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A Path Forward: Annex E—2.2. Chart for Executive Management Authorities

SECTION 2.  INSTRUMENT OF DELEGATION OF EXECUTIVE MANAGEMENT AUTHORITIES

1 - 27

 

 AUTHORITIESDeputy Minister (DM)Ombudsman (OMB)Director General of Operations Director General Legal Service and General  CounselDirector Corporate Services and Director CommunicationsDirectors
  EXECUTIVE GROUP (EX)
  ORGANIZATION AND CLASSIFICATION (Reference: Directive on Executive (EX) Group Organization and Classification, s 5:12-5:13)
1 Authorize organizational changes ☑          
2 Authorize increases to departmental EX-04 and EX-05 as well as DS-08 baseline that will affect subordinate positions            
3 Authorize classification decisions for positions at EX-1 to EX-5 levels ($) as well as DS-07a, DS-07b, DS-08 ☑          
4 Authorize classification decisions for positions at the EX-1 to EX-3 levels ($) ☑          
5 Authorize administrative classification actions that have no impact on the evaluation or the reporting relationship for positions at the EX-4 and EX-5 as well as DS-08 level ☑          
6 Authorize administrative classification actions and the creation of positions utilized for paypurposes less than 4 months, that have no impact on the evaluation or the reporting relationship for positions at the EX-1 to EX-3 levels as well as DS_07a and DS-07b ☑          
7 Respond to a classification grievance            
  STAFFING (Reference: Appointment Delegation and Accountability Instrument (ADAI) and Directive on Executive Compensation, Appendix B & E)
8 Authorize appointments to or within the Executive Group ($) ☑ ☑        
9 Authorize deployments ☑ ☑        
10 To make a non-consensual deployment following an investigation and a finding of harassment. ☑          
11 To consider and appoint to the EX level, in priority to others, a person with the following type of priority: departmental surplus, leave of absence; lay-off; surplus; employee who becomes disabled; member of the Canadian Forces or the RCMP who is medically released or discharged; relocation of spouses; reinstatement ☑ ☑        
12 To appoint a person (in preference to all priorities) to the EX level in order to avoid a situation in which that person would become a priority ☑          
13 Authorize appointments resulting from the reclassification of positions within the EX Group at the EX-1 to EX-3 levels ($) ☑          
14 Authorize appointments of Executives referred by the Public Service Commission at the EX-1 to EX-3 levels from pre-qualified pools (PQP) established by the Public Service Commission ($) ☑          
15 Authorize interdepartmental secondments ($) ☑ ☑        
16 Authorize assignments of Executives within DND ☑          
17 Authorize acting assignments for Executive Group employees within the EX Group where acting assignments are longer than three (3) months and up to one (1) year ☑          
18 Authorize acting assignments for Executive Group employees within the EX Group where acting assignments are longer than one (1) year (Directive on Executive Compensation, Appendix B, s. 8.5) ☑          
19 Authorize acting appointments of non- Executive employees in EX Group positions where the acting is for four (4) months or less ☑ ☑ ☑ ☑    
20 Authorize acting appointments of non- Executive employees in EX Group positions where the acting appointment is over four (4) months ☑          
21 Appoint a person as an EX-level casual worker, or authorize recruitment and appointment of former Public Service Executives for periods of casual employment ($) ☑          
22 Authorize Interchange Canada assignments for up to three (3) years ($) ☑          
23 Authorize an extension of Interchange Canada assignment of up to an additional two (2) years beyond the three consecutive years ($) ☑          
24 Authorize international assignments for Executive Group employees ($) ☑          
25 Authorize Special Deployments (Directive on EX Compensation, Appendix E, s. 3) ☑          
26 Authorize an extension of a special deployment up to one additional year for a maximum of three years in total. (Directive on EX Compensation, Appendix E, s. 6) ☑          
27

Authorize increase in special deployment quotas if warranted by exceptional circumstances (Directive on EX Compensation, Appendix E, s. 10.2)

            

 

28 - 45

  

