Procedures by program – Quebec resettlement

(REF-OVS-1b)

This section contains policy, procedures and guidance used by IRCC staff. It is posted on the department’s website as a courtesy to stakeholders.

Procedures for processing resettlement applications whose applicants are destined to Quebec vary from the rest of Canada. The following instructions pertain to the processing of government-assisted refugee cases, the resettlement program these refugees receive upon arrival in Quebec and the processing of privately sponsored refugee cases for Quebec.

Note: The Joint Assistance Sponsorship Program is no longer in effect in Quebec

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Government-assisted refugees destined to Quebec

Urgent protection program cases can be referred to Quebec. The urgent nature of these cases must be clearly identified on the correspondence with the Ministère de l’Immigration, de la Diversité et de l’Inclusion (MIDI). The regular UPP process applies to Quebec applications.

The MIDI accepts cases with high medical need requirements, as long as there is a balance in distributing these cases between Quebec and other provinces.

Process overview

Once the United Nations High Commissioner for Refugees (UNHCR) or other referral organization referrals are received at an Immigration, Refugees and Citizenship Canada (IRCC) office abroad, applicants are assessed by an officer who determines their eligibility as a member of the Convention refugee abroad class or country of asylum class.

Quebec Refugee Reception Program

Government-assisted refugees destined to Quebec have access to the Programme Réussir l'intégration (PRI) and to financial support from the MIDI upon arrival, unless they are financially independent.

Representatives of the MIDI receive the refugees upon their arrival at the Pierre Elliott Trudeau International Airport and take them to their city of destination, where they are provided with hotel accommodations for a few days.

Learn more about MIDI client instructions for reception at the airport.

Representatives of service-providing agencies and the MIDI help the refugees choose an apartment, apply for health insurance coverage, register for school and open a bank account. Furniture, clothes, home appliances and necessities are also provided. Applicants who do not speak either English or French receive assistance as well as language and cultural interpretation services to facilitate their integration and access to public services. Soon after their arrival, refugees are registered in either a French-language training program or, if they already speak French, an integration program.

An information brochure prepared by the MIDI for refugees destined to Quebec is available in French, English, Arabic, Dari, Spanish, Nepali and Farsi.

Privately sponsored refugees destined to Quebec

Quebec has sole responsibility for the sponsorship program of refugees overseas who are destined to Quebec (section 158 of the Immigration and Refugee Protection Regulations [IRPR]).

Sponsors are responsible for providing the essential needs for the privately sponsored refugee applicants in Quebec, and to facilitate their integration to Quebec.

Who can be a sponsor?

There are 3 types of sponsors:

  1. group of 2 to 5 residents of Quebec
  2. a regular organization
  3. an experienced organization, that is, more than 10 years of experience in sponsoring resettled refugees

Both types of organizations must be non-profit organizations that are legally incorporated and recognized in Quebec.

Sponsors may sponsor people destined to the Communauté métropolitaine de Montréal (CMM) or outside the CMM.

With the adoption of the Regulation Respecting Immigration to Québec, the MIDI has implemented annual caps to facilitate intake and inventory management. Cap space is assigned by the MIDI on an annual basis and is allocated depending on the type of sponsor.

Moreover, annual organizational caps may be further broken down by the refugee’s intended final destination:

  • Experienced organization – CMM
  • Experienced organization – Outside CMM
  • Regular organization – CMM
  • Regular organization – Outside CMM

Who can be sponsored?

The applicant being sponsored overseas must be recognized as belonging to 1 of the following categories:

  • Convention refugee abroad
  • Country of asylum class abroad

This determination is made by the migration officer abroad. The MIDI does not assess this criterion, nor does it ask for a refugee status determination (RSD) document for the refugees overseas.

Application lock-in date

The “lock-in” date for the age of dependent children is the date the MIDI receives a complete sponsorship application [R25.1(6)].

Process overview

  1. Sponsors submit a sponsorship application to the MIDI for a decision.
  2. If the application is approved, the sponsors receive an approval letter issued by the MIDI and a “Fiche de transmission”, which should be submitted to IRCC as part of the submission package.
  3. Sponsors submit an application kit for permanent residence in Canada [IMM 6000] for the refugee overseas, along with a copy of the MIDI “Fiche de transmission”, to ROC-O.
  4. At ROC-O, the application is assessed for completeness:
    • If the application is complete, it is digitized and created in GCMS and is assigned to the appropriate IRCC office abroad. A second acknowledgement of receipt letter is sent to the sponsoring group’s contact person, the principal applicant and the MIDI to confirm the transfer of the file abroad and to provide the application number (G#).
    • If the application is incomplete, the application is returned to the sponsors with instructions to resubmit. The MIDI does not need to be made aware of these returns.
  5. At the IRCC office abroad,
    • the migration officer ensures the applicant is eligible under the program and is admissible under the Immigration and Refugee Protection Act (IRPA)
  6. If the applicant meets IRPA eligibility and admissibility requirements, a CSQ is requested from the MIDI before visa issuance.
  7. ROC-O updates GCMS.
    • If a CSQ was issued the IRCC office abroad can continue to process the application
    • If no CSQ was issued,
      • application, which means that the permanent residence application can be refused by ROC-O under paragraph R139(1)(h).
  8. Once the application is finalized, and the visas have been issued, ROC-O sends a pre-NAT notification to sponsors (if contact information is available in GCMS).
  9. Upon confirmation of travel arrangements, ROC-O sends an NAT. The MIDI and sponsors (if contact information is available in GCMS) are included in the NAT.
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