Frequently asked questions for an IRCC funding process
What do I need to review for an IRCC funding process?
In addition to the guidelines, review the following sections to help you with your application:
- This FAQ section
- A resource section, including budget guidance and enhanced client resources
Who do I contact if I have questions during the application process?
If you have questions about the funding process, email us.
If you have questions about the Grants and Contributions Systems (GCS) online portal, contact the GCS Help Desk.
What is the maximum length of a funding agreement?
The maximum length of funding agreements (contribution agreements or grants) is 5 years. There is no minimum length for agreements.
Does it decrease our chances of receiving funding if we submit a proposal for more than one intake process?
No. Each intake process has different services we’re looking to fund. Depending on the services or projects you want to offer, you might be eligible for funding under multiple funding processes.
Should I describe how the customized service I want to offer relates to a base service when writing my proposal?
Yes. If you’re offering a customized service, you have to link it to at least 1 base service in your proposal.
Can we submit multiple proposals?
Yes, you can submit multiple proposals. We strongly encourage you to streamline your proposals where possible, by joining multiple base services and customized services into 1.
Keep in mind the way you combine or separate projects in different applications. It will likely reflect how the contribution agreements are managed. For example, if you combine all your projects into 1 proposal, you’ll likely have 1 funding agreement.
When you choose how to apply, consider what makes the most sense from an administrative point of view. For example, if 1 direct service location is in British Columbia and the other is in Alberta, it might make more sense to submit separate proposals.
What’s an example of how base and customized services work?
Let’s say you want to give:
- Provide basic information and orientation services to a general clientele. This activity falls under base 2: information and orientation services.
- Give tailored information and orientation only for LGBTQ2+ clients. This activity falls under customized service 1: 360 degree supports for clients with unique barriers.
In your application, under Section 2: Goals and Services, you must select Base Service 2 and Customized Service 1, and explain how your services meet both categories.
We might need new partnerships to offer customized programming. What do we do?
List any existing or proposed partnerships related to the project in your application. We encourage partnerships to lower duplication of submissions.
Are new applicants disadvantaged?
No, it’s equal for everyone whether it’s your first proposal or not. We evaluate all proposals based on the same assessment criteria and review them based on the merit of the proposal.
How do you assess a new organization's merit to apply?
While we include knowledge of an organization’s history in our assessment if we have it, it is the strength of the proposal that is paramount to our assessment. We don’t assess the organization, but rather the project based on the criteria in our assessment grid.
What is a “newcomer”?
A newcomer is an immigrant or refugee who is adapting to life in Canada. Being a newcomer is not defined by a specific time period. For example, a permanent resident who has been in Canada for 10 years could still considered a newcomer. Once someone gets their Canadian citizenship, they’re no longer a newcomer.
Can we give unaudited financial statements for the organization?
Yes, you can give unaudited financial statements, but we prefer audited ones. In both cases, you’ll have to include comparative information for 2 fiscal years.
Do we need French-speaking services even if our community is Anglophone?
Yes. At a minimum, all projects have to make sure French-speaking newcomers are referred to Francophone service providers, depending on the client’s preference. You also have to raise awareness of the Francophone Integration Pathway in each region.
Are temporary caregivers eligible for services if our community has a high need for them?
It depends on when the caregiver received their work permit.
- Newcomers who received a work permit through the Live-in Caregiver program before November 2014 are eligible to get settlement services
- All other caregivers who received their work permit after November 2014 are not eligible
Can we apply to get funding for new ideas or innovative technologies or are you only funding traditional in-person services?
Yes, you can apply for funding to develop a new idea or implement technologies such as online services. We’re open to both traditional and innovative service delivery models.
Some funding processes specifically seek new and innovative approaches to service delivery, such as processes to fund Service Delivery Improvement (SDI) projects.
Are we expected to report on all the outcome indicators in the guidelines?
No, not all of them. You have to report only on the indicators you chose in your application. You can:
- report on the indicators associated with the outcomes you chose, or
- add your own indicators in your application and report on those.
How should we detail the data collection methods for each indicator?
The data collection should be a summary of how you`re collecting your results. For example, using surveys.
Can communities who have been selected for the Welcoming Francophone Communities initiative apply for funding?
Yes, you can apply. Each intake process has different services we’re looking to fund. Depending on the services or projects you want to offer, you might be eligible for funding under multiple funding processes.
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