Employer’s health and safety annual reports: How to complete
2. How to complete
Annual Workplace Committee Report
The chairperson selected by the employer’s representatives on the committee will record data for the number of:
- refusals to work
- inquiries, investigations and inspections
- programs, measures and procedures
- hazards identified
- injuries and time lost
Employer’s Annual Hazardous Occurrence Report
The Employer’s Annual Hazardous Occurrence Report must reference:
- number of disabling injuries
- number of deaths
- number of minor injuries
- number of other hazardous occurrences
- total number of employees
- number of office employees
- total number of hours worked
- workplace status (active/inactive)
- date status became inactive, if applicable
Receive the form from the Labour Program
If you have an email address on file, you will receive an electronic package in January of each year. The package includes a prepopulated template in Excel format displaying the active workplaces reported in the last submission.
If you don’t have an email address on file, you will receive a reporting package by mail to your mailing address on file. The package includes a prepopulated printed template displaying the active workplaces reported in the last submission.
Download the form
If you did not receive a prepopulated template from Labour Program, you can download the form from the following:
- the form is an in Excel format requiring Microsoft Excel 2010 to access:
- EAHOR Regular/Offboard Excel form
- EAHOR_Onboard Excel form (aviation, marine and rail transport employers with onboard activities)
If you cannot access the Excel version, you can also download your report as a PDF:
- EAHOR Regular/Offboard PDF form
- EAHOR_Onboard PDF form (aviation, marine and rail transport employers with onboard activities)
If you cannot access the form, please contact us.
Complete the form online
If you did not receive your template in an email from the Labour Program, you can complete and submit the form online using the Labour Electronic Access Form (LEAF). LEAF is a secure application that enables federally regulated business to create and submit mandatory Employer’s Annual Hazardous Occurrence Reports online, rather than completing the paper form. It is secure, flexible and improves the quality and accuracy of your reports.
For more information on how to complete the report, consult: The Employer’s Annual Hazardous Occurrence Report: Additional information and resources.
Employer’s Annual Harassment and Violence Occurrence Report
The first Employer’s Annual Harassment and Violence Occurrence Report will be due by March 1, 2022, and will report on occurrences reported to the employer in the 2021 calendar year. This reporting requirement came into effect on January 1, 2021 with the coming into force of the new Work Place Harassment and Violence Prevention Regulations.
This annual report must include the following information relating to occurrences of harassment and violence for which a notice of occurrence was provided to the employer (designated recipient) under subsection 15(1) of the Work Place Harassment and Violence Prevention Regulations in the previous calendar year:
- the total number of occurrences
- the number of occurrences that were related, respectively, to sexual harassment and violence and non-sexual harassment and violence
- the number of occurrences that result in the death of an employee
- if known, the number of occurrences that fell under each prohibited ground of discrimination set out in subsection 3(1) of the Canadian Human Rights Act (such as, Race, National or Ethnic Origin, Colour, Religion, Age, Sex, Sexual Orientation, Gender Identity or Expression, Marital Status, Family Status, Disability, Age or Conviction for which a pardon has been granted or a record suspended)
- the locations where the occurrences took place, specifying the total number of occurrences that took place in each location (such as, work places controlled by the employer, off-site work places that are not controlled by the employer, when on travel status of other)
- the types of professional relationships that existed between the principal and responding parties, specifying the total number for each type
- the means set out in section 32 of the Work Place Harassment and Violence Prevention Regulations by which resolution processes were completed and, for each of those means, the number of occurrences involved, and
- the average time, expressed in months, that it took to complete the resolution process for the occurrence by negotiation resolution, conciliation, investigation, work place assessment or when the principal party could not be identified
Download the form
Download the Employer’s Annual Harassment and Violence Occurrence Report (EAHVOR) form
Note: As of 2022, if you have an email address on file, you will receive an electronic package in January of each year. The package will include a prepopulated template in Excel format. If you don’t have an email address on file, you will receive a reporting package by mail to your mailing address on file. The package will include a prepopulated report in paper.
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