Employer’s Annual Health and Safety Reports: How to complete
2. How to complete
- Workplace Committee Report (WPCR)
- Employer's Annual Hazardous Occurrence Report (EAHOR)
- Employer's Annual Harassment and Violence Occurrence Report (EAHVOR)
- Receiving the EAHOR/EAHVOR forms from the Labour Program
- EAHOR/EAHVOR Additional information and resources
Important: All three reports are due by March 1st of each year and must include all occurrences reported to the employer in the previous calendar year.
Workplace Committee Report (WPCR)
Fields to complete on the WPCR
- Meetings
- Regular
- Special
- Complaints
- Received
- Resolved
- Unresolved
- Refusals to work
- Received
- Resolved
- Unresolved
- Inquiries, investigations
- Inspections
- Programs, measures and procedures monitored
- Health and safety hazards
- Identified
- Resolved
- Unresolved
- Injuries
- Disabling Injuries
- Minor Injuries
- Time lost due to injuries
Download the WPCR
Workplace Committee Report (WPCR)
Employer's Annual Hazardous Occurrence Report (EAHOR)
Fields to complete on the EAHOR
For each workplace identified by the organization, fill in the following fields:
- Number of Disabling Injuries
- Number of Deaths
- Number of Minor Injuries
- Number of Other Hazardous Occurrences
- Total Number of Hours Worked
- Total Number of Employees
- Total Number of Office Employees (omit for Onboard)
- In Operation Y/N
- Date Ceased YYYY-MM-DD (if applicable)
- Comments (if required for clarification and corrections)
Employer's Annual Harassment and Violence Occurrence Report (EAHVOR)
Fields to complete on the EAHVOR
The EAHVOR must include the following information relating to occurrences of harassment and violence for which a notice of occurrence was provided to the employer (designated recipient) under subsection 15(1) of the Workplace Harassment and Violence Prevention Regulations in the previous calendar year:
- Number of Occurrences Involving:
- Sexual Harassment and Violence
- Non-Sexual Harassment and Violence
- Fatality
- Total Number of Occurrences
- Number of Occurrences Resolved by:
- Negotiated Resolution
- Conciliation
- Investigation
- Workplace Assessment
- Principal Party Could Not be Identified
- Average Number of Months to Complete the Resolution Process for an Occurrence
- Number of Occurrences with the Following Relationships (Principal Party / Responding Party):
- Employee / Employee
- Employee / Supervisor, Manager, Business Owner
- Supervisor, Manager, Business Owner / Employee
- Employee / Third Party, Client, Contractor, Public
- Employee / Domestic Partner
- Employee / Other
- If known, the number of occurrences that fell under each prohibited ground of discrimination set out in subsection 3(1) of the Canadian Human Rights Act (such as: Race, National or Ethnic Origin, Colour, Religion, Age, Sex, Sexual Orientation, Gender Identity or Expression, Marital Status, Family Status, Disability, Genetic Characteristics or Conviction for which a pardon has been granted or a record suspended)
- Number of Occurrences in the following locations:
- Workplaces - Controlled by employer (Also Complete Related Table below)
- Workplaces - Not controlled by the employer
- Travel Status
- Other
- Number of Occurrences in Workplaces Controlled by the employer
Receiving the EAHOR/EAHVOR forms from the Labour Program
If you have an email address on file, you will receive an electronic package in January of each year. The package includes prepopulated forms in Excel format displaying the active organization/workplace information reported in the last submission.
If you don't have an email address on file, you will receive a letter to your mailing address on file and can download blank copies of the forms below.
Download the EAHOR/EAHVOR form(s)
If you did not receive prepopulated forms from the Labour Program, you can download these forms below:
- EAHOR Regular/Offboard form
- EAHOR Onboard form (aviation, marine and rail transport employers with onboard activities)
- EAHVOR form
Note: The forms are available in Excel format requiring Microsoft Excel 2010 to access. If you cannot access the Excel version, you can also download your forms as a PDF. If you cannot access the forms, please contact the Labour Program.
EAHOR/EAHVOR Additional information and resources
For more information on how to complete these reports, consult: Employer's Annual Health and Safety Reports: Additional information and resources
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