meet the project objectives that you identified in your answer to question 55.

Provide a clear and realistic plan to achieve the project objectives, including timelines, within the prescribed timeframe outlined in question 53 and 54.

You must:

• describe how your project’s activities will align with the project objectives
• describe the steps that your organization will take to meet the objectives of the project, by providing:
  • clear and relevant description of the project activities
  • clear and realistic project timelines
• describe the activities to increase the capacity of your organizations in the areas of:
  • partnerships and collaboration, such as staff training to learn about collaborative approaches such as Collective Impact
  • sustainability, such as:
    • staff training
    • volunteer engagement activities, and
    • activities to improve grant writing skills and diversify funding sources

Eligible activities include, but are not limited to, the following:

• exploring and testing innovative solutions and models to support children and youth who are experiencing negative impacts of social isolation
• adapting, replicating or scaling up proven or promising practices related to programs and services for children and youth to reduce their levels of social isolation
• designing, developing and delivering new programs and services for children and youth to provide opportunities to reduce social isolation and address its impacts
• designing and developing tools and resources to support children and youth facing isolation and increase their sense of connection and belonging, such as:
  • toolkits
  • workshop content
  • training materials for staff and volunteers
  • newsletters
  • public education materials
  • lessons learned
  • promising practices
• fostering community participation and engagement in empowerment programming and services, such as:
  • creating spaces for children and youth to gather
  • give input
  • connect
  • collaborate in person or virtually
• organizing online or in-person consultations with:
  • children and youth
  • youth experts
  • other stakeholders, such as:
    • consultation sessions
    • youth advisory tables
• develop and deliver formal and informal services and gatherings for young project participants, such as:
  • workshops
  • peer support circles
  • drop-in programs
• delivering and sharing information and knowledge related to social inclusion and inclusion aimed at children and youth and the organizations that support them, such as:
  • sharing best practices
  • tools
  • resources
• organizing and delivering online or in-person gatherings for children and youth at risk of the negative impacts of social inclusion, such as:
  • meetings
  • conferences
  • workshops
  • websites
• establishing, strengthening and maintaining partnerships and networks, such as:
  • workshops
  • joint initiatives
  • communities of practice
• supporting the development, use and delivery of tools for learning and skills development of employees or volunteers of the applicant organization, to increase success of the project

Ineligible activities include, but are not limited to, the following:

• core operations and existing programming of an organization
• lobbying or politically partisan activities
• capital projects, such as:
  • projects to renovate
  • maintain
  • purchase
  • build real property
• projects with a sole focus on research, awareness-building or communications activities (such as a conference) are not eligible

However, these activities may be included as part of a larger project.

Describe the expected results of your project. The expected results of the project must clearly link to your project objectives. The expected results must also be specific, concrete and measurable (qualitative and/or quantitative), and must be defined as outputs and outcomes.

Your answer to this question must be “yes.”

Describe how you will meet and track the expected results of your project. Proposals must include a list of indicators, including at least 1 indicator for each of your projects’ expected results (outcomes) identified in question 57.

Provide a description of how you plan to gather, measure, monitor and report on results achieved by your project. Common data collection approaches include surveys, key informant interviews, focus groups, attendance tracking and verbal feedback.

In developing performance indicators, you must ensure that:

• indicators chosen will allow you to show impact on the target population(s)
• indicators are measurable, and
• data will be available and collectible for each indicator

Examples of key performance indicators include, but are not limited to:

• number of children and youth participating in the funded project
• number and type(s) of partners (for example non-profits, private sector, etc.)
• percentage of beneficiaries (children and youth) reporting that their physical or mental wellbeing has improved as a result of participating in the project
• percentage of beneficiaries (children and youth) reporting that their level of social isolation has decreased as a result of participating in the project, as measured by, for example:
  • the number of beneficiaries who have support and help when they need it, as measured by how often they have:
    • someone they can count on to listen to them when they need to talk
    • someone to give them advice about a crisis, and
    • someone to help them when needed
  • the number of beneficiaries who feel connected to family, friends and acquaintances, and
  • the number of beneficiaries who feel valued by the family, friends and acquaintances with whom they are connected

If “yes”, describe how your project relates to the work your organization is doing now.