 AUTHORITIESDeputy Minister (DM)Ombudsman (OMB)Director General of Operations Director General Legal Service and General  CounselDirector Corporate Services and Director CommunicationsDirectors
  EXECUTIVE GROUP (EX)
  OFFICIAL LANGUAGES
28  Authorize non-imperative bilingual staffing  ☑          
29  Authorize the extension of the two-year period referred to in an agreement to become bilingual for one or more additional periods, not to exceed two years  ☑          
  GRIEVANCES AND COMPLAINTS
30  Respond to Public Service Labour Relations Act (PSLRA) grievances Final Level (Note 1)  ☑ ☑         
31 Respond to Public Service Labour Relations Act (PSLRA) grievances 2nd Level (Note 2)   ☑ ☑  ☑  ☑     
32  Respond to Public Service Labour Relations Act (PSLRA) grievances at 1st Level  (Note 2)  ☑ ☑  ☑  ☑     
33  Respond to Canadian Human Rights Commission (CHRC) complaints, negotiate settlements and represent DND before the Canadian Human Rights Tribunal (CHRT) (Note 3) ☑  ☑     ☑    
34  Receive/administer and respond to harassment complaints  ☑ ☑       ☑    
  INVESTIGATIONS AND REVOCATION OF APPOINTMENTS
35 With the advice of DGWM, to determine whether to investigate or not, or to refer the matter to the Public Service Commission   ☑           
36  To revoke a delegated internal appointment and take corrective action  ☑          
37 To appoint to another EX-level position a person whose appointment was revoked by the DM following investigation   ☑          
38 To appoint to another EX-level position a person whose appointment was revoked under sections 66 (external processes), sub-section 67(1) (non-delegated internal processes), section 68 (political influence), an/or section 69 (fraud)    ☑          
39 To appoint to another EX-level position a person whose appointment was revoked as a result of corrective action taken further to a complaint upheld by the Public Service Labour Relations and Employment Board    ☑          
40  Receive and respond to requests pursuant to section 15(3) of the Public Service Employment Act (PSEA)  ☑          
  LEAVE (Reference: Directive on EX Compensation, Appendix C, Sections 4-14)
  PERSONAL LEAVE
41  Authorize a day of Leave with pay per year for reasons of a personal nature (s. 4.1)  ☑ ☑  ☑  ☑     
  VACATION LEAVE
42  Authorize vacation leave (s. 5)  ☑  ☑  ☑  ☑    
43 Authorize accumulation of vacation leave credits at the same rate as the executive had prior to joining the core public administration provided they were entitled to vacation leave credits greater than 1 2/3 per month (4 weeks per year) and that they do not exceed 2.5 days per month or 6 weeks a year. (s. 5.2.4.b-c)   ☑          
44 Approve carry-over of one (1) year's entitlement of vacation leave (s. 5.3.2 c)  ☑  ☑  ☑  ☑     
45 Authorize the voluntary cash-out of accumulated vacation leave (s. 5.4.3)   ☑ ☑         

 

46 - 61

 

 AUTHORITIESDeputy Minister (DM)Ombudsman (OMB)Director General of Operations Director General Legal Service and General  CounselDirector Corporate Services and Director CommunicationsDirectors
  EXECUTIVE GROUP (EX)
  SICK LEAVE WITH PAY
46 Authorize sick leave (s. 6.2)  ☑  ☑  ☑  ☑     
47  Authorize an advance of up to 130 days non recoverable Sick leave (s. 6.3)  ☑          
48  Authorize a credit of 25 days of sick leave for executives recruited from organizations other than those included in the definition of service in Appendix A to the Directive on Executive Compensation. (s. 6.5)  ☑          
49 Authorize an advance of sick leave credits for a period of up to 25 days when an executive has insufficient or no credits to cover the granting of sick leave. (s. 6.6)   ☑          
  FAMILY RELATED RESPONSIBILITIES
50 Authorize Leave with pay (discretionary) for family related responsibilities up to 5 days total per fiscal year (Sick family member, birth or adoption, taking family member to medical/dental appointments) (s. 7.1)   ☑ ☑  ☑  ☑     
51  Authorize maternity and parental leave without pay (mandatory) (s. 7.2)  ☑  ☑  ☑  ☑    
52 Authorize maternity leave without pay and allowance (mandatory) (s. 7.3)   ☑ ☑  ☑  ☑     
53 Authorize parental leave without pay and allowance (mandatory) (s. 7.4)  ☑  ☑   ☑  ☑    
  CARE OF FAMILY LEAVE
54  Authorize leave without pay (mandatory) for care of family (s. 8)  ☑ ☑  ☑   ☑    
  COURT LEAVE
55  Authorize court leave with pay (mandatory) (s. 9: Jury duty, or summoned or subpoenaed witness)  ☑ ☑   ☑  ☑    
  EXCEPTIONAL LEAVE WITH PAY
56 Authorize exceptional leave with pay (discretionary) for any reason not otherwise specified, up to five (5) days per year (s. 10.1): examples are marriage & volunteering, but clause is not limited to these)   ☑  ☑        
57 Authorize exceptional leave with pay(discretionary) for any reason not otherwise specified, more than five (5) days per year ($) (s.10.2)  ☑           
  BEREAVEMENT LEAVE
58 Authorize leave with pay for bereavement of a duration considered appropriate by the delegated manager (s. 11)  ☑   ☑ ☑   ☑    
  SPECIAL LEAVE WITHOUT PAY
59 Authorize Special leave without pay(discretionary) for any purpose not otherwise specified in the directive (s. 12: examples are assignment with an international organization or appointment in a Minister's office)   ☑          
  EDUCATION LEAVE WITHOUT PAY
60 Authorize education leave without pay with or without an allowance in lieu of salary for a period of up to one (1) year to pursue learning activities (Directive on EX Compensation, s. 13.1-13.2)   ☑          
  RELOCATION OF SPOUSE OR COMMON-LAW PARTNER
61 Authorize leave without pay (mandatory) for up to one year if the executive's spouse or common-law partner is permanently relocated, and up to five years if the spouse or common law partner is temporarily relocated. (s. 14)  ☑  ☑   ☑  ☑    

