Employer’s health and safety annual reports: How to complete

• Annual Workplace Committee Report
• Employer’s Annual Hazardous Occurrence Report
• Employer’s Annual Harassment and Violence Occurrence Report

Annual Workplace Committee Report

The chairperson selected by the employer’s representatives on the committee will record data for the number of:

• meetings
• complaints
• refusals to work
• inquiries, investigations and inspections
• programs, measures and procedures
• hazards identified
• injuries and time lost

Download the Annual Workplace Committee Report form

Employer’s Annual Hazardous Occurrence Report

The Employer’s Annual Hazardous Occurrence Report must reference:

• number of disabling injuries
• number of deaths
• number of minor injuries
• number of other hazardous occurrences
• total number of employees
• number of office employees
• total number of hours worked
• workplace status (active/inactive)
• date status became inactive, if applicable

Employer’s Annual Harassment and Violence Occurrence Report

The first Employer’s Annual Harassment and Violence Occurrence Report will be due by March 1, 2022, and will report on occurrences reported to the employer in the 2021 calendar year. This reporting requirement came into effect on January 1, 2021 with the coming into force of the new Work Place Harassment and Violence Prevention Regulations.

This annual report must include the following information relating to occurrences of harassment and violence for which a notice of occurrence was provided to the employer (designated recipient) under subsection 15(1) of the Work Place Harassment and Violence Prevention Regulations in the previous calendar year:

• the total number of occurrences
• the number of occurrences that were related, respectively, to sexual harassment and violence and non-sexual harassment and violence
• the number of occurrences that result in the death of an employee
• if known, the number of occurrences that fell under each prohibited ground of discrimination set out in subsection 3(1) of the Canadian Human Rights Act (such as, Race, National or Ethnic Origin, Colour, Religion, Age, Sex, Sexual Orientation, Gender Identity or Expression, Marital Status, Family Status, Disability, Age or Conviction for which a pardon has been granted or a record suspended)
• the locations where the occurrences took place, specifying the total number of occurrences that took place in each location (such as, work places controlled by the employer, off-site work places that are not controlled by the employer, when on travel status of other)
• the types of professional relationships that existed between the principal and responding parties, specifying the total number for each type
• the means set out in section 32 of the Work Place Harassment and Violence Prevention Regulations by which resolution processes were completed and, for each of those means, the number of occurrences involved, and
• the average time, expressed in months, that it took to complete the resolution process for the occurrence by negotiation resolution, conciliation, investigation, work place assessment or when the principal party could not be identified