Include the list of provinces in which you plan to hold activities.

If your project involves official language minority communities, you should answer "yes" to this question. Next, follow the instructions in the application form.

Answering "no" to this question will not reject your application.

Your answer to this question must be “yes”.

Your project needs to involve at least 1 formal partnership. You do not need to confirm specific partners at the time you apply.

Describe your strategy for engaging and collaborating with partners.

Provide the following information:

• information about the partner(s):
  • name (if known)
  • type of organization, such as:
    • union
    • not for profit
    • public
• describe the roles and responsibilities of each partner in the project
• describe how the partner or partners will participate in the project (time, resources)
• describe how the partner will contribute to the success of the project
• how the partner or partners will benefit from the project results

Eligible partners include:

• organizations in the private
• public and not-for-profit sectors, including grassroots community groups

Partnerships formed with a number of sectors are encouraged.

Not applicable for this process.

Not applicable for this process. Answer “no” to this question.

• Find more details about the Impact Assessment Agency of Canada (IAAC)
• Find more details about the Canadian Impact Assessment Act 2019

List Employment and Social Development Canada (ESDC) as the first source name and include amount requested.

Tell us if you are receiving contributions from other sources. Include the names of all organizations that will contribute funds and, or in-kind contributions.

Tell us what type of organization is providing the cash contribution from the following options:

• not-for-profit organizations
• municipal government
• provincial and territorial governments, institutions and Crown Corporations
• Indigenous organizations:
  • band councils
  • tribal councils
  • self-government
• international organizations
• coalitions, networks or committees
• research organizations or institutes
• educational institutions
• public health and social services institutions
• for-profit organizations

Tell us how much in cash contributions you will receive.

If you are getting an in-kind contribution, tell us how much it is worth.

In-kind contributions are goods or services that people or organizations donate. This includes equipment, services or labour that you receive free, but would have otherwise purchased. Your own organization, other organizations or partners can contribute. You will not request for reimbursement.

To be eligible as an in-kind contribution:

• you must need it for the project to succeed
• the organization who gives it to you also gives you a document showing its commitment

In-kind contributions must reflect fair value and a reasonable estimate.

Tell us if you have any confirmed contributions.

Use the budget detail template (EMP5570).

We can only pay you back for eligible costs. Eligible costs must be reasonable and directly relate to your project activities.

Here are some examples of eligible expenditures:

• wages and mandatory employment costs
• overhead costs include expenditures related to the recipient’s central administrative functions used to support project activities, for example:
  • rent
  • postage
  • telephones
  • information technology(IT)
• fees for professional services including:
  • consultants
  • research
  • translation
• materials and supplies
• staff training and professional development
• printing and communications
• computer and library services
• research, evaluation, data collection and analysis
• travel in accordance with the National Joint Council’s Travel Directive
• other costs necessary to support the purpose of funding as approved by ESDC

Examples of ineligible costs:

• the purchase of real property
• consultant fees for individuals who are also receiving a salary from your organization or its partner
• costs incurred to prepare the proposal
• entertainment costs
• expenditures outside the start and end dates of the contribution agreement
• fines or penalties

If applicable, give the total planned spending from all sources, including us. The amounts should align with those that you put in section A. Anticipated sources of funding of your Application for funding.

Other means a cash or in-kind contribution from other sources other than us.

Check all statements that apply to your planned spending of the funding from ESDC.

Indicate yes or no.

If “yes”, explain how your project will benefit from the purchase of capital assets.

A capital asset is any single or composite asset that costs more than $1,000 (before taxes). A capital asset is not part of another product and you can still use it at the end of the project.

A composite asset is a group of assets that form 1 unit, where you need everything for the asset to work. A group of assets is a single capital asset if the total cost is more than $1,000 (before taxes).

For example, a composite capital asset is:

• a personal computer with a hard drive
• a monitor
• a keyboard
• a mouse
• cables

Four chairs that each cost $300 are not capital assets because each chair works on its own. The chairs cost less than $1,000 (before taxes).

Not applicable for this process.