 

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 AUTHORITIESDeputy Minister (DM)Ombudsman (OMB)Director General of Operations Director General Legal Service and General  CounselDirector Corporate Services and Director CommunicationsDirectors
  EXECUTIVE GROUP (EX)
  MISCELLANEOUS LEAVE
62 Authorize leave for members of the Executive Group under the Pre-Retirement Transition Leave policy   ☑ ☑         
63 Authorize leave under the Self-funded Leave and Leave with Income Averaging policies  ☑  ☑  ☑  ☑     
64  Authorize payment of the employer's share of pension contributions for Executive employees on leave without pay  ☑          
65 Authorize Leave without pay for surplus Executives to bridge service to a pension qualification threshold   ☑          
  TRAINING
66 Authorize training for members of the Executive Group ($)   ☑  ☑  ☑  ☑    
67  Authorize attendance by Executives at national or international events for which there is a departmental nomination process (e.g. NATO, CF College, National Security Studies Seminars)  ☑          
  PAY (Reference: Directive on Executive Compensation , Appendix B, s. 2.5 to 10)
  SALARY
68 Authorize salary on appointment within the applicable salary range for persons recruited to executive positions from outside the public service (s. 5.1.1)  ☑  ☑   ☑  ☑    
69  Authorize a one-time lump sum payment in exceptional circumstances, to facilitate recruitment and retention of executives from outside the public service, where a person's previous salary exceeds the salary maximum of the executive position (s. 5.1.2)  ☑          
70 Authorize an increase in salary of up to 10% of the salary maximum in exceptional circumstances with respect to the following situations: appointment to an EX position from other occupational groups (s. 5.2.2), appointment to a higher EX position (s. 5.3.2), an executive acting in an executive position (s. 8.6.2), a non-executive acting in an executive position (s. 10.2.b)   ☑          
71  Authorize an increase in salary of up to 5% of the salary maximum of the executive position in cases of employer-requested appointments or deployments involving relocation within Canada (s. 5.4.2) ☑           
72  Authorize paying an EX-04 or EX-05 at his/her personal classification level when appointing him/her to an EX Group position at a different level. (s. 5.5.1)  ☑          
73 Authorize that the duties of an executive’s second position for which salary comes from the Consolidated Revenue Fund does not impair an executive’s effectiveness in his/her regular position (s. 2.5)   ☑          
  PENSIONS AND INSURANCE
74  Authorize Deduction and Set-Off (including overpayments) pursuant to Subsection 155(1) of the FAA            
75  Consent to Deduction and Set-Off pursuant to Subsection 155(4) of the FAA            
76  Pensions and Insurances - certify that employment with an outside organization will be of advantage to DND and approve the continued payment of the Employer's share of Superannuation and insurances            
77 Authority to petition for insurance coverage             
78  Authority to recommend waivers of reductions in annual allowances in cases involving lay-off            
79 Authority to recommend the protection of an employee's retirement month/year for indexing purposes requires a TB submission             
80 Authority to confirm that completed Naming, Substitution or Cancellation of a Beneficiary for the Supplementary Death Benefit were completed prior to an employee/s death             
  FOREIGN SERVICES DIRECTIVES
81 All provisions under the FSD.             
82  Authority to grant extensions/exceptions up to $10,000 under the Foreign Services Directive (Note 3) ☑           
  TRAVEL AND RELOCATION
83  Approve specific relocation authorities  ☑          
84 Provide travel and relocation interpretations   ☑          
85 Grant extensions/exceptions up to $10,000 under the Travel and Relocation Directives (Note 3)   ☑          

 

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 AUTHORITIESDeputy Minister (DM)Ombudsman (OMB)Director General of Operations Director General Legal Service and General  CounselDirector Corporate Services and Director CommunicationsDirectors
  EXECUTIVE GROUP (EX)
  ISOLATED POSTS AND GOVERNMENT HOUSING DIRECTIVE
86  All provisions under the Isolated Posts and Government Housing Directive   ☑  ☑  ☑     
87 Authority to grant extensions/exceptions up to $10,000 under the Isolated Posts and Government Housing Directive   ☑          
  PERFORMANCE AWARDS (Reference: Directive on Performance Management Program (PMP) for Executives
88 Authorize Performance Management Program Letter of Attestation (s. 5.4.2)  ☑           
89 Authorize performance awards (s. 5.6.1)   ☑          
90  Approve performance awards for executives who are declared surplus and leave the corepublic administration prior to April 1st. (s. 11.9) ☑           
  POLITICAL ACTIVITIES
91  Recommend to the Public Service Commission that permission, and leave if required, be granted to seek nomination as or be a candidate in a municipal office  ☑          
92  Recommend to the Public Service Commission that leave be granted to seek nomination as or be a candidate in a provincial or territorial office  ☑          
93 Recommend to the Public Service Commission that leave be granted to seek nomination as or be a candidate in a federal office  ☑           
94 Leave Without Pay - Seek nomination as a candidate and/or stand for election for municipal, federal, provincial or territorial election (Note 4)   ☑ ☑  ☑  ☑     
95  Leave Without Pay - to serve the term of fulltime municipal office (if required by the Public Service Commission)  ☑  ☑  ☑  ☑    
96  Leave Without Pay - To work in the office of a minister, a minister of State, a secretary of State or a member of Parliament  ☑          
97  Respond to the Public Service Commission regarding Political Activities under the Public Service Employment Act (PSEA)  ☑          
  DISCIPLINE
98  Issue a written reprimand ☑  ☑  ☑  ☑     
99 Authorize suspension or equivalent Financial Penalty for 10 days or less   ☑  ☑        
100 Authorize suspension or equivalent Financial Penalty for 11-20 days  ☑   ☑        
101  Authorize suspension during an investigation  ☑  ☑        
102 Authorize demotion or Termination of Employment for misconduct or disciplinary reasons   ☑  ☑        
  DEMOTION OR TERMINATION FOR OTHER REASONS
103 Accept voluntary resignations  ☑   ☑        
104  Authorize demotion or Termination of Employment for reasons other than discipline or misconduct  ☑          
105  Authorize demotion or Termination of Employment for reasons of unsatisfactory performance  ☑          
106 Authorize termination during probation  ☑           
  CAREER TRANSITION (Reference: Directive on Career Transition for Executives)
107 Authorize or rescind surplus or affected status for members of the Executive Group   ☑          
108  Authorize lay-off of surplus Executives  ☑          
109 Authorize executive career transition agreements negotiated with an executive (s. 5.1)   ☑          

 

 

 

Boxes highlighted in  blue  represent changes from the departmental matrix

 

 

Notes:

  • 1. The DND-CF Ombudsman is designated as the final level in the grievance process, except in grievances related to the Ombudsman’s own actions or decisions. A separate designation will apply in such instances.
  • 2. Where a grievance is filed by an employee reporting to a Director or Director General, the first and second step responses move to the next higher management level of supervision.
  • 3. This designation is given to the Director General Legal Services for the office of the DND-CF Ombudsman, who will consult with the DND/CF Legal Advisor with respect to quantum of damages in order to establish a margin for negotiating settlements.
  • 4. Only after the Public Service Commission has granted permission.

 

 